City Council Regular Meeting Thursday, June 19, 2025 at 06:30 PM Public Safety Training Room, Police Station, 7286 Dietz Elkhorn, Fair Oaks Ranch

OPEN MEETING

• 1.Roll Call - Declaration of a Quorum

• 2.Pledge of Allegiance

CITIZENS and GUEST FORUM

To address the Council, please sign the Attendance Roster located on the table at the entrance in the foyer of the Public Safety Training Room. In accordance with the Open Meetings Act, Council may not discuss or take action on any item which has not been posted on the agenda. Speakers shall limit their comments to five (5) minutes each

• 3.Citizens to be heard

PRESENTATIONS

• 4.Recognition of Casey Parker, Multimedia and Communications Officer, for receiving the E-Newsletter Award of Excellence from the Texas Association of Municipal Information Officers

  Jim Williams, MBA, ICMA-CM, Assistant City Manager

CONSENT AGENDA

All of the following items are considered to be routine by the City Council, there will be no separate discussion on these items and will be enacted with one motion. Items may be removed by any Council Member by making such request prior to a motion and vote

• 5.Approval of the June 5, 2025 Regular City Council meeting minutes

  Christina Picioccio, TRMC, City Secretary

• 2025-06-05 CC MINUTES REG.pdf (0.06 MB)

• 6.Approval of a resolution authorizing the execution of an agreement with Pavement Restoration, Inc. for asphalt rejuvenator, expenditure of the required funds, and execution of all applicable documents by the City Manager

  Clayton Hoelscher, Procurement Manager

• Consideration Page - FY24-25 Rejuvenator.pdf (0.07 MB)
• Resolution - FY24-25 Rejuvenator.pdf (0.03 MB)
• Exhibit A.pdf (0.83 MB)
• Pavement Plan Map FY25.pdf (2.23 MB)

• 7.Approval of a resolution authorizing the execution of an agreement with JCM Commercial Services, LLC for sealcoating, expenditure of the required funds, and execution of all applicable documents by the City Manager

  Clayton Hoelscher, Procurement Manager

• Consