City Council Meeting Monday, April 28, 2025 05:00 PM City Hall Council Chambers, 420 North Pokegama Avenue

CALL TO ORDER: Pursuant to due notice and call thereof, a Regular meeting of the Grand Rapids City Council will be held on Monday, April 28, 2025 at 5:00 PM in City Hall Council Chambers, 420 North Pokegama Avenue, Grand Rapids, Minnesota.

CALL OF ROLL:

PROCLAMATIONS/PRESENTATIONS:

• 1.National Walk, Bike & Roll to School Day Proclamation

• Proclamation-National Walk Bike and Roll.pdf (0.04 MB)

POSITIVE HAPPENINGS IN THE CITY:

PUBLIC FORUM:

COUNCIL REPORTS:

APPROVAL OF MINUTES:

• 2.Approve Council minutes for Monday, April 14, 2025 Worksession and Regular meetings.

• April 14, 2025 Council Workession Minutes.pdf (0.11 MB)
• April 14, 2025 Regular Council Meeting.pdf (0.17 MB)

VERIFIED CLAIMS:

• 3.Approve the verified claims for the period April 8, 2025 to April 21, 2025 in the total amount of $668,032.90.

• Council Bill List 4-28-2025.pdf (0.06 MB)

ACKNOWLEDGE MINUTES FOR BOARDS AND COMMISSIONS:

• 4.~ November 21, 2024 PCA Board
  ~ February 6, 2025 Planning Commission
  ~ March 4, 2025 Arts & Culture Commission
  ~ March 11, 2025 Golf Board
  ~ March 12, 2025 Library Board
  ~ March 13 & 27, 2025 GREDA 

• November 21, 2024 PCA Board meeting.pdf (0.19 MB)
• February 6, 2025 Planning Commission meeting.pdf (0.30 MB)
• March 4, 2025 Arts & Culture Meeting.pdf (0.18 MB)
• March 11, 2025 Golf Board meeting.pdf (0.11 MB)
• March 12, 2025 Library Board meeting.pdf (1.76 MB)
• March 13, 2025 GREDA meeting.pdf (0.28 MB)
• March 27, 2025 GREDA meeting.pdf (0.17 MB)

CONSENT AGENDA:

• 5.Consider adopting a resolution approving a stormwater agreement with KTJ 435, LLC

• 4-28-25 RCA Request Oppidan Storm Agreement.pdf (0.07 MB)
• 4-28-25 Resolution Oppidan Storm Agreement.pdf (0.02 MB)

• 6.Consider authorizing staff to solicit quotes for the TH 169 South, Phase 3 Lighting Project

• 4-28-25 RCA Request 169 Light Ph 3 Quotes.pdf (0.07 MB)

• 7.Consider rehiring and hiring seasonal staff for Public Works for the 2025 Spring/Summer Maintenance Season, and Employee Transfer.

• 2025-0428 RCA -Public Works Seasonal Hires.pdf (0.07 MB)

• 8.Consider request to appoint a Summer Business Intern at City Hall.   

• 2025 0428 RCA - Appoint Summer Business Intern for City Hall .pdf (0.07 MB)

• 9.Consider adopting a resolution approving a cooperative construction agreement with the State of Minnesota for SP 3104-61

• 4-28-25 RCA Request MnDOT Coop Const agreement.pdf (0.07 MB)
• 4-28-25 Resolution SP 3104-61 Coop Const agreement.pdf (0.02 MB)
• 1057485 AGR Grand Rapids.pdf (0.19 MB)

• 10.Consider approving on-sale liquor license renewal for Grand Rapids Speedway.

• RCA Speedway Liquor License.pdf (0.07 MB)

• 11.Consider approving OPG-3 Scope of Work for workflows with Oracle NetSuite for Government.

• RCA OPG-3 Scope of Work.pdf (0.07 MB)
• OPG-3 scope of work.pdf (0.10 MB)

• 12.Consider approving seasonal golf contractors

• RCA April 28, 2025 Seasonal Golf Contractors.pdf (0.07 MB)
• Jim Heroldson 4.28.25.pdf (0.13 MB)
• Todd.pdf (0.14 MB)

• 13.Consider approval of hazard stakes for golf course

• hazzard stake RCA.pdf (0.07 MB)
• hazzard.2.pdf (0.09 MB)
• hazzard stakes.pdf (0.03 MB)

• 14.Consider approval of agreement with Noteefy for 2025

• Noteefy.2025.pdf (0.07 MB)
• Noteefy RCA 4.28.25.pdf (0.27 MB)

• 15.Consider approval of tree trimming and removal work for 2025

• Treework25.pdf (0.07 MB)
• treeremoval.pdf (0.12 MB)
• Treework2.pdf (0.12 MB)

• 16.Consider approval of two-way radio purchase for the golf course

• Radio RCA 4.28.25.pdf (0.07 MB)
• Radio1.pdf (0.09 MB)
• radios.pdf (1.40 MB)

SET REGULAR AGENDA:

ADMINISTRATION:

• 17.Consider retirement of Cindy Phillips, Payroll Clerk/HR Technician.

• 2025 0428 RCA - Retirement from Cindy Phillips.pdf (0.07 MB)
• Phillips, Cindy (Notification of Retirement 2025 0423).pdf (0.14 MB)

COMMUNITY DEVELOPMENT:

• 18.Consider adopting a resolution approving an amendment to the tax abatement agreement between the City and Yanmar Compact Equipment North America.

• RCA 4-28-25 First Amendment to Yanmar Tax Abatement Agreement.pdf (0.07 MB)
• Grand Rapids Resolution Approving Amendment to Abatement Agreement.pdf (0.02 MB)
• First Amendment to Tax Abatement Agreement.pdf (0.03 MB)

GOLF:

• 19.Consider signing lease agreement for golf course equipment

• Equiptment lease 25.pdf (0.07 MB)
• Pokegama GC Package w-GM4000 Quote, 3.24.25.pdf (0.17 MB)

ADJOURNMENT:

NEXT REGULAR MEETING IS SCHEDULED FOR MAY 12, 2025 AT 5:00 PM

Hearing Assistance Available:  This facility is equipped with a hearing assistance system.

MEETING PROTOCOL POLICY:  Please be aware that the Council has adopted a Meeting Protocol Policy which informs attendees of the Council’s desire to conduct all City meetings in an orderly manner which welcomes all civil input from citizens and interested parties. If you are unaware of the policy, copies (orange color) are available in the wall file by the Council entrance.

ATTEST: Kimberly Gibeau, City Clerk