City Council Budget Hearing Meeting Monday, September 16, 2024 06:00 PM City Hall Council Chambers | 5800 Melaleuca Lane

Mayor and City Council
Chuck Shaw, Mayor
Judith Dugo, Deputy Mayor
John Tharp, Councilmember, District I
Peter Noble, Councilmember District II
Susy Diaz, Councilmember, District IV
Paula Bousquet, Councilmember, District V

Administration
Andrea McCue, City Manager
Christy Goddeau, City Attorney
Glen J. Torcivia, City Attorney
Tanya Earley, City Attorney
Quintella Moorer, City Clerk

CALL TO ORDER AND ROLL CALL

PLEDGE OF ALLEGIANCE

AGENDA APPROVAL

COMMENTS FROM THE PUBLIC FOR AGENDA ITEMS ONLY

Second Budget Hearing - Fiscal Year 2025 Proposed Budget

• 1.PUBLIC HEARING: Ordinance 2024-24: Second Reading: Establishing a taxable valuation and levying an ad valorem tax on property located within the corporate limits of Greenacres, Florida, as of the year ending December 31, 2024; providing for repeal of conflicting ordinances, severability, and an effective date. - Andrea McCue, City Manager and Teri Beiriger, Director of Finance. 

• Ord. 2024-24 and 25 adopt millage and 2025 budget .pdf (0.05 MB)
• Ord. 2024-24 Establish Taxable Valuation.pdf (0.02 MB)

• 2.PUBLIC HEARING: Ordinance 2024-25: Second Reading: Adopting an operating budget for the fiscal year beginning October 1, 2024, and ending September 1, 2025; providing for repeal of conflicting ordinances; providing for severability; and providing for an effective date. - Andrea McCue City Manager and Teri Beiriger, Director of Finance.

• memo - Ord. 2024-24 and 25 adopt millage and 2025 budget .pdf (0.16 MB)
• Ord. 2024-25 adoption of Operating Budget.pdf (0.37 MB)

SPECIAL BUSINESS

• 3.Presentation: City Branding, Sam Preston, Senior Director, Project Leadership, North Star Place Branding + Marketing. 

• 4.Presentation: Roper Residential Lock Box Program. - Chief Brian Fuller, Fire Rescue. 

• Residential Lock Box Program FRONT 2.pdf (2.77 MB)
• Residential Lock Box Program BACK 2C.pdf (3.19 MB)

• 5.Proclamation: Information Technology Professional's Day, September 17, 2024 and National Cybersecurity Awareness Month, October 2024. - Georges Bayard, Director of Information Technology.

CONSENT AGENDA

• 6.Official Council Meeting Minutes: City Council Special Meeting/Budget Hearing Minutes, September 3, 2024. - Quintella L. Moorer, City Clerk. 

• 9-3-24 Budget Hearing.pdf (0.05 MB)

• 7.Resolution 2024-47: Approving addendum eleven (11) to the Law Enforcement Services Agreement (LESA) with the Palm Beach County Sheriff's Office (PBSO), providing for an effective date. - Andrea McCue, City Manager.

• Res. 2024-47 LESA Addendum 11.pdf (0.04 MB)
• Resolution 2024-47 - LESA - 11th Addendum.pdf (0.02 MB)

• 8.Resolution 2024-50: Authorizing budget adjustments within the Fiscal Year 2024 total operating budget. - Teri Beiriger, Director of Finance.

• Resolution 2024-50 through 2024-53 item summary for four budget resolutions combined.pdf (0.04 MB)
• Resolution 2024-50 - Authorizing Budget Adjustments within the FY2024 Total Operating Budget.pdf (0.02 MB)

• 9.Resolution 2024-51: Adopting a Capital Improvements Program for Fiscal Years 2025-2030. - Teri Beiriger, Director of Finance. 

• Resolution 2024-50 through 2024-53 item summary for four budget resolutions combined.pdf (0.04 MB)
• Resolution 2024-51 - Adopting a Capital Improvements Program for Fiscal Years 2025-2030.pdf (0.12 MB)

• 10.Resolution 2024-52: Providing for automatic amendment for the Fiscal Year 2025 budget to reflect outstanding encumbered orders of Fiscal Year 2024; providing that the cost of those expenditures are to be paid from funds carried forward from Fiscal Year 2024. - Teri Beiriger, Director of Finance. 

