Anyone wishing to address the city council regarding any topic on this agenda is requested to complete a card available at the city clerk's desk. Speakers are respectfully requested to limit their comments to three (3) minutes
The city council prohibits the use of cell phones and other electronic devices which emit an audible sound during all meetings with the exception of law enforcement, fire and rescue or health care providers on call. Persons in violation may be requested to leave the meeting
AGENDA
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1.Proclamation – Zeta Phi Beta Sorority
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2.Recognition - Boy Scout Troop 577
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3.Second and Final Reading of Ordinance No. O-11-2020, an Ordinance modifying Water Rates - Fiscal Year (FY) 2021. Mike Null
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4.Second and Final Reading of Ordinance No. O-12-2020, an Ordinance modifying Wastewater Rates – Fiscal Year (FY) 2021. Mike Null
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5.First Reading of Ordinance No. O-15-2020 Amendment regarding Condominium and Townhouse Requirements and requiring approval of a Special Exception for Multifamily Dwellings in excess of 35’ in height in the R-3 High Density Residential Zoning District Michael Daniels
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6.City council approval of three Police Vehicles for the 2021 fiscal year. Derek Asdot
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7.City Council approval of, and authorization for the Mayor to execute, Disbursement Request #7 in the amount of $6,625.00 to the Design Loan Agreement for the Florida Department of Environmental Protection (FDEP), Drinking Water State Revolving Fund (SRF) Loan Application DW 100102 for $356,800.00, for the design of capital improvements to the City's Water System Scott Schultz
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8.City Council approval of Purchase Order for Building Inspection and Plan Review Services with Charles Abbott and Associates Michael Daniels
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9.City Council approval for funding to Cummins Southeast in the amount of $30,675.90 for purchase of a generator for Lift Station #3, utilizing Sourcewell Cooperative Bid ID# 103544. This is part of the HMGP Project # 4337-294-R, from which we have received an advance payment of $23,006.92 (75%) Scott Schultz
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10.City council approval of Evidence Custodian and Administrative Commander attending PEAF Conference. Derek Asdot
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11.City Council approval of funding in the amount of $25,814.09 to Anixter and $27,575.38 to AWG for electric material inventory for operating and capital projects. Scott Schultz
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12.City Council Approval of Task Order # 1-20-400 to Tocoi Engineering, LLC in the amount of $52,000.00 for Professional Engineering services agreement to Design, Permit and Supply Drawings for construction of the West St drainage basin project from Walnut St to MLK holding pond. Steve Thomas
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13.City Council approval for funding to Cummins Southeast in the amount of $31,795.19 for purchase of a generator for Lift Station #6, utilizing Sourcewell Cooperative Bid ID# 103544. This is part of the HMGP Project # 4337-215-R, from which we have received an advance payment of $23,846.39 (75%) Scott Schultz
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14.City Council approval of the Unaudited FY 2020 Revenues and Expenditures Report and the Quarterly Investment Report for the period ending September 30, 2020.
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15.City Council approval of Contractors Pay Request #5 in the amount of $23,402.16 to Jax Utilities Management for Bid Award LC 2020-07, US 17 / SR 16 Force Main Modifications in the amount of $412,915.00. Scott Schultz
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16. Award of Bid LC 2020-17 Chapman Substation Construction to Terry’s Electric in the amount of $879,086. Mike Null
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17. Award of Bid LC 2020-18 Chapman Substation Relay Panels to Keystone Electrical MFG in the amount of $188,908.50. Mike Null
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18.City Council approval of Pay Application #4 to KBT Contracting Corp in the amount of $12,287.07 for the ASACC Library Building project. Steve Thomas
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19.City Council approval of Pay Request #4 in the amount of $243,001.40 to General Underground for Bid Award LC 2020-06, Reynolds Water System Improvements in the amount of $685,724.00 (Base Bid), and Alternate #1 (water & sewer extension to MOBRO) in the amount of $314,275.00 for a total amount of $1,000,449.00. Scott Schultz
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20.Council approval to purchase a dual voltage, 2,000 kVA, 480/277 volt transformer for spare stock from Gresco in the amount of $26,800. Mike Null
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21.Council approval of Pay Application #1 from IRBY Construction in the amount of $164,955.60 for the Chapman Third Feed Reconductor project which has a total contract amount of $549,852.00. Mike Null
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22.City Council approved a Change order # 2 to KBT Contracting Corp on September 15,2020 to build out the Classroom area at Augusta Savage Arts and Community Center for the food bank in the total amount of $148,100.00. Attached is pay # 2 for your approval in the amount of $13,015.12. Steve Thomas
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23.City Council approval of Change Order #2 in the amount of $400,000.00 (includes $20,426.00 contingency / permitting) for water and sewer force main extension County Road 209 South, to General Underground, under Bid Award LC 2020-06, Reynolds Water System Improvements in the amount of $685,724.00 (Base Bid), Alternate #1 (water & sewer extension to MOBRO) in the amount of $314,275.00, Change Order #1 (Cove Subdivision services replacement) in the amount of $60,245 and this Change Order #2 in the amount of $400,000.00 for a total amount of $1,460,244.00. Scott Schultz
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24.FMPA - December 2020 Bob Page
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25.City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.
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26.City Council Reports and/or Correspondence.
The City Council meets the first and third Tuesday of each month beginning at 7:00 p.m., unless otherwise scheduled. Meetings are held in City Hall at 321 Walnut Street. Video and audio recordings of the meetings are available in the City Clerk’s Office upon request.
City may take action on any matter during this meeting, including items that are not set forth within this agenda.
Minutes of the City Council meetings can be obtained from the City Clerk’s office. The Meetings are usually recorded, but are not transcribed verbatim for the minutes. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recordings, if available, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be at the expense of the requesting party.
Persons who wish to appeal any decision made by the City Council with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based. The City is not responsible if the inhouse recording is incomplete for any reason.
ADA NOTICE
In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the City Clerk’s office no later than 5:00 p.m. on the day prior to the meeting.
PUBLIC PARTICIPATION
Pursuant to Section 286.0114, Florida Statutes, effective October 1, 2013, the public is invited to speak on any “proposition” before a board, commission, council, or appointed committee takes official action regardless of whether the issue is on the Agenda. Certain exemptions for emergencies, ministerial acts, etc. apply. This public participation does not affect the right of a person to be heard as otherwise provided by law.
EXPARTE COMMUNICATIONS
Oral or written exchanges (sometimes referred to as lobbying or information gathering) between a Council Member and others, including staff, where there is a substantive discussion regarding a quasijudicial decision by the City Council. The exchanges must be disclosed by the City Council so the public may respond to such exchanges before a vote is taken.
