City Council Meeting Tuesday, October 11, 2022 04:30 PM City Hall - Briefing Room

The meeting will be held at City Hall, 300 W. Main St, Grand Prairie, Texas, and the Mayor or presiding member will be physically present. Council members may be participating remotely via video conference.

CALL TO ORDER

STAFF PRESENTATIONS

• 1.Grand Prairie Equine Center

• CC - GP Equine Center.pdf (0.15 MB)

• 2.Grand Prairie Unity Coalition: Volunteer Fair and Senior Job Fair

• CC - GP Unity Coalition.pdf (0.15 MB)

• 3.Via Update Presentation

• Via Update.pdf (0.15 MB)

AGENDA REVIEW

EXECUTIVE SESSION

The City Council may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following:

(1)        Section 551.071 “Consultation with Attorney” - Zoning and Development of PD-130 and 5000 Martin Barnes Road
(2)        Section 551.072 “Deliberation Regarding Real Property” 
(3)        Section 551.074 “Personnel Matters”
(4)        Section 551.087 “Deliberations Regarding Economic Development Negotiations.” 

City Council also reserves the right to discuss any agenda item in closed session when authorized by the above referenced provisions.  Any final action will be taken during open session.

RECESS MEETING

6:30 PM Council Chambers

RECONVENE MEETING

Invocation led by Reverend Tina Wallace of Greater Allen Temple AME Church.

Pledge of Allegiance to the US Flag and Texas Flag led by Council Member Headen.

PRESENTATIONS

• 4.North Texas Community Cleanup Challenge Award Presentation

• City Council Communication - NCTCOG Cleanup Challenge Award Presentation 20221011.pdf (0.15 MB)

• 5.Presentation of the Carnegie Medal for acts of extraordinary heroism to Assistant Chief Anthony Hogan for his life-saving action while off-duty during a violent automobile crash on August 12, 2020

• Presentation - Carnegie Medal Award.pdf (0.15 MB)

CONSENT AGENDA

The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card.

• 6.Minutes of the August 17, 2022, Special City Council Meeting and September 20, 2022, City Council Meeting

• CC - Minutes.pdf (0.15 MB)
• 08-17-2022 Special City Council Meeting Minutes.pdf (0.16 MB)
• 09-20-2022 Council Meeting Minutes.pdf (0.17 MB)

• 7.Authorize the City Manager to enter into a contract between the city and the Grand Prairie Arts Council for promotion and facilitation of arts in the community from Oct. 1, 2022, through Sept. 30, 2023, not to exceed $75,000 from the 2022-2023 Hotel Motel Fund as approved in the budget

• CCC 2022-2023 Arts Council.pdf (0.15 MB)

• 8.Contract with Crowdriff, a visual influence platform, in the amount of $12,000 per year to allow city access to photos people upload to social media featuring Grand Prairie. This contract is renewable annually; Authorize the City Manager to execute up to five renewal options with aggregate price fluctuations up to $3,000 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms (Reviewed by the Finance and Government Committee on 10/03/2022)

• CCC Crowdriff 2022.pdf (0.15 MB)

• 9.Authorize the City Manager to execute an Interlocal Agreement with the City of Fort Worth to transfer grant funded equipment, 3D Focus Laser Scanner, to the City of Fort Worth on the condition that the City of Fort Worth comply with the laws, rules, and regulations of the grant, including compliance with all state and federal grant eligibility requirements

• Council Item (Fort Worth).pdf (0.14 MB)

• 10.Authorize the City Manager to Execute an Interlocal Agreement with the City of Irving to transfer grant funded equipment, Smith Detection Gas ID, to the City of Irving on the condition that the City of Irving comply with the laws, rules, and regulations of the grant, including compliance with all state and federal grant eligibility requirements

• Council Item (Irving).pdf (0.14 MB)

• 11.Purchase and prepayment of one fire engine from Siddons Martin of Denton, TX, using the Buy Board cooperative agreement 651-21 of a total cost of $899,428.00. Two discounts are included in this total price for chassis prepayment of $11,914.00 and full pay discount of $24,944.00

