Public Utilities Commission Wednesday, September 15, 2021 04:00 PM Conference Room, Public Works/Public Utilities Service Center, 500 SE 4th Street

CALL TO ORDER: Pursuant to due notice and call thereof, a Regular Meeting of the Grand Rapids Public Utilities Commission will be held on Wednesday, September 15, 2021 at 4:00 PM in the conference room of the Public Works/Public Utilities Service Center at 500 SE 4th Street, Grand Rapids, Minnesota.

CALL OF ROLL:

PUBLIC FORUM:

APPROVAL OF MINUTES:

• 1.Consider a motion to approve the minutes of the August 11, 2021 regular meeting and the August 24, 2021 special meeting.

• 2021-0915 GRPUC Minutes-August.pdf (0.04 MB)
• 2021-0811 GRPUC Regular Meeting Minutes.pdf (0.06 MB)
• 2021-0824 GRPUC Special Meeting Minutes.pdf (0.06 MB)

VERIFIED CLAIMS:

• 2.Consider a motion to approve the verified claims for August 2021 in the amount $2,250,172.16. (Computer Check Register  $1,683,270.18 and Manual Check Register $566,901.98).

• August 2021 verified claims Memo.pdf (0.04 MB)
• Accunts Payable - Check Register Manual 2021.08.31.pdf (0.56 MB)
• Accounts Payable - computer check register.pdf (0.41 MB)

COMMISSION REPORTS:

CONSENT AGENDA: Any item on the consent agenda shall be removed for consideration by the request of any one Commission member, Utility Staff, or the public and put on the regular agenda for discussion and consideration.

• 3.Consider a motion to approve the City Treasurer’s Report and the Investment Activity Report for August 2021.

• City Treasurer Memo & Investment Activity 20201 August.pdf (0.04 MB)
• City Treas Report 2021 August.pdf (0.18 MB)
• August Investment Balances .pdf (0.01 MB)
• Investment Balances (historical) August 2021.pdf (0.02 MB)

• 4.Consider a motion to approve the write off of September uncollectible accounts in the amount of $11,277.72.

• Uncollectible write off - September 2021.pdf (0.04 MB)
• Uncollectible write-offs Commission write-off approval.pdf (0.04 MB)

• 5.Consider a motion to confirm filling the Accounting Technician-Payroll/Benefits position with the preferred applicant, Ms. Jean Key.

• 2021-0915 CONSENT-Accounting Technician-Payroll Benefit confirmation.pdf (0.04 MB)

• 6.Consider a motion to confirm filling the Purchasing Clerk position with the preferred applicant, Mr. Gary Stoltz.

• 2021-0915 CONSENT-Purchasing Clerk confirmation.pdf (0.04 MB)

• 7.Consider a motion to declare a vacancy exists for a Customer Service Representative position, and authorize the internal posting and external advertising, if needed.

• 2021-0915 ADMIN-CSR vacancy.pdf (0.04 MB)
• Notice of Vacancy CSR 20210916.pdf (0.02 MB)
• 2020-10 BUS SVC Customer Service Representative Approved 20201013.pdf (0.05 MB)

• 8.Consider a motion to ratify the procurement contract with Ferguson for a Rigid Pipe Threader for $4,303.64.  

• 2021-0915 CONSENT -W-WW Rigid Pipe Threader purchase.pdf (0.04 MB)
• GRPUC Contract_Pipe Threading Machine Sept 2021.pdf (0.28 MB)

• 9.Consider a motion to ratify the procurement contract with Custom Conveyor for one section 20 inch by 17.08 ft screw conveyor for $21,980

• 2021-1012 CONSENT -W-WW Custom Conveyor.pdf (0.04 MB)

• 10.Consider a motion to ratify the procurement contract with Quality Flow Systems for a 5 Hp KSB pump for $6,880.00.

• 2021-0915 CONSENT -W-WW Quality Flow Pump.pdf (0.04 MB)
• 2021-0915 Procurement Contract with Quality Flow Systems for Lift Station 4 Pump signed.pdf (3.09 MB)

• 11.Consider a motion to ratify the professional services contract with Brown and Caldwell for $20,000.00 (not to exceed).

• 2021-0915 CONSENT -W-WW Brown and Caldwell Landfill.pdf (0.04 MB)
• Scenario Planning Services Agreement GRPUC and BC.pdf (0.67 MB)

SETTING OF REGULAR AGENDA: This is an opportunity to approve the regular agenda as presented, or add/delete an agenda item by a majority vote of the Commission members present.

ADMINISTRATION DEPT:

• 12.Review Administration Department Report.

• 2021-0915 Administrative Report.pdf (0.10 MB)

BUSINESS SERVICES DEPARTMENT:

• 13.Review the September 2021 Business Services Department Report.

• Business Services Department Report Memo-September 2021.pdf (0.04 MB)
• Business Services Department Monthly Report - September.pdf (0.05 MB)
• Monthly Revenue Report 2021. August.pdf (0.18 MB)
• Effective Electric Rate August 2021.pdf (0.40 MB)
• MP Electric Service billing summary-August 2021.pdf (0.12 MB)
• MP Monthly Historical Billing-August 2021.pdf (0.06 MB)

• 14.Consider a motion to adopt resolution 09-15-21-9 authorizing the Grand Rapids Public Utilities membership in the 4M Fund.

• 4M Fund - LMC Memo.pdf (0.04 MB)
• 4M Authorizing Resolution - GRPU.pdf (0.02 MB)
• 4M Fund - Declaration of Trust.pdf (1.90 MB)

ELECTRIC DEPARTMENT:

• 15.Review Electric Department Report.

• 2021-0915 ELEC-September Electric Department Report.pdf (1.08 MB)

WATER AND WASTEWATER DEPARTMENT:

• 16.Review the Water-Wastewater Department Report.

• Water & Wastewater September 2021.pdf (0.60 MB)

SAFETY:

• 17.Review Safety Report.

• 2021-0915 Safety Report.pdf (0.10 MB)

ADJOURNMENT:

The next Special meeting/Work Session is scheduled for Tuesday, September 28, 2021 at 8:00 AM in the conference room of the Public Works/Public Utilities Service Center at 500 SE 4th Street.

The October Regular Commission Meeting has been rescheduled to Tuesday, October 12, 2021 at 4:00 PM in the conference room of the Public Works/Public Utilities Service Center at 500 SE 4th Street.

The GRPUC has adopted a Meeting Protocol Policy, which informs attendees of the GRPUC’S desire to conduct meetings in an orderly manner which welcomes all civil input from interested parties.  If you are unaware of the policy, please contact our office at 218-326-7024 ext. 1 and we will provide you with a copy of the policy.