City Council Meeting Monday, April 08, 2024 05:00 PM City Hall Council Chambers, 420 North Pokegama Avenue

CALL TO ORDER: Pursuant to due notice and call thereof, a Regular meeting of the Grand Rapids City Council will be held on Monday, April 8, 2024 at 5:00 PM in City Hall Council Chambers, 420 North Pokegama Avenue, Grand Rapids, Minnesota.

CALL OF ROLL:

PROCLAMATIONS/PRESENTATIONS:

• 1.Conduct Oath of Office for Police Officer Sam Hussman

• Officer Hussman Oath.pdf (0.13 MB)

POSITIVE HAPPENINGS IN THE CITY:

PUBLIC FORUM:

COUNCIL REPORTS:

APPROVAL OF MINUTES:

• 2.Approve minutes for Monday, March 25, 2024 Worksession and Regular meetings.

• March 25, 2024 Worksession minutes.pdf (0.21 MB)
• March 25, 2024 Regular Meeting minutes.pdf (0.16 MB)

VERIFIED CLAIMS:

• 3.Approve the verified claims for the period March 19, 2024 to April 1, 2024 in the total amount of $1,036,554.81.

• Council Bill List 4-08-2024.pdf (0.06 MB)

ACKNOWLEDGE MINUTES FOR BOARDS AND COMMISSIONS:

• 4.Review and acknowledge the attached minutes for Boards & Commissions.
    ~  January 3, 2024 Civic Center Advisory Board
    ~  January 16, 2024 Golf Board
    ~  February 14, 2024 Library Board
    ~  February 15, 2024 PCA Board
    ~  February 22, 2024 EDA 
    ~  February 28, 2024 Human Rights Commission
    ~  March 12, 2024 Arts & Culture Commission
    ~  March 14, 2024 EDA

• February 28, 2024 Human Rights Commission meeting.pdf (0.16 MB)
• March 12, 2024 Arts & Culture Meeting.pdf (0.30 MB)
• January 3, 2024 Civic Center Advisory Board meeting.pdf (0.19 MB)
• January 16, 2024 Golf Board meeting.pdf (0.22 MB)
• February 15, 2024 PCA Board meeting.pdf (0.27 MB)
• February 14, 2024 Library Board meeting.pdf (1.54 MB)
• February 22, 204 EDA meeting.pdf (0.17 MB)
• March 14, 2024 EDA meeting.pdf (0.27 MB)

CONSENT AGENDA:

• 5.Consider approving the purchase of a snow blade from ASV

• 4-8-24 RCA Request Form ASV Snow Plow purchase.pdf (0.07 MB)
• Sweeper Blade Grand Rapids.pdf (0.12 MB)
• CITY OF GRAND RAPIDS SNOW BLADE QUOTE.pdf (0.44 MB)

• 6.Consider approving permanent easements for CP 2010-1

• 4-8-24 RCA Request Form CP 2010-1 Perm Easements.pdf (0.07 MB)
• Doyle Signed Easement.pdf (0.20 MB)
• Richardson Signed Easement.pdf (0.20 MB)

• 7.Considering authorizing Fire Department staff to apply for a HMEP grant from the Minnesota Department of Public Safety.

• FD-HMEP Grant RCA 2024.pdf (0.07 MB)

• 8.Consider hiring staff for Public Works for the 2024 Spring/Summer Maintenance Season

• 2024-0408 RCA -Seasonal Hires.pdf (0.07 MB)

• 9.Consider adoption of a resolution accepting a $600,000 MN Dept. of IRRR Housing grant for the Workforce Housing Project.

• RCA accepting IRRR grant 4-8-24.pdf (0.07 MB)
• Resolution Accepting IRRRB Housing grant.pdf (0.02 MB)

• 10.Consider approving pro-rated license fee refund to Hummingbird Wine Bar & Bistro LLC.

• RCA - Hummingbird Wine License Refund.pdf (0.07 MB)

• 11.Consider adopting inventory of records and State of Minnesota General Records Retention Schedule.

• RCA - Data Inventory.pdf (0.07 MB)
• Data Inventory 2024.pdf (0.15 MB)

• 12.Consider entering into an agreement with Sophos Payment Resources/SHI.

