City Council Meeting Monday, January 08, 2024 05:00 PM City Hall Council Chambers, 420 North Pokegama Avenue

CALL TO ORDER: Pursuant to due notice and call thereof, a Regular meeting of the Grand Rapids City Council will be held on Monday, January 8, 2024 at 5:00 PM in City Hall Council Chambers, 420 North Pokegama Avenue, Grand Rapids, Minnesota.

CALL OF ROLL:

CITY COUNCIL:

• 1.Consider accepting the resignation of Dale Christy as Mayor of Grand Rapids

• 1-8-24 Christy Resignation.pdf (0.07 MB)
• Mayor Christy - Letter of Resignation.pdf (2.49 MB)

ORGANIZATIONAL MEETING:

• 2.Designate an official newspaper for the City of Grand Rapids for 2024.

• RCA Official Newspaper.pdf (0.07 MB)
• 9.29.23 Statement of Ownership USPS.pdf (2.41 MB)
• 2024 GRHR City of Grand Rapids Legal Bid letter.pdf (0.92 MB)
• Scenic Range News.pdf (0.01 MB)

• 3.Designate a Councilmember to serve as Mayor Pro-Tem for 2024

• 4.Appoint Council representatives to Boards and Commissions

• RCA Board & Commission Appt.pdf (0.07 MB)

• 5.Appoint Council representatives to selected agencies

• RCA Agency Reps.pdf (0.07 MB)

• 6.Consider approving the official meeting calendar for 2024.

• 2024 Calendar_11x17.pdf (0.43 MB)

• 7.Consider appointing the following financial institutions as depository designations for 2024, and delegate the Finance Director or Finance Director’s Designee authorization for electronic funds transfers.

• Financial Institutions Designations.pdf (0.07 MB)

PROCLAMATIONS/PRESENTATIONS:

• 8.Fire Captain Pinning Ceremony

PUBLIC FORUM:

COUNCIL REPORTS:

APPROVAL OF MINUTES:

• 9.Approve Council minutes for Monday, December 18, 2023 Worksession and Regular meetings and accept summary of closed meeting.

• Closed Meeting Summary 12-18-23.pdf (0.21 MB)
• Worksession Minutes 12-18-23.pdf (0.21 MB)
• Council Minutes 12-18-23 .pdf (0.18 MB)

VERIFIED CLAIMS:

• 10.Approve the verified claims for the period December 12, 2023 to January 2, 2024 in the total amount of $1,264,134.08.

• City Council Bill List 1-08-2024.pdf (0.06 MB)

CONSENT AGENDA:

• 11.Consider authorizing the Police Department to enter into contract with service provider Steven E. Breitbarth, M. Div., LMFT.

• 2024 Officer Wellness RCA.pdf (0.07 MB)
• 2024 Provider Contract.pdf (0.02 MB)

• 12.Consider authorizing the Police Department to enter into contract with service provider Jean Kummerow, Ph.D., LP.

• Officer Wellness MBTI II RCA.pdf (0.07 MB)
• MBTI II Explanation.pdf (0.02 MB)
• 2024 Provider Contract.pdf (0.02 MB)

• 13.Consider authorizing the Police Department to sell one (1) city owned Community Service Officer squad through Mid State Auto online auction.

• RCA for Selling Squad #349.pdf (0.07 MB)

• 14.Consider approving a Supplemental Letter Agreement with SEH for Miscellaneous Services

• 1-8-24 RCA Request Misc Services SEH SLA.pdf (0.07 MB)
• SLA 2024 Misc Serv.pdf (0.03 MB)

• 15.Consider extending the current Lease Agreement between the City of Grand Rapids and Ray’s Sport and Marine.

• 1-8-24 RCA Request Form Ray's Lease Agreement.pdf (0.07 MB)
• Dec 21, Doc 1.pdf (4.97 MB)

• 16.Consider approving the Workers Compensation coverage through the League of Minnesota Cities Insurance Trust

• 20240108 - RCA Workers Compensation Quote.pdf (0.07 MB)
• Grand Rapids Quote (2024).pdf (0.11 MB)

• 17.Consider adopting a resolution approving an operating transfer from the Capital Projects fund-2023 Infrastructure Bonds, and the Capital Fund PIR to the Capital Projects Fund-Grand Rapids Arts & Culture Projects.