• Fire Engine 4 purchase 10-22 CC.pdf (0.15 MB)
• Engine 4.pdf (0.67 MB)
• Engine 4 details.pdf (0.95 MB)

• 12.Purchase a wildland type 34 truck from Siddons-Martins out of Denton, TX for the price of $445,362 using the HGAC cooperative agreement (FS12-19) to include purchase and training on the truck

• Fire Type 34 wildland truck Oct 22.pdf (0.15 MB)
• Proposal BME Model 34 9-27-22.pdf (0.16 MB)

• 13.Reject all Bids for construction services for the Lynn Creek Pavilion

• 2022-10-03 Lynn Creek Pavilion Rejection of Proposals.pdf (0.15 MB)
• 22098 - CC EXHIBIT - Lynn Creek Pavilion.pdf (0.04 MB)

• 14.Annual Contract for Armored Car Services from Loomis Armored US, LLC (up to $88,713.75 annually).  This contract will be for five years with the option to renew annually, initial five-year commitment will be $443,568.75; Authorize the City Manager to execute the renewal options with aggregate price fluctuations up to $22,178.44 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms (Reviewed by the Finance & Government Committee on 10/03/2022)

• 23009 - Armored Car Servcies(1).pdf (0.15 MB)
• 23009 - CC EXHIBIT.pdf (0.05 MB)

• 15.Annual contract for temporary employment services from Results Staffing, Inc. at an estimated annual amount of $55,000. The agreement is for an initial one year with the option to renew for three additional one-year periods totaling $220,000 if all extensions are exercised; Authorize the City Manager to execute the renewal options with aggregate price fluctuations up to $13,750 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms (Reviewed by the Finance and Government Committee on 10/03/2022)

• Agenda - Result Staffing - SW.pdf (0.15 MB)

• 16.Five-year contract with the Standard Insurance Company for Basic Life Insurance and Long-Term Disability Insurance with a three-year guarantee and rate cap for years four and five and Supplemental Employee, Dependent Life Insurance, and Accidental Death & Dismemberment Insurance with a five-year rate guarantee (Reviewed by the Finance and Government Committee on 10/03/2022)

• CCC - Life ADD and LTD CC Standard Insurance.pdf (0.16 MB)
• CCC Exhibit A-Life and LTD Cost Analysis for 2023.pdf (0.13 MB)
• CCC Exhibit B-Finalist Scoresheet and Benefit Comparison.pdf (0.38 MB)

• 17.Annual Contract for Pre-Employment Emotional Intelligence Assessments Services from Zerorisk HR, LLC ($18,130 annually). The contract will be for one-year with the option to renew for up to nine additional one-year periods totaling an estimated $181,300 if all extensions are exercised. The City Manager may authorize renewal options with aggregate price fluctuations up to $4,532.50 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms (Reviewed by the Finance and Government Committee on 10/03/2022)

• 22088 CC Pre-Employment Intelligence Assessments ZeroRisk.pdf (0.15 MB)
• 22088 Pre-Employment Intelligence Assessment Evaluation Bid Tab.pdf (0.04 MB)

• 18.License Agreement with CHI LTH GP, LLC for a Force Main Installation in Hunter Ferrell Right-of-Way for approximately 1,975-feet for $600

• Hunter Ferrell License Agreement.pdf (0.15 MB)
• EXHIBIT A AERIAL HUNTER FERRELL FORCE MAIN.pdf (1.69 MB)

• 19.Annual Agreement for rebar and concrete supplies from FABco, LLC. (up to $61,788.80 annually). This agreement will be for one year with the option to renew for 4 additional one-year periods totaling $308,944.00 if all extensions were exercised (Reviewed by the Finance and Government Committee on 10/03/2022)

• Annual Agreement - Rebar & Concrete Supplies.pdf (0.15 MB)
• 22124 - CC EXHIBIT, Rebar & Concrete Supplies.pdf (0.08 MB)

