City Council Meeting 10/09/2023 05:00 PM

CALL TO ORDER: Pursuant to due notice and call thereof, a Regular meeting of the Grand Rapids City Council will be held on Monday, October 9, 2023 at 5:00 PM in City Hall Council Chambers, 420 North Pokegama Avenue, Grand Rapids, Minnesota.

CALL OF ROLL:

PROCLAMATIONS/PRESENTATIONS:

1.Officer Sean Smallen Oath of Office

Officer Smallen Oath.pdf (0.13 MB)

PUBLIC FORUM:

COUNCIL REPORTS:

APPROVAL OF MINUTES:

2.Approve minutes for Monday, September 25, 2023 Worksession and Regular meetings and acknowledge summary for Monday, September 25, 2023 Closed meeting.

September 25, 2023 Worksession.pdf (0.21 MB)
September 25, 2023 Closed Meeting Summary.pdf (0.10 MB)
September 25, 2023 Regular Meeting.pdf (0.23 MB)

VERIFIED CLAIMS:

3.Approve the verified claims for the period September 19, 2023 to October 2, 2023 in the total amount of $1,128,024.90.

City Council Bill List 10-09-2023.pdf (0.06 MB)

ACKNOWLEDGE MINUTES FOR BOARDS AND COMMISSIONS:

4.June 7, 2023 PUC Meeting
June 28, 2023 Human Rights Commission Meeting
July 5, 2023 Arts & Culture Commission Meeting
July 6, 2023 Planning Commission Meeting
July 12, 2023 PUC Meeting
July 20, 2023 Police Community Advisory Board
August 9, 2023 Library Board Meeting
August 10, 2023 GREDA Meeting
August 15, 2023 Golf Board Meeting
August 16, 2023 PUC Meeting
August 24, 2023 GREDA Meeting
August 30, 2023 Human Rights Commission Meeting

June 7, 2023 PUC Meeting.pdf (0.23 MB)
June 28, 2023 Human Rights Commission Meeting.pdf (0.26 MB)
July 5, 2023 Arts & Culture Meeting.pdf (0.19 MB)
July 6, 2023 Planning Commission Minutes.pdf (0.22 MB)
July 12, 2023 PUC Meeting.pdf (0.31 MB)
July 20, 2023 Police Community Advisory Board Meeting.pdf (0.19 MB)
August 9, 2023 Library Board Meeting Minutes.pdf (1.68 MB)
August 10, 2023 GREDA Meeting.pdf (0.17 MB)
August 15, 2023 Golf Board Meeting.pdf (0.35 MB)
August 16, 2023 PUC Meeting.pdf (0.20 MB)
August 24, 2023 GREDA Meeting.pdf (0.17 MB)
August 30, 2023 Human Rights Commission Meeting.pdf (0.49 MB)

CONSENT AGENDA:

5.Consider updating the State Plan of Operations agreement and addendum between the State of Minnesota and the Grand Rapids Police Department

POLICE- State Plan of Operations Agreement.pdf (0.07 MB)
MN SPO 2021.pdf (0.34 MB)
MN SPO Addendum 08152022.pdf (0.29 MB)

6.Consider adopting a resolution approving 2023 budget amendments for the Civic Center salary adjustments.

2023 Budget Amendments.pdf (0.07 MB)
2023 budget amendment cc salary adj.pdf (0.02 MB)

7.Consider accepting resignation of Mark Gothard from the Planning Commission and authorize filling the vacancy.

RCA - Gothard Resignation.pdf (0.07 MB)
Mark Gothard - Planning Commission Resignation.pdf (0.01 MB)

8.Consider the renewal of the Group Vision Care Plan through Avesis.

RCA - Avesis Group Vision Care (2023).pdf (0.07 MB)
Avesis Renewal (1-1-2024).pdf (0.11 MB)
Avesis Business Associates Agreement (1-1-2024).pdf (0.19 MB)
Vision Premium Collection Form (1-1-2024).pdf (0.25 MB)

9.Consider approving temporary liquor license for Itasca Curling Association

RCA - Itasca Curling Associaton Temporary.pdf (0.07 MB)
Itasca Curling Club Temp Application.pdf (1.26 MB)

10.Consider adopting a resolution establishing the official polling places for Grand Rapids Precincts One, Two, Three and Four

RCA Polling Places.pdf (0.07 MB)
Res. Pollong Places.pdf (0.01 MB)

11.Consider the adoption of a resolution authorizing an application to the MN Dept. of IRRR Development Partnership Grant Program for the Workforce Housing Pre-development Project.

