Regular City Council Meeting Monday, June 19, 2023 07:15 PM Robert E. Novitke Municipal Center - Council Chambers/Municipal Court, 20025 Mack Plaza, Grosse Pointe Woods, MI 48236

1.CALL TO ORDER

1. A.Administrative Memo: June 15, 2023

• 06-19-23 Pink.pdf (0.04 MB)

2.ROLL CALL

3.PLEDGE OF ALLEGIANCE

4.RECOGNITION OF COMMISSION MEMBERS

5.CONSENT AGENDA

A.      Approval of Minutes

• 1.Council 06/05/23

• 06-05-23 CC Minutes.pdf (0.03 MB)

• 2.Committee-of-the-Whole 06/05/23

• 06-05-23 COW Minutes.pdf (0.02 MB)

• 3.Beautification Advisory Commission (BAC) 04/12/23 with Recommendation

• BAC Minutes 4.12.23.pdf (0.51 MB)

• 4.Historical Commission 04/13/23

• Historical Comm. Mins - 04-13-23.pdf (0.02 MB)

• 5.Tree Commission 05/03/23

• Community Tree Minutes May 3.2023.pdf (0.16 MB)

B.      Monthly Financial Report

• 1.May 2023

• May 2023 Financial Report.pdf (1.38 MB)

C.      Bids/Proposals/Contracts

• 1.Fiscal Year End 2022-2023 Budget Amendments
  a.  Memo 06/02/23 - City Administrator/Treasurer/Comptroller
  b.  Budget amendment spreadsheet

• FYE 2022-2023 Budget Amendments.pdf (0.28 MB)

• 2.City Administrator 2023/2024 Compensation
  a.  Memo 06/05/23 - Mayor

• City Administrator 2023-2024 Compensation.pdf (0.07 MB)

• 3.2023 Sidewalk Repair Program
  a.  Memo 06/01/23 - Director of Public Services
  b.  Letter 06/01/23 - City Engineer (AEW)
  c.  Proposal

• 2023 Sidewalk Repair Program.pdf (0.35 MB)

• 4.Medstar Contract Renewal
  a.  Memo 06/15/23 - City Administrator
  b.  Proposed Contract

• Medstar Contract 2023.pdf (0.26 MB)

• 5.Vendors with expenses over $10,000
  a.  Memo 06/08/23 - Treasurer/Comptroller
  b.  FY 2023-2024 Open Purchase Orders >= $10,000 - Spreadsheet

• Vendors with expenses over $10,000.pdf (0.21 MB)

• 6.Commit Fund Balance for Construction Projects and Equipment Purchases
  a.  Memo 06/08/23 - Treasurer/Comptroller
  b.  FYE 2023-2024 Fund Balance Commitments - Spreadsheet

• Commit Fund Balance for Construction Projects & Equip Purchases.pdf (0.25 MB)

D.      Proclamation

• 1.Juneteenth

• Juneteenth Proclamation 2023.pdf (0.29 MB)

E.      Claims and Accounts

• 1.Anderson, Eckstein & Westrick, Inc. (AEW) - City Engineers
  a)  2022 - 2023 GIS Maintenance - Invoice No. 0143820 - Proj. No. 0160-0458 - 05/15/23 - $642.34.
  b)  Allard Rd. Reconstruction (Chester/Harper (WCL) - Invoice No. 0143826 - Proj. No. 0160-0433 - 05/19/23 - $2,854.17.
  c)  Sewer System Evaluation - Invoice No. 0143827 - Proj. No. 0160-0449 - 05/19/23 - $667.20.
  d)  2022 Misc. Concrete Repair Program - Invoice No. 0143828 - Proj. No. 0160-0450 - 05/19/23 - $649.18.
  e)  2022 Sidewalk Repair Program Dist. 8 - Invoice No. 0143830 - Proj. No. 0160-0452 - 05/19/23 - $445.00.
  f)   2022 Sewer Rehab By Full Length CIPP LIN - Invoice No. 0143831 - Proj. No. 0160-0454 - 05/19/23 - $165.80.
  g)  Hampton Rd. Water Main & Resurfacing (Mack/Marte) - Invoice No. 0143832 - Proj. No. 0160-0456 - 05/19/23 - $2,138.92.
  h)  2022-2023 General Engineering - Invoice No. 0143833 - Proj. No. 0160-0459 - 05/19/23 - $389.20.
  i)   2022 Pav't Joint & Crack Sealing Dist. 8 - Invoice No. 0143834 - Proj. No. 0160-0451 - 05/19/23 - $2,362.06.
  J)  2020-2021 Water Main Replacement Program - Invoice No. 0144032 - Proj. No. 0160-0426 - 05/25/23 - $166.80.

• AEW - Invoices.pdf (0.22 MB)

• 2.Hallahan & Associates, P.C. - Professional Services - Invoice No. 20568 - May 2023 - 06/05/23 - $1,971.10.

• Hallahan & Associates - Invoice.pdf (0.04 MB)

• 3.Jacobs and Diemer, P.C. - Legal Services - Claim No. JPJPC-20222Q - May 2023 - USSIC v GPW - 06/07/23 - $2,439.50.

• Jacobs and Diemer - Invoice.pdf (0.03 MB)

• 4.McKenna - Building/Planning Services
  a.  Invoice No. 21849-75 - Building Services - May 2023 - 06/09/23 - $51,817.50. 
  b.  Invoice No. 22-064-13 - Planning Services - May 2023 - 06/09/23 - $922.50.

• McKenna - Invoices.pdf (0.03 MB)

• 5.York, Dolan & Tomlinson, P.C. - Legal Services - Invoice No. 103 - May 2023 - 06/02/23 - $2,418.00.

• York, Dolan & Tomlinson - Invoice.pdf (0.06 MB)

6.ACCEPTANCE OF AGENDA

7.COMMUNICATIONS

1. A.Hampton Rd. Water Main & Resurfacing Project Update - AEW Project No. 0160-0456
   1.  Memo 06/16/23 - Director of Public Services
   2.  Memo 06/16/23 - City Engineer (AEW)

• Hampton Rd. Water Main & Resurfacing Project Update.pdf (0.18 MB)

8.NEW BUSINESS/PUBLIC COMMENT

9.ADJOURNMENT

Paul P. Antolin, MiPMC
City Clerk

IN ACCORDANCE WITH PUBLIC ACT 267 (OPEN MEETINGS ACT)
POSTED AND COPIES GIVEN TO NEWSPAPERS

The City of Grosse Pointe Woods will provide necessary, reasonable auxiliary aids and services, such as signers for the hearing impaired, or audio tapes of printed materials being considered at the meeting to individuals with disabilities.  All such requests must be made at least five days prior to a meeting.  Individuals with disabilities requiring auxiliary aids or services should contact the City of Grosse Pointe Woods by writing or call the City Clerk’s office, 20025 Mack Plaza, Grosse Pointe Woods, MI 48236  (313) 343-2440 or Telecommunications Device for the Deaf (TDD) 313 343-9249

*** NOTE TO PETITIONERS: YOU, OR A REPRESENTATIVE, ARE REQUESTED TO BE IN ATTENDANCE AT THE MEETING SHOULD THE COUNCIL HAVE QUESTIONS REGARDING YOUR REQUEST. ***