City Council Regular Meeting Thursday, September 18, 2025 at 06:30 PM Public Safety Training Room, Police Station, 7286 Dietz Elkhorn, Fair Oaks Ranch

OPEN MEETING

• 1.Roll Call - Declaration of a Quorum

• 2.Pledge of Allegiance

CITIZENS and GUEST FORUM

To address the Council, please sign the Attendance Roster located on the table at the entrance in the foyer of the Public Safety Training Room. In accordance with the Open Meetings Act, Council may not discuss or take action on any item which has not been posted on the agenda. Speakers shall limit their comments to five (5) minutes each

• 3.Citizens to be heard

PRESENTATION

• 4.Human Resources Professionals Day Proclamation

  Gregory C. Maxton, Mayor

• HR Professionals Day 2025.pdf (0.02 MB)

CONVENE INTO EXECUTIVE SESSION

Pursuant to Section 551.101 of the Open Meetings Act, Texas Gov't Code, a quorum of the governing body hereby convenes into closed session:

Sec. 551.074 (Personnel Matters)

• 5.To conduct interviews, individually, of applicants and deliberate regarding the candidates interviewed vacancies on various boards, commissions, and committees for the City of Fair Oaks Ranch

  1. Board of Appeals

  2. Capital Improvement Advisory Committee

  3. Municipal Development District Board of Directors

  4. Planning and Zoning Commission

  5. Transportation Safety Advisory Committee

  6. Zoning Board of Adjustment

RECONVENE INTO OPEN SESSION

Discussion and possible action on items discussed in Executive Session.

CONSENT AGENDA

All of the following items are considered to be routine by the City Council, there will be no separate discussion on these items and will be enacted with one motion. Items may be removed by any Council Member by making such request prior to a motion and vote

• 6.Approval of the September 4, 2025 Special City Council meeting minutes

  Christina Picioccio, TRMC, City Secretary

• 2025-09-04 CC MINTUES SP-INTERVIEWS.pdf (0.05 MB)

• 7.Approval of the September 4, 2025 Regular City Council meeting minutes

  Christina Picioccio, TRMC, City Secretary

• 2025-09-04 CC MINUTES REG.pdf (0.06 MB)

• 8.Approval of a  resolution authorizing the placement of radar feedback signs at various  locations throughout the City; and providing for an effective date 

  Grant Watanabe,  P.E., Director of Public Works and Engineering Services

• Cover Page - Radar Feedback Sign Placement.pdf (0.07 MB)
• Resolution - Radar Feedback Sign Placement.pdf (0.03 MB)
• Exhibit A - Radar Feedback Sign Locations.pdf (0.15 MB)

• 9.Approving a resolution authorizing the City Manager to execute an Interlocal Agreement and all applicable documents for the use of an animal control facility between the City of Fair Oaks Ranch and the City of Boerne, and to expend funds as established in the agreement

  Todd Smith, Chief of Police

• 25-26 Animal Services Interlocal Cover.pdf (0.07 MB)
• Resolution Animal Services Interlocal Agreement 2025 jw.pdf (0.03 MB)
• Contract Animal Services Interlocal 2025 2026.pdf (0.03 MB)

• 10.Approval of a resolution authorizing the execution of an agreement with the Lower Colorado River Authority for radio services and equipment

  Clayton Hoelscher, Procurement Manager

• Consideration Page - LCRA agreement.pdf (0.07 MB)
• Resolution - LCRA Interlocal.pdf (0.03 MB)
• Exhibit A.pdf (0.14 MB)

• 11.Approval of a  resolution authorizing the execution of an agreement with Patti Engineering,  Inc. for Supervisory Control and Data Acquisition (SCADA) support services, expenditure of the required funds, and execution of all applicable documents by the City Manager

  Clayton Hoelscher, Procurement Manager

• Consideration - On-Call SCADA.pdf (0.07 MB)
• Resolution - SCADA Support - approved by attorney.pdf (0.03 MB)
• Exhibit A.pdf (0.65 MB)