• RCA-Arts & Culture Transfer.pdf (0.07 MB)
• 2024 operating transfer from to 418-Art&Cult.pdf (0.01 MB)

• 18.Consider approving the 2024-2026 Grand Rapids Police Security contract with Fairview Health Services.

• 2024-2026 Hospital Security Contract RCA.pdf (0.07 MB)
• Grand Rapids Police Security Contract.pdf (0.05 MB)

• 19.Consider approving computer maintenance agreements for 2024 with Harris Computer Systems for $30,027.46.

• RCA-Harris Computer Agreement.pdf (0.07 MB)

• 20.Consider accepting a proposal for design services related to the Highway 169 South Lighting Project, Phase 2

• 1-8-24 RCA Request 169 Lighting PH 2 - Design.pdf (0.07 MB)
• 2023-12-23 Bolton & Menk - Proposal of Services TH 169 Lighting.pdf (0.32 MB)
• SEH-GRANR Pokegama Avenue Agreement.pdf (0.12 MB)

• 21.Consider adopting a resolution approving a loan to the Component Unit-Economic Development Authority.

• RCA-EDA Loan.pdf (0.07 MB)
• GREDA Loan $750,000.pdf (0.01 MB)
• GREDA Loan 1_31_24.pdf (0.32 MB)
• 2023 Year End Capital Projects Fund Projection.pdf (0.06 MB)

• 22.Consider approval of Pierringer Release with Hector Ismael Bello Ruiz

• Pierringer Release RCA.pdf (0.07 MB)
• Pierringer Release.pdf (0.04 MB)

• 23.Approve hiring of PT Seasonal Warming House Attendant

• 2024-0108 RCA - Hire Warming House Attendants.pdf (0.07 MB)

• 24.Consider accepting the resignation of Seth Jetland from his position as GIS Technician and resignation of Michael LeClaire from his position as GIS Coordinator.

• 20240108 - RCA Information Systems Department Resignation .pdf (0.07 MB)
• Jetland Resignation.pdf (0.18 MB)
• LeClaire Resignation.pdf (0.29 MB)

• 25.Consider approving the final payment for the Grand Rapids Library Façade Repair project in the amount of $239,808.60 and Balancing Change Order 1.

• RCA Request Form Approve Final Payment Library Project.pdf (0.07 MB)
• Image_001.pdf (10.70 MB)

• 26.Consider approving changes to Social Media Policy

• RCA Social Media Policy.pdf (0.07 MB)
• Social Media Policy - 1-8-24.pdf (0.19 MB)

• 27.Consider acknowledging notice of intent to amend City Council By-Laws

• RCA Council By-Laws intent to change.pdf (0.07 MB)

• 28.Consider an agreement with MacRostie Art for assistance with the Arts & Culture Commission

• 1-8-24 RCA MacRostie Art.pdf (0.07 MB)
• 1-8-24 MAC Agreement.pdf (0.02 MB)

• 29.Consider approving change orders for Yanmar Arena Project

• IRACivicCenter(ThelenRoofing-CCO-004)-CE_085-FWO_Rain_gutter_outside_mechanical_room_at_SW_side_of_building.pdf (0.09 MB)
• IRACivicCenter(SummitFire-CCO-003)-CE_100-PR_65_Hall_205_RCP_Change.pdf (0.09 MB)
• IRACivicCenter-(RapidsPH-CCO-011)-CE_090-PR_61_Existing_Dampers.pdf (0.09 MB)
• IRACivicCenter(HartElectric-CCO-016)-CE_104-PR_66_North_Family_Restrooms_Exhaust_Fans_Heaters_Lighting.pdf (0.09 MB)
• 1_8_24 RCA Approving Yanmar Arena Change Orders.pdf (0.07 MB)
• IRA_Civic_Center(CommercialRefrigeration-CCO-002)-CE_102-Ice_Plant_Phone_Dialer.pdf (0.09 MB)