• 20.Change Order in the amount of $40,000 to add additional appraisal and court testimony services with Pyles & Whatley Corporation for City projects. Current contract limit is $40,000 per year with option to renew for up to four additional one-year periods, not to exceed $200,000. Requesting increase to $80,000 per year with option to renew for four additional one-years periods with a maximum of $400,000 cumulatively (Reviewed by the Finance and Government Committee on 10/03/2022)

• Pyles & Whatley Contract Increase Communication 10.3.22.pdf (0.15 MB)

• 21.Annual Contract for masonry mailbox repairs from Tillema & Sons (up to $50,000.00 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $250,000.00 if all extensions are exercised (Reviewed by the Finance & Government Committee on 10/03/2022)

• Agenda - Masonry Mailbox - Water Utilities.pdf (0.15 MB)
• 22135 Massonry Mailbox - Tabulation Exhibit Attachment.pdf (0.14 MB)

• 22.Annual Contract for installation, disassemble, and monthly maintenance of Christmas decorations including a City-provided 34’ Everest Tower LED Tree and associated lights and decorations from DFW Holiday Kings (up to $142,698.00 annually).  This contract will be for one year with the option to renew for four additional one-year periods totaling $713,490.00 if all extensions are exercised; Authorize the City Manager to execute the renewal options with aggregate price fluctuations up to 35,674.50 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms (Reviewed by the Finance & Government on 10/03/2022)

• 22142 Christmas Decor.pdf (0.15 MB)
• 22142 - CC EXHIBIT.pdf (0.09 MB)

• 23.Annual Contract for chlorine & cylinders from DPC Industries, Inc. (up to $200,000.00 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $1,000,000.00 if all extensions are exercised (Reviewed by the Finance & Government Committee on 10/03/2022)

• Agenda - Chlorine & Cylinders.pdf (0.15 MB)
• 22128 Chlorine & Cylinders - Tabulation Exhibit Attachment.pdf (0.17 MB)

• 24.Purchase of 401 Wilmington Court from Pamela Carroll for the appraised value ($340,000) plus closing costs per the Creek Erosion Policy (Reviewed by the Finance and Government Committee on 10/03/2022)

• Creek Erosion Buyout.pdf (0.15 MB)
• EXHIBIT A SALES AGREEMENT 401 WILMINGTON COURT.pdf (0.14 MB)
• EXHIBIT B AERIAL 401 WILMINGTON COURT.pdf (1.89 MB)

• 25.Construction contract with Florida Traffic Control Devices to furnish all labor, materials, and equipment required to construct three overhead Changeable Message Signs (CMS) on Belt Line Road, Lone Star Parkway, and Lake Ridge Parkway in the amount of $568,067.72 (Reviewed by the Finance and Government Committee on 10/03/2022)

• Changeable Message Signs (CMS) (2).pdf (0.15 MB)
• 22118 - CC EXHIBIT, Changeable Message Signs.pdf (0.06 MB)

• 26.Purchase of Caterpillar Model-C15 PGAM Generator from Holt Cat Ltd., through a national inter-local agreement with Sourcewell, for use at Dorchester Levee Pump Station as auxiliary power in the total amount of $793,674.83 (Reviewed by the Finance and Government Committee on 10/03/2022)

• Holt Cat Ltd., - Purchase of Emergency Generator for Dorchester Levee - F&G.pdf (0.15 MB)

• 27.Purchase of four (4) Caterpillar Generators from Holt Cat Ltd., through cooperative agreement with Sourcewell, for use at various Water sites as auxiliary power in the total amount of $198,080.16 (Reviewed by the Finance and Government Committee on 10/03/2022)

• Holt Cat Generators for various sites - F&G.pdf (0.15 MB)
• Holt GP Water Utility Terminal Storage SOURCEWELL 8.4.22.pdf (0.24 MB)
• Holt GP Water Utility Traders SOURCEWELL 8.4.22.pdf (0.23 MB)
• Holt GP Water Utility Peninsula SOURCEWELL 8.4.22.pdf (0.23 MB)
• Holt GP Water Utility 109th St Tower SOURCEWELL 8.4.22.pdf (0.23 MB)