• 12.Approval of a resolution authorizing participation in a national opioid settlement

  Summer Fleming, CGFO, Director of Finance

• Consent Item Opioid.pdf (0.07 MB)
• Opioid Resolution (Secondary Manufacturers Settlements).pdf (0.03 MB)
• Exhibit A.pdf (0.63 MB)

• 13.Approval of Council Member Stroup’s absence from the September 18, 2025 Regular City Council meeting

  Emily Stroup, Council Member Place 1

• Consid. Pg- Council Member Stroup Absence.pdf (0.07 MB)

CONSIDERATION/DISCUSSION ITEMS

• 14.Consideration and possible action approving the second reading of an ordinance adopting the City budget for fiscal year beginning October 1, 2025, and ending September 30, 2026

  Summer Fleming, CGFO, Director of Finance

• Consid Pg Budget Ordinance.pdf (0.07 MB)
• Budget Ord - 2025-xx av.pdf (0.04 MB)
• Exhibit A - Consolidated FY 2025-26 Budget.pdf (1.51 MB)

• 15.Consideration and possible action approving the second reading of an ordinance levying a property tax rate of 28.53 cents per $100 taxable valuation on property in the City of Fair Oaks Ranch for tax year 2025; determining due and delinquent dates; and providing an effective date

  Summer Fleming, CGFO, Director of Finance

• Consid Pg Tax Rate Ordinance.pdf (0.07 MB)
• Tax Rate Ord - 2025-xx.pdf (0.03 MB)

• 16.Consideration and possible action approving a resolution ratifying the recently adopted budget for FY 2025-26 that contains a property tax rate that raises more total property taxes than the previous year

  Summer Fleming, CGFO, Director of Finance 

• Consid Pg. Tax Ratification 25-26.pdf (0.07 MB)
• Res Ratifying Tax Increase 25-26.pdf (0.03 MB)

• 17.Consideration and possible action approving a resolution authorizing the use of electronic bidding in accordance with the Texas Local Government Code

  Clayton Hoelscher, Procurement Manager

• Consideration - Electronic Bidding.pdf (0.07 MB)
• Resolution - authorizing electronic bids - updated.pdf (0.03 MB)
• E-bidding Presentation.pdf (0.28 MB)

• 18.Consideration and  possible action approving a resolution repealing Resolutions 2024-60, 2024-61 and  2025-22, rescinding approval of the Utility Services Agreement between the  City of Fair Oaks Ranch, Texas and AD Acquisitions, LLC regarding water and  wastewater services for a 80.69-acre parcel of land at 29850 Ralph Fair Road,  a portion of the Corley Tract, authorizing the City Manager to proceed with  the Dietz Elkhorn (East) Reconstruction Project, and providing for an  effective date

  Grant Watanabe,  P.E., Director of Public Works and Engineering Services

• Consideration Page - Rescind Approval of Utility Service Agreement.pdf (0.08 MB)
• Resolution - Rescind Approval of Utility Service Agreement.pdf (0.04 MB)
• Exhibit A - Res 2024-60 Corley Tract Water CCN Incorporation (corrected).pdf (1.17 MB)
• Exhibit B - Res 2024-61 Corley Tract Wastewater CCN Incorporation.pdf (1.20 MB)
• Exhibit C - Res 2025-22 AD Aquisitions - Utility Service Agreement.pdf (9.39 MB)

• 19.Consideration and possible action approving a resolution to appoint a member to fill a place on the City of Fair Oaks Ranch Building Codes Board of Appeals

  Christina Picioccio, TRMC, City Secretary

• Consid Pg-BOA Appointment Res 2025.pdf (0.07 MB)
• Resolution- BOA Appointment - 2025.pdf (0.03 MB)