• ITEM-Staff-9d220e9aaf1e4dd79bea20b87ba46bfe.pdf (0.07 MB)
• Sophos Payment Resources- City of Rapids (395749)- Finance Documents.pdf (1.02 MB)

• 13.Consider authorizing an Airport Lease Agreement with Airways Aviation  Center Inc.

• 4-8-24 RCA Request Form GPZ - FBO Lease.pdf (0.07 MB)
• 2024 Airways Aviation Lease_final.pdf (2.79 MB)

• 14.Consider approving golf cart storage agreement with 214 Properties, LLC

• Cartstorage.pdf (0.07 MB)
• Car storage agreement.pdf (0.11 MB)

• 15.Consider letter of support for HF 4461/SF 4455 to reduce the market demand and reselling of copper wire in our state.

• RCA - letter of support - Copper Wire.pdf (0.07 MB)
• Letter of Support .pdf (0.10 MB)

• 16.Consider accepting the resignation of Bill Schnell from the Grand Rapids Planning Commission

• RCA - Schnell Resignation.pdf (0.07 MB)

• 17.Consider approving seasonal golf contractors for Starter Ranger services for 2024.

• RCA April 8, 2024 Seasonal Golf Contractor.pdf (0.07 MB)
• seasonal contractors 24.pdf (1.62 MB)

SET REGULAR AGENDA:

CIVIC CENTER & PARKS:

• 18.Consider passing a resolution accepting a donation from Marvin Snyder toward the preservation of Veterans Park.

• Park Donation RCA - 2024.pdf (0.07 MB)
• Park Donation Resolution 2024.pdf (0.02 MB)
• Park Donation Letter 2024.pdf (0.25 MB)

COMMUNITY DEVELOPMENT:

• 19.Consider adopting a resolution authorizing an application to the Minnesota Housing Finance Agency Workforce Housing Development Program for the Grand Rapids Workforce Housing Project.

• RCA 4-8-24 Resolution authorizing the MHFA application.pdf (0.07 MB)
• Resolution with Exhibit A.pdf (0.04 MB)
• Map - Proximity to Major Employers.pdf (0.50 MB)

• 20.Consider authorizing a Match Letter to the Minnesota Housing Finance Agency (MHFA) describing the local sources supporting the City’s Workforce Housing Development grant application.

• RCA MHFA Workforce Application Match Letter 4-8-24.pdf (0.07 MB)
• Match Letter.pdf (0.47 MB)

ENGINEERING PUBLIC WORKS:

• 21.Consider adopting a resolution accepting low bid and entering into an agreement with TNT Construction Group for CP 2010-1, 3^rd Avenue NE and 7^th Street NE Improvements

• 4-8-24 RCA Request 2010-1 Award Contract.pdf (0.07 MB)
• 4-8-24 Resolution Award CP 2010-1.pdf (0.02 MB)
• Recommendation to Award Letter.pdf (0.16 MB)

FIRE:

• 22.Consider adopting a resolution to accept a donation of three Infant CPR Anytime kits from Servpro of Bemidji, Grand Rapids & Hibbing.

• FD-Infant CPR Anytime Donation.pdf (0.07 MB)
• FD Infant Mannequin Kits.pdf (0.02 MB)

GOLF:

• 23.Consider authorizing purchase of range ball machine from Range Servant America in the amount of $12,248.50

• RCA April 8, 2024 Range ball machine.pdf (0.07 MB)
• Ball machine 2.pdf (0.22 MB)
• Ball Machine 1 4.8.24.pdf (0.01 MB)

ADJOURNMENT:

NEXT REGULAR MEETING IS SCHEDULED FOR APRIL 22, 2024 AT 5:00 PM

Hearing Assistance Available:  This facility is equipped with a hearing assistance system.

MEETING PROTOCOL POLICY:  Please be aware that the Council has adopted a Meeting Protocol Policy which informs attendees of the Council’s desire to conduct all City meetings in an orderly manner which welcomes all civil input from citizens and interested parties. If you are unaware of the policy, copies (orange color) are available in the wall file by the Council entrance.

ATTEST: Kimberly Gibeau, City Clerk