• 28.Resolution authorizing the City Manager to enter into a Data Use Agreement with the Arizona Board of Regents for Arizona State University (Reviewed by the Public Safety, Health, and Environment Committee on 09/12/2022)

• ASU CC.pdf (0.15 MB)

• 29.Resolution authorizing the City Manager to enter into a Master Memorandum of Understanding / Interlocal Agreement (MOU/ILA) with the Department of Public Safety of the State of Texas (DPS) for access to the State’s Multimodal Biometric Identification System (MBIS) (Reviewed by the Public Safety, Health, and Environment Committee on 09/12/2022)

• DPS MOU LIVESCAN CC.pdf (0.15 MB)

• 30.Resolution authorizing the City Manager to appoint City personnel to be Texas Emergency Management Assistance Teams (TEMAT) program members and execute Memorandums of Understanding (MOU) with said appointees, the Texas Division of Emergency Management (TDEM), Texas A&M Extension Service (TEEX), and Texas A&M Forest Service (TFS), as appropriate, for participation in TEMAT programs

• Resolution DRTF membership (002).pdf (0.15 MB)

• 31.A resolution declaring expectation to reimburse expenditures for fire equipment purchases with proceeds of future debt

• ITEM-Res- Fire Equipment Reimburse.pdf (0.15 MB)

• 32.Purchase three Type I ambulances from Frazer Ltd. using HGAC cooperative agreement at a total cost of  $825,308.15

• Oct 22 ambulances item.pdf (0.15 MB)
• Q3261-1 Grand Prarie Est 919.pdf (1.31 MB)

• 33.Resolution requesting for reimbursement from Tarrant County, Texas in the amount of $1,501,643 from the completed reconstruction for the widening of Ragland Road from State Highway 360 to the Lloyd Park entrance

• Reimbursement for Widening of Ragland Road.pdf (0.15 MB)
• RRW-Funding-ILA-FINAL-050520.pdf (0.27 MB)

• 34.A Resolution finding that Oncor Electric Delivery Company, LLC’s application to change rates within the City should be denied

• Resolution - Oncor Denial 2022.pdf (0.15 MB)

• 35.Ordinance Amending Chapter 29 “Code Compliance” Article V “General Nuisances” to  amend the procedures related to nuisance determinations, abatements, and appeals (Reviewed by the Public Safety, Health, and Environment Committee on 09/12/2022)

• Nuisance Ordinance CC.pdf (0.15 MB)
• 11294 Amending Code of Ordinances, Chapter 29, “General Nuisances” 10-11-2022.pdf (0.06 MB)

• 36.Ordinance appropriating $215,000 in funding in the Capital Improvement Projects Budget; authorizing the City Manager to enter into an interlocal agreement with Dallas County for aerial spraying for mosquitoes for a one-year term; and providing for the ability to reimburse the expenditure with future debt (Reviewed by the Finance and Government Committee on 10/03/2022)

• 2023 Aerial Spraying Ordinance 2.pdf (0.15 MB)

• 37.Ordinance amending the FY2023 unobligated Street Capital Projects Fund to allocate $160,000 to the FY2023 Traffic Signal Improvement Project for unexpected failure of traffic light detection equipment and approving the purchase of equipment from Consolidated Traffic Controls for $159,570.00 plus applicable shipping costs (Reviewed by the Finance and Government Committee on 10/03/2022)

• Signal Detection Equipment transfer.pdf (0.15 MB)
• Signal Detection Ordinance.pdf (0.02 MB)
• BG0181 Flir Detection Systems 8 intersections.pdf (0.24 MB)

• 38.Ordinance amending the FY2023 unobligated Water and Wastewater Funds to allocate to the Parker Road Project Awarding Construction Contract to SYB Construction Co Inc for Parker Road Water & Wastewater Replacement Improvements. Budget allowance of $447,350.50 for the Parker Road Project includes a $396,410.50 construction contract, a contract contingency of 5% equaling $19,820, materials testing with Kleinfelder in the amount of $11,299 and in-house labor distribution in the amount of $19,821

  (Reviewed by the Finance and Government Committee on 10/03/2022)