• 20.Consideration and possible action approving a resolution to appoint members to fill places on the City of Fair Oaks Ranch Capital Improvement Advisory Committee

  Christina Picioccio, TRMC, City Secretary

• Consid Pg - CIAC Appointments 2025 Short Version.pdf (0.07 MB)
• CIAC Appointment Res 2025.pdf (0.03 MB)

• 21.Consideration and possible action approving a resolution to appoint members to fill places on the City of Fair Oaks Ranch Municipal Development District Board of Directors

  Christina Picioccio, TRMC, City Secretary

• Consid Pg-MDD Appointment 2025 Short Version.pdf (0.07 MB)
• MDD Appointments Res 2025.pdf (0.02 MB)

• 22.Consideration and possible action approving a resolution to appoint a member to fill Place 6 on the City of Fair Oaks Ranch Planning and Zoning Commission

  Christina Picioccio, TRMC, City Secretary

• Consid Pg-PZ Appointment 2025 Short Version.pdf (0.07 MB)
• P&Z Appointments Res - 2025.pdf (0.02 MB)

• 23.Consideration and possible action approving a resolution to appoint members to fill places on the Transportation Safety Advisory Committee

  Christina Picioccio, TRMC, City Secretary 

• Consid Pg - TSAC Appointments 2025 Short Version.pdf (0.07 MB)
• TSAC Appointment Res - 2025.pdf (0.03 MB)

• 24.Consideration and possible action approving a resolution to appoint members to fill places on the Zoning Board of Adjustment

  Christina Picioccio, TRMC, City Secretary

• Consid Pg - ZBOA Appointments 2025 Short Version.pdf (0.07 MB)
• ZBOA Appointment Res - 2025.pdf (0.03 MB)

• 25.Consideration and possible action approving a resolution adopting the FY 2025-26 pay schedule for General Government and Public Safety employees

  Joanna Merrill, PSHRA-SCP, Director of Human Resources

• Consideration Pg. - Adopting FY 2025-26 Pay Schedule jw.pdf (0.07 MB)
• Resolution - Adopting FY 2025-26 Pay Schedule jw.pdf (0.03 MB)
• Exhibit A FY 2025-26 General Government and Public Safety Pay Schedule.pdf (0.11 MB)

REQUESTS AND ANNOUNCEMENTS

• 26.Announcements and reports by Mayor and Council Members

• 27.Announcements by the City Manager

• 28.Requests by Mayor and Council Members that items be placed on a future City Council agenda

CONVENE INTO EXECUTIVE SESSION

Pursuant to Section 551.101 of the Open Meetings Act, Texas Gov’t Code, a quorum of the governing
body hereby convenes into closed session:

Sec. 551.071 (Consultation with Attorney) the City Council will meet in private consultation with legal counsel to seek the advice of its attorneys about pending or contemplated litigation, a settlement offer, and/or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Government Code; to wit:

• 29.Discussion on legal requirements necessary to contract for Fire and Emergency Medical Services

Sec. 551.074 (Personnel Matters)

• 30.To perform the annual evaluation of the City Secretary

RECONVENE INTO OPEN SESSION

Discussion and possible action on items discussed in Executive Session.

ADJOURNMENT

_________________________________________________________________________________________________________________

Signature of Agenda Approval: s/Gregory C. Maxton                                                               

Gregory C. Maxton, Mayor 

I, Christina Picioccio, TRMC, City Secretary, certify that the above Notice of Meeting was posted on the outside bulletin board at the Fair Oaks Ranch City Hall, 7286 Dietz Elkhorn, Fair Oaks Ranch, Texas, and on the City’s website www.fairoaksranchtx.org, both places being convenient and readily accessible to the general public at all times

As per Texas Government Code 551.045, said Notice was posted by 6:30 PM, September 12, 2025 and remained so posted continuously for at least 72 hours before said meeting was convened. A quorum of various boards, committees, and commissions may attend the City Council meeting