• Resolution 2024-50 through 2024-53 item summary for four budget resolutions combined.pdf (0.04 MB)
• Resolution 2024-52 - Automatic Amendment of the Fiscal Year 2025 Budget to Reflect Outstanding Encumbered Orders of Fiscal Year 2024.pdf (0.08 MB)

• 11.Resolution 2024-53: Authorizing Staff actions to procure those items approved in the Fiscal Year 2025 Budget. - Teri Beiriger, Director of Finance. 

• Resolution 2024-50 through 2024-53 item summary for four budget resolutions combined.pdf (0.04 MB)
• Resolution 2024-53 - Authorizing Staff Actions to Procure those Items Approved in the Fiscal Year 2025 Budget.pdf (0.02 MB)

• 12.Resolution 2024-54: Approving the agreement between the City of Greenacres and Khan Builders, Inc., to renovate one (1) men's restroom, one (1) women's restroom, and one (1) ADA compliant unisex restroom at the WIC Center located at 5985 10th Avenue, Greenacres, FL 33463; authorizing the appropriate City Officials to execute the agreement; and providing for an effective date. - Monica Powery, Director of Purchasing.

• 24-013 Item Summary.pdf (0.04 MB)
• Resolution 2024-54 Bid Award of 24-013 WIC Center Restroom Renovations.pdf (0.02 MB)

REGULAR AGENDA

• 13.PUBLIC HEARING: Ordinance 2024-20: Second Reading: Amending the defined contribution retirement plan for the general employees of the City of Greenacres, providing for conflicting ordinances and providing an effective date. - Teri Beiriger, Director of Finance. 

• ord. 2024-20 memo change contrib.pdf (0.05 MB)
• ord. 2024-20 change in defined contribution retirement rate.pdf (0.02 MB)

• 14.PUBLIC HEARING: Ordinance 2024-22: First Reading:  Amending the Future Land Use Map of the future land use element of the City’s Comprehensive Plan, to change the future land use designation of two parcels of land totaling approximately 6.56 acres, located at 6240 Dodd Road and adjacent vacant parcel from a City of Greenacres designation Residential Medium Density (RS-RM) and Commercial (CM) to a City of Greenacres designation of Residential High Density (RS-RH) as requested by J Morton Planning/Landscape Architecture, agent for the owners, Morija Evangelical Alliance Church Inc. of Delray and Lake Wellington Professional Center; providing for repeal of conflicting ordinances, severability, transmittal, inclusion in the Comprehensive Plan; and an effective date. - Gionni Gallier, Senior Planner.

• CPA-23-04 Cover Memo #1 Astoria Towns.pdf (0.04 MB)
• Ord 2024-22 CPA-23-04 Astoria Towns Land Use Ordinance.pdf (0.21 MB)

• 15.PUBLIC HEARING: Ordinance 2024-23: First Reading:  Approving a rezoning and official zoning map amendment for two parcels of land totaling approximately 6.56 acres, located at 6240 Dodd Road and adjacent vacant parcel from a City of Greenacres designation of Residential Medium-2 (RM-2) (7 units per acre) and Commercial General (CG) to a City of Greenacres designation of Residential High (RH), as requested by the petitioner, J Morton Planning/Landscape Architecture, agent for the owners, Morija Evangelical Alliance Church Inc. of Delray and Lake Wellington Professional Center Inc.; providing for changes to the official zoning map, repeal of conflicting ordinances, severability; and providing for an effective date.  Gionni Gallier, Senior Planner

• ZC-23-02 Cover Memo #1--Astoria Towns.pdf (0.04 MB)
• Ord. 2024-23--ZC 23-02 Astoria Towns Rezoning Ordinance.pdf (0.21 MB)

• 16.QUASI-JUDICIAL: PUBLIC HEARING: Resolution 2024-44: Approving the application for Site Plan approval to construct a one-story 2,598 square feet office building and a three unit two-story townhouse within a Mixed Use Development - Office (MXD-O) zoning district, located approximately 650 feet north of Woodlake Boulevard at 3494 South Jog Road, as requested by the applicant, Steven Gaynair, agent for the owner, C&C Petro Investments, LLC;  providing for repeal of conflicting resolutions; and providing for an effective date. - Gionni Gallier, Senior Planner.