• Parker Rd Communication.pdf (0.15 MB)
• Parker Road Water & Wastewater Ordinance.pdf (0.02 MB)
• Parker-Rd-W-WW-Recommendation-of-Award.pdf (0.13 MB)
• Parker-Road-W-WW-Bid-Tabulation.pdf (0.11 MB)

• 39.Ordinance amending the FY2022/2023 Capital Improvement Budget; Contract with Fast General Contracting LLC of North Richland Hills, Texas, for construction of the EPIC Central Maintenance Building located at 2950 Fall Drive, in the amount of $1,066,000, plus a contingency amount of $53,300 for a total of $1,119,300

  Reviewed by the Finance and Government Committee on 10/03/2022

• 2022-10-11 Ordinance EpicCentral Maintenance Building.pdf (0.15 MB)
• 22114 - CC EXHIBIT.pdf (0.05 MB)

ITEMS FOR INDIVIDUAL CONSIDERATION

• 40.A resolution of the City of Grand Prairie, Texas approving and authorizing publication of notice of intention to issue Combination Tax and Revenue Certificates of Obligation, Series 2022a (Plan of finance reviewed by the Finance and Government Committee on 10/3/2022)

• ITEM-2022a Notice of Intent.pdf (0.15 MB)
• GRAND PRAIRIE CO 2022A - Intent Res.pdf (0.15 MB)

• 41.An Ordinance authorizing the issuance of City of Grand Prairie, Texas, General Obligation Bonds, Taxable Series 2022; levying a continuing direct annual ad valorem tax for the payment of such Bonds; and resolving other matters which are necessary to effectuate such issuance; including the delegation of matters relating to the sale and issuance of such Bonds to an authorized City official within certain specified parameters (Plan of finance reviewed by the Finance and Government Committee on 10/3/2022)

• ITEM-2022 GO Bonds.pdf (0.15 MB)
• GRAND PRAIRIE GO TAXABLE 2022 - Ordinance.pdf (0.10 MB)

• 42.An Ordinance by the City Council of the City of Grand Prairie, Texas authorizing the issuance of “City of Grand Prairie, Texas, Water and Wastewater System Revenue Bonds, New Series 2022”; pledging the net revenues of the City’s combined water and wastewater system to the payment of the principal of and interest on such Bonds; specifying the terms and conditions of such Bonds; resolving other matters incident and related to the issuance, payment, security, sale, and delivery of such Bonds, establishing procedures for the sale and delivery of such Bonds; and delegating matters relating to the sale and issuance of such Bonds to an authorized City official; and providing an effective date (Plan of finance reviewed by the Finance and Government Committee on 10/3/2022)

• ITEM-2022 WWW Bonds.pdf (0.15 MB)
• GRAND PRAIRIE W&S REV 2022 - Ordinance (parameters).pdf (0.10 MB)
• Grand Prairie CO S22A, GO Bonds S22 and W&WW S22 Timeframe v1.pdf (0.20 MB)

PLANNING AND ZONING ITEMS TO BE TABLED

• 43.CPA-22-07-0008 - Comprehensive Plan Amendment - Ascend at Forum (City Council District 2). Comprehensive Plan Amendment to change the Future Land Use Map from Mixed Residential to High Density Residential and Medium Density Residential on 24.776 acres. Multiple parcels located within the Charles D. Ball Survey, Abstracts 197 and 1699, City of Grand Prairie, Tarrant and Dallas Counties, Texas, zoned Planned Development (PD-265A) for Single Family, Multi-Family, and General Retail Uses, within the I-20 Corridor Overlay District with an approximate address of 2300 S Forum Dr

• 2022-10-11 CC CPA-22-07-0008 Ascend at Forum.pdf (0.15 MB)

• 44.ZON-22-05-0015 – Ascend at Forum (City Council District 2). Zoning Change from PD-265A for Single Family, Multi-Family, and General Retail Uses to a Planned Development District for Single Family Zero Lot Line, Single Family Townhome, and Multi-Family and a Concept Plan depicting 512 units on 65.672 acres. Multiple parcels located within the Charles D. Ball Survey, Abstracts 197 and 1699, City of Grand Prairie, Tarrant and Dallas Counties, Texas, zoned Planned Development (PD-265A) for Single Family, Multi-Family, and General Retail Uses, within the I-20 Corridor Overlay District with an approximate address of 2300 S Forum Dr

• 2022-10-11 CC ZON-22-05-0015 Ascend at Forum 2300S Forum.pdf (0.15 MB)

PLANNING AND ZONING FOR INDIVIDUAL CONSIDERATION

• 45.STP-22-08-0038 - Site Plan – First Baptist Church at 950 Mayfield (City Council District 2). Site Plan for Family Life Center on 19.30 acres. Lot 1R, Block 1, First Baptist Church of Grand Prairie Addition, City of Grand Prairie, Dallas County, Texas, zoned PD- 91, within the SH-161 and I-20 Corridor Overlay Districts, and addressed as 950 Mayfield Road (On September 12, 2022, the Planning and Zoning Commission recommended approval by a vote of 8-0)

• 2022-10-11 CC STP-22-08-0038 FBC 950 Mayfiled Dr_FINAL.pdf (0.15 MB)
• Exhibit A - Location Map.pdf (2.84 MB)
• Exhibit B - Site Plan.pdf (0.96 MB)
• Exhibit C - Landscape Plan.pdf (1.08 MB)
• Exhibit D - Elevations.pdf (0.48 MB)
• Exhibit E - Renderings.pdf (0.22 MB)

PUBLIC HEARING ZONING APPLICATIONS

• 46.SUP-22-06-0024 - Specific Use Permit/Site Plan - Victron Convenience and Gas (City Council District 4). Specific Use Permit and Site Plan for a Convenience Store with Gas Sales, Carwash, and Drive Through Restaurant on 4.528 acres. Tract 5B2 and 6C2 of the Jerome C Survey, Abstract 972, City of Grand Prairie, Tarrant County, Texas, zoned PD-255A, within the SH 360 Corridor Overlay District, and located at the NE corner of Lynn Creek/Mildred Walker Pkwy and SH-360 (On September 26, 2022, the Planning and Zoning Commission recommended approval by a vote of 9-0)

• 2022-10-11 CC SUP-22-06-00024 - C Store_QSR_Car Wash_FINAL.pdf (0.17 MB)
• Exhibit A - Property Description.pdf (2.81 MB)
• Exhibit B - Site Plan.pdf (0.79 MB)
• Exhibit C - Building Elevations.pdf (9.45 MB)
• Exhibit D - Appendix F Checklist.pdf (0.25 MB)

• 47.ZON-22-08-0020 - Zoning Change – Zoning Change – SF-4 to SF-6 at 1901 Varsity Drive (City Council District 3). Zoning Change from Single Family-Four to Single Family-Six Residential District on 0.69 acres. Legally described as a portion of Lot 5, Block A, Lakeland Heights Addition, City of Grand Prairie, Dallas County, Texas, zoned Single Family-Four District, and addressed as 1901 Varsity Drive (On September 26, 2022, the Planning and Zoning Commission’s motion to approve failed by a vote of 3-6, resulting in a denial of the request)

• 2022-10-11 CC ZON-22-08-0020 1901 Varsity.pdf (0.16 MB)
• Exhibit A - Location Map.pdf (0.50 MB)
• Exhibit B - Boundary Description.pdf (0.55 MB)
• Exhibit C - Concept Plan.pdf (0.60 MB)
• Exhibit D - Concept Elevations.pdf (0.24 MB)
• Exhibit E - Lot Area Comparison.pdf (1.14 MB)
• Attachment i - Letters of Opposition.pdf (0.69 MB)

CITIZEN COMMENTS

Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card.

ADJOURNMENT

For those who wish to submit a presentation to the City Council for consideration, please submit those to GPCitySecretary@gptx.org no later than 3:00 p.m. on the day of the meeting, or you may bring paper copies of your presentation and submit along with your completed speaker card to the clerk's desk at the time of your arrival. 

Certification

In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the City Council meeting agenda was prepared and posted October 7, 2022.