12.Consider approving a donation agreement with Grand Itasca Clinic & Hospital

10-9-2023 Approve GICH Donation agreement.pdf (0.07 MB)
Lot Donation Agreement (GICH-Grand Rapids).pdf (0.03 MB)

13.Consider the adoption of a resolution issuing an order to raze or remove structures upon property located at 3321 River Road, Grand Rapids, MN

RCA 3321 River Rd.pdf (0.05 MB)
Resolution to Raze.pdf (0.02 MB)

14.Consider the adoption of a resolution issuing an order to raze or remove structures upon property located at 914 Clover Lane, Grand Rapids, MN

914 Clover Ln.pdf (0.07 MB)
Resolution to Raze.pdf (0.02 MB)

15.Consider entering into a service agreement with ESC to monitor the new fire alarm panel at the IRA Civic Center.

16.Consider awarding contracts to Casper Construction for the Fairgrounds Pond and TNT Construction for the Eagles Pond revitalization.

10-9-2023 RCA Storm Pond Quotes.pdf (0.07 MB)
Eagles Ponds Bid Doc.pdf (0.86 MB)
Fairgrounds Pond Bid Docs.pdf (0.77 MB)
TNT Pond Bids.pdf (0.05 MB)

17.Consider approving change orders for Civic Center Project.

RCA Civic Center Change Orders.pdf (0.07 MB)
IRACivicCenter(TNT(WorkScope3)CCO-019-CE_067-CE_075-CE76-CE77.pdf (0.10 MB)
IRA-Civic_Center(CommercialRefrigeration-CCO-001)-CE_064-FWO_Temp_Chiller_Connections.pdf (0.09 MB)

18.Consider accepting a quote from Gartner Controls for Civic Center door access.

RCA Gartner Controls FOB Access.pdf (0.07 MB)
IRA Civic Center Access Control Pricing Rev 2.pdf (0.20 MB)

19.Make a motion to authorize Grand Rapids Police Department to apply for and accept $723.50 from the 2023 Patrick Leahy Bulletproof vest Program and to adopt a resolution accepting the same.

Police Bulletproof Vest RCA.pdf (0.07 MB)
PD Bulletproof Vest Grant.pdf (0.02 MB)

20.Consider approval of subordination agreements in favor of National Bank of Commerce, Hibbing Branch.

RCA 10-9-23 approve subordination agreements.pdf (0.07 MB)
Canal Apartments LLC mortgage 1.pdf (0.25 MB)
JBS_Subordination 01.pdf (9.03 MB)
JBS_Subordination 02.pdf (4.75 MB)

21.Consider hiring Civic Center Maintenance employee.

RCA Hire Lund 2023.pdf (0.07 MB)

SET REGULAR AGENDA:

CIVIC CENTER & PARKS:

22.Consider passing a resolution accepting a donation from Thunder Fastpitch to cover the cost of installing an outfield fence at the Grand Rapids Sports Complex.

Resolution - Donation Thunder Fastpitch RCA 2023.pdf (0.07 MB)
Resolution - Fencing Donation 2023.pdf (0.02 MB)

23.Consider approving an Arena Host Letter of Understanding with Minnesota Hockey to host the State AA Bantam Tournament in March 15 – 17, 2024.

State Tourney Arena LOU RCA 2023.pdf (0.07 MB)
Arena Host Letter of Understanding.pdf (0.18 MB)

24.Consider entering into an Interim Naming Rights Agreement with Yanmar Compact Equipment North America (CENA), effective Nov. 1, 2023.

Yanmar Intirim Naming Rights Agreement 2023.pdf (0.07 MB)
YANMAR AGREEMENT.pdf (0.02 MB)

POLICE:

25.Consider authorizing the police department to apply for a donation from ‘Spike’s K9,’ for a K9 ballistic vest for K9 “Murphy," and adopt a resolution to accept the same.

K9 ballistic vest RCA.pdf (0.07 MB)
K9 vest resolution.pdf (0.07 MB)

ADJOURNMENT:

NEXT REGULAR MEETING IS SCHEDULED FOR MONDAY, OCTOBER 23, 2023, AT 5:00 PM

Hearing Assistance Available: This facility is equipped with a hearing assistance system.

MEETING PROTOCOL POLICY: Please be aware that the Council has adopted a Meeting Protocol Policy which informs attendees of the Council’s desire to conduct all City meetings in an orderly manner which welcomes all civil input from citizens and interested parties. If you are unaware of the policy, copies (orange color) are available in the wall file by the Council entrance.

ATTEST: Kimberly Gibeau, City Clerk