SET REGULAR AGENDA:

COMMUNITY DEVELOPMENT:

• 30.Consider adopting a resolution approving the conveyance of property to the Grand Rapids Economic Development Authority

• RCA Conveyance to GREDA 1-8-24.pdf (0.07 MB)
• City Resolution Authorizing the Conveyance of Property to GREDA 1-8-24.pdf (0.02 MB)
• QCD - to EDA.pdf (0.03 MB)
• City Parcels Map.pdf (0.59 MB)
• Downtown Plan Block 36.pdf (6.05 MB)

• 31.Consider the adoption of a resolution approving assignment and assumption of the Contract for Private Development in connection with Lakewood Apartments of Grand Rapids, LLC.

• RCA authorizing assignment 1-8-24.pdf (0.07 MB)
• DOCSOPEN-#925092-v1-Grand Rapids LakewoodTIF RESOLUTION APPROVING ASSIGNMENT ASSUMPTION AGREEMENT.pdf (0.03 MB)
• DOCSOPEN-#925086-v1-Grand Rapids Lakewood Apartments ASSIGNMENT OF CONTRACT (GAF COMMENTS).pdf (2.12 MB)
• DOCSOPEN-#925094-v1-Grand Rapids Lakewood TIF NEW OWNER INVESTMENT LETTER.pdf (0.03 MB)

ENGINEERING PUBLIC WORKS:

• 32.Consider accepting feasibility report and ordering plans and specifications for CP 2010-1, 3rd Ave/7th St NE Project

• 1-8-24 RCA Request CP 2010-1 Feasibility Report.pdf (0.07 MB)
• 2010-1 Feasibility Report.pdf (0.72 MB)

• 33.Consider approving a Supplemental Letter Agreement with SEH related to CP 2010-1

• 1-8-24 RCA Request CP 2010-1 SEH SLA.pdf (0.07 MB)
• SLA 2010-1.pdf (0.03 MB)

• 34.Consider adopting a resolution approving reimbursement of expenditures for CP 2010-1, 3^rd Avenue/7^th Street NE Project.

• 1-8-24 RCA Request CP 2010-1 Reimbursement Resolution.pdf (0.07 MB)
• 1-8-24 Resolution CP 2010-1 Reimbursement.pdf (0.02 MB)

• 35.Consider the purchase of Snow Plow Truck Equipment for the Public Works Department

• 1-8-24 RCA Purchase Snow Plow Equipment.pdf (0.07 MB)
• Grand Rapids MN REV 3.pdf (0.03 MB)

• 36.Consider entering into a purchase agreement with McKeon Roberts

• 1-8-24 RCA Request Roberts Land Purchase.pdf (0.08 MB)
• Roberts.pdf (0.69 MB)
• (Signed) McKeons property - GR Purchase Agreement.pdf (0.43 MB)

POLICE:

• 37.Consider adopting a resolution to accept a $150 donation to the Grand Rapids Police Reserve Unit from Kona Ice.

• Police Reserve - Kona Ice Donation RCA.pdf (0.07 MB)
• 2024 Kona Ice Donation.pdf (2.34 MB)
• Police Reserves Kona Ice Resolution.pdf (0.02 MB)

ADJOURNMENT:

NEXT REGULAR MEETING IS SCHEDULED FOR JANUARY 22, AT 5:00 PM

Hearing Assistance Available:  This facility is equipped with a hearing assistance system.

MEETING PROTOCOL POLICY:  Please be aware that the Council has adopted a Meeting Protocol Policy which informs attendees of the Council’s desire to conduct all City meetings in an orderly manner which welcomes all civil input from citizens and interested parties. If you are unaware of the policy, copies (orange color) are available in the wall file by the Council entrance.

ATTEST: Kimberly Gibeau, City Clerk