• SP-24-01 Cover Memo C&C Legacy Plaza 3494 S Jog Rd.pdf (0.05 MB)
• Resolution 2024-44 SP-24-01 C&C Legacy Plaza.pdf (0.62 MB)

• 17.Ordinance 2024-26: First Reading:  Amending Chapter 10, Personnel, Article 4, Retirement, Pensions and other Employee Benefit Programs, Division 3, Retirement Systems Authorized by Section 10-148 entitles "Public Safety Officers and Firefighters Retirement Plan and Trust"; amending the City of Greenacres Public Safety Officers and Firefighters' Retirement Plan and Trust Defined Benefit Plan and Trust Adoption Agreement  to implement a change to the process for the crediting and earnings on the shared accounts; providing for repeal of conflicting ordinances; providing for inclusion in the Code; providing for severability; and providing for an effective date. - Andrea McCue, City Manager.

• Ord. 2024-26 FF and Police Share Plan Amendment Item Summary.pdf (0.04 MB)
• Ordinance 2024-26 Share plan amendment to credited earnings for firefighters and police.pdf (0.02 MB)

• 18.Resolution 2024-46: A resolution adopted by the City Council of the City of Greenacres, Florida, repealing Resolution number 2020-40, which adopted a schedule for building permit fees and Resolution number 2022-30, which amended the Development and Neighborhood Services Department fee schedule adding engineering and right-of-way permit fees and other associated fees; establishing a new Development and Neighborhood Services Department fee schedule that incorporates building permit fees pursuant to Section 4-8 of the Greenacres Code and filing fees related to land development applications and other reviews and processes pursuant to Section 12-8 and 16-35(b) of the Greenacres Code; providing for repeal of conflicting resolutions; and providing for an effective date. - Linda Mia Franco, AICP, Zoning Administrator.

• Cover Memo DNS Fee Schedule Resolution 2024-46 .pdf (0.06 MB)
• Resolution 2024-46 DNS Building Permit Fee and Planning Fee Increase revised 9.09.24.pdf (0.03 MB)

• 19.Fiscal Year 2025 Property Improvement Program Guidelines Review:  Andrea McCue, City Manager, Aileen Hernandez, Public Works Specialist.

• Property Improvement Program Item Summary.pdf (0.04 MB)
• Program Guidelines draft.pdf (0.05 MB)

• 20.Reappointment to the Public Safety Officers/Firefighters Retirement Board of Trustees. -Reappointing Brian Brady to serve another four-year term. - Andrea McCue, City Manager.

• BOT Reappt.pdf (0.35 MB)

DISCUSSION ITEM - None. 

COMMENTS FROM THE PUBLIC ON NON-AGENDA ITEMS

CITY MANAGER'S REPORT

• 21.Community Recreation Services Report. 

• CRS August Department Report.pdf (0.15 MB)

• 22.Development and Neighborhood Services.

• AUGUST 2024 - REPORT 9.16.24.pdf (0.47 MB)

• 23.Finance Report.

• Finance Dept Report - August 2024.pdf (0.04 MB)

• 24.Fire Rescue Report. 

• Fire Rescue Report August.pdf (0.31 MB)

• 25.Information Technology Report

• 2024_08 Ticket Report.pdf (0.03 MB)
• 2024_08 IT Dept August Report.pdf (0.19 MB)

• 26.Palm Beach Sheriff's Office District 16 Report. 

• District 16 Monthly Report - August 2024.pdf (0.18 MB)

• 27.Public Works Report

• Monthly Report August 2024.pdf (0.05 MB)

• 28.Purchasing Report. 

• August.pdf (0.05 MB)

• 29.Youth Programs Report. 

• August 2024 Report.pdf (0.14 MB)

CITY ATTORNEY'S REPORT

MAYOR AND CITY COUNCIL REPORT

ADJOURNMENT

City Council Future Meetings

October 7, 2024.

October 21, 2024.