Anyone wishing to address the city council regarding any topic on this agenda is requested to complete a card available at the city clerk's desk. Speakers are respectfully requested to limit their comments to three (3) minutes
The city council prohibits the use of cell phones and other electronic devices which emit an audible sound during all meetings with the exception of law enforcement, fire and rescue or health care providers on call. Persons in violation may be requested to leave the meeting
AGENDA
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1.City Council approval to surplus of 3 old mowers. Steve Thomas
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2.City Council approval of and authorization for the Mayor to execute, Disbursement Request # 18, which includes Contractor’s Pay Request #17 for Williams Industrial Services, LLC, in the amount of $396,483.91, and Mittauer Invoices #23027 in the amount of $20,500.00, #23069 in the amount of $20,000.00 for a total of $436,983.91 for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420. After disbursement to Williams & Mittauer, and receipt of return checks, this Disbursement Request returns funds to the Wastewater CIP Budget. Scott Schultz
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3.City Council approval to use Duval Asphalt to pave / overlay part of Walnut St and Olive St. Steve Thomas
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4.City Council approval for the Recreational Trail Program (RTP) Application Submittal for Gustafson Regional Park Phase 1. Greg Bauer
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5.City Council review and approval of Tri-Party Construction Agreement for Pearce Bridge Construction over CSXT Property. Michael Daniels
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6.City Council approval of the Deed of Temporary Easement. Michael Daniels
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7.City Council approval of the Deed of Permanent Use and Maintenance Easement for the Pearce Bridge Project. Michael Daniels
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8.City Council approval for staff to submit a Request for Inclusion to the Florida Department of Environmental Protection, Drinking Water State Revolving Fund, in the amount of $1,500,000.00, for the design and permitting of the Magnolia Point Reclaimed Water Retrofit, to comply with Senate Bill 64, the Surface Water Discharge Elimination Act. Scott Schultz
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9.Council approval for staff to sell Fair Tickets for the Clay County Fair Association. Kimberly Thomas
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10.City Council approval of Pay Application #5 from EltonAlan, Inc. for construction of the Palmetto Trail Project in the amount of $132,315.18 from the amended contract amount of $1,545,008.00, leaving a balance of $917,926.00. Mike Null
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11.City Council approval of the February 7, 2023 minutes item 17, authorizing the City Manager to sign the Tolling Agreement with the United States Army Corps of Engineers. Erin West
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12.City Council approval of the Mt. Zion Church Proclamation. Erin West
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13.City Council approval of the Pinewood Maintenance Agreement. Michael Daniels
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14.City Council approval of Minutes from 12/13/2022 and 2/7/2023 Regular Session. Erin West
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15.Approval of Amendment of the Parks Department Five-Year Capital Improvement Plan (CIP) for fiscal years 22/23 thru 26/27 for the Gustafson Regional Park. The amendment would reflect a shift from Florida Recreation Development Assistance Program (FRDAP) to Recreational Trails Program (RTP) grant funding and modify the project amounts. Greg Bauer
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16.City Council approval of the Pool Management Agreement with Planet Swim for 2023. Steve Kennedy
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17.Key to the City Request Erin West
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18.City Manager & City Attorney Reports / Correspondence
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19.City Council Reports / Correspondence
The City Council meets the first and third Tuesday of each month beginning at 7:00 p.m., unless otherwise scheduled. Meetings are held in City Hall at 321 Walnut Street. Video and audio recordings of the meetings are available in the City Clerk’s Office upon request.
City may take action on any matter during this meeting, including items that are not set forth within this agenda.
Minutes of the City Council meetings can be obtained from the City Clerk’s office. The Meetings are usually recorded, but are not transcribed verbatim for the minutes. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recordings, if available, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be at the expense of the requesting party.
Persons who wish to appeal any decision made by the City Council with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based. The City is not responsible if the inhouse recording is incomplete for any reason.
ADA NOTICE
In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the City Clerk’s office no later than 5:00 p.m. on the day prior to the meeting.
PUBLIC PARTICIPATION
Pursuant to Section 286.0114, Florida Statutes, effective October 1, 2013, the public is invited to speak on any “proposition” before a board, commission, council, or appointed committee takes official action regardless of whether the issue is on the Agenda. Certain exemptions for emergencies, ministerial acts, etc. apply. This public participation does not affect the right of a person to be heard as otherwise provided by law.
EXPARTE COMMUNICATIONS
Oral or written exchanges (sometimes referred to as lobbying or information gathering) between a Council Member and others, including staff, where there is a substantive discussion regarding a quasijudicial decision by the City Council. The exchanges must be disclosed by the City Council so the public may respond to such exchanges before a vote is taken.