Anyone wishing to address the city council regarding any topic on this agenda is requested to complete a card available at the city clerk's desk. Speakers are respectfully requested to limit their comments to three (3) minutes
The city council prohibits the use of cell phones and other electronic devices which emit an audible sound during all meetings with the exception of law enforcement, fire and rescue or health care providers on call. Persons in violation may be requested to leave the meeting
AGENDA
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1.Proclamation - Veterans Day
Recognition - Coast Guard
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2.First Reading of Ordinance No. O-11-2020, an Ordinance modifying Water Rates - Fiscal Year (FY) 2021. Scott Schultz
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3.First Reading of Ordinance No. O-12-2020, an Ordinance modifying Wastewater Rates – Fiscal Year (FY) 2021. Scott Schultz
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4.Public Hearing and approval of Resolution No. R-30-2020, a Resolution amending the Special Revenue Building Department Fund operating budget for Fiscal Year 2020 per Exhibit “A”. Marlena Guthrie
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5.Public Hearing and approval of Resolution No. R-31-2020, a Resolution amending the Disaster Fund and General Fund operating budgets for Fiscal Year 2020. Marlena Guthrie
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6.City Council approval of Minutes from 10/20/2020 Special Session and 10/20/2020 Regular Session. Erin West
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7.City Council approval of, and authorization for the Mayor to execute, Modification #1 to the Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-217-R, for $537,018.75, for Utility Mitigation and Generator Project to install generators on 17 of the City's lift stations. Scott Schultz
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8.City Council approval of, and authorization for funding in the amount of $348,768.00 to Mastry / Yanmar utilizing the Sourcewell Purchasing Cooperative ID# 103544, and funding in the amount of $90,003.63 to Cummins Southeast using the Florida Sheriffs Association FSA20-EQU18.0, for a total amount of $438,771.63 to purchase generators as part of the Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-217-R, for $537,018.75, for Utility Mitigation and Generator Project to install generators on 17 of the City's lift stations. Note: When you factor in the 75% funding from HMGP, the actual budgetary impact will be $109,692.90. Staff has requested an advance from HMGP in the amount of $333,578.20 but due to lead times the generator orders need to be placed prior to receipt. Scott Schultz
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9. Amendment to 4th Extension of the Professional Engineering Services Agreement for FY 20/21. Laurie Griffin
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10.City Council approval of, and authorization for the Mayor to execute, the St. Johns River Water Management District (SJRWMD), Cost Share Agreement Contract # 36028, granting the City $1,500,000.00 towards the construction of the Harbor Road Water Reclamation Facility Phase 2 Project. Scott Schultz
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11.City Council approval of, and authorization for the City Manager to execute, Amendment #1 in the amount of $56,100.00 to the Design Loan Agreement for the Florida Department of Environmental Protection (FDEP), Drinking Water State Revolving Fund (SRF) Loan Application DW 100102 for $356,800.00, for the design of capital improvements to the City's Water System. Scott Schultz
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12.City Council approval to pay Application #4 to KBT Contracting Corp in the amount of $12,287.07 for the new library building. Steve Thomas
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13.City Council approval of Pay Request #3 in the amount of $19,695.70 to General Underground for Bid Award LC 2020-06, Reynolds Water System Improvements in the amount of $685,724.00 (Base Bid), and Alternate #1 (water & sewer extension to MOBRO) in the amount of $314,275.00 for a total amount of $1,000,449.00. Scott Schultz
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14.City Council approval to purchase a 2021 F-250 work truck from the Florida Sheriff's bid # 18-VEL 26.0, in the total amount of $40,222.00 from Duval Ford and to surplus truck # 803, a 2008 F-250 which has far outlived its useful life. Scott Schultz
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15.Review of a Master Site Development Plan for the Narducci Storage Office at 409 N Palmetto Avenue, 017639-001-00 Michael Daniels
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16.Review and Approval of Green Cove Springs Citizens Christmas Parade Michael Daniels
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17.City Council approval of Contractors Pay Request #4 in the amount of $44,215.20 to Jax Utilities Management for Bid Award LC 2020-07, US 17 / SR 16 Force Main Modifications in the amount of $412,915.00. Scott Schultz
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18.Award of Bid LC 2020-15 for Substation Structures and Equipment. Laurie Griffin
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19.Award of Bid LC 2020-16 for two 27 kV Circuit Breakers. Laurie Griffin
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20.Award of Bid LC 2020-14 for one 230 kV Circuit Switcher. Laurie Griffin
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21.Mural Program Application - #ClayStrong Mural by Sophie Dentiste Michael Daniels
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22.Council Approval of financing contract with NCL Government Capital for the purchase of two Heil Rear Load Garbage Trucks from Tampa Crane & Body Acquisitions, LLC in the amount of $255,600.00. Mike Null
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23.City Council approval of Resolution No. R-32-2020, correcting scrivener’s error on the Stormwater Mitigation Credit application due date. Mike Null
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24.City Council approval of Resolution No. R-33-2020, updating the City’s Stormwater Mitigation Credit Policy. Mike Null
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25.FMPA - November 2020 Bob Page
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26.Review and approval of Resolution No. R-29-2020, implementing Traffic Study Guidelines for New Development Michael Daniels
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27.City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.
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28.City Council Reports and/or Correspondence.
The City Council meets the first and third Tuesday of each month beginning at 7:00 p.m., unless otherwise scheduled. Meetings are held in City Hall at 321 Walnut Street. Video and audio recordings of the meetings are available in the City Clerk’s Office upon request.
City may take action on any matter during this meeting, including items that are not set forth within this agenda.
Minutes of the City Council meetings can be obtained from the City Clerk’s office. The Meetings are usually recorded, but are not transcribed verbatim for the minutes. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recordings, if available, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be at the expense of the requesting party.
Persons who wish to appeal any decision made by the City Council with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based. The City is not responsible if the inhouse recording is incomplete for any reason.
ADA NOTICE
In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the City Clerk’s office no later than 5:00 p.m. on the day prior to the meeting.
PUBLIC PARTICIPATION
Pursuant to Section 286.0114, Florida Statutes, effective October 1, 2013, the public is invited to speak on any “proposition” before a board, commission, council, or appointed committee takes official action regardless of whether the issue is on the Agenda. Certain exemptions for emergencies, ministerial acts, etc. apply. This public participation does not affect the right of a person to be heard as otherwise provided by law.
EXPARTE COMMUNICATIONS
Oral or written exchanges (sometimes referred to as lobbying or information gathering) between a Council Member and others, including staff, where there is a substantive discussion regarding a quasijudicial decision by the City Council. The exchanges must be disclosed by the City Council so the public may respond to such exchanges before a vote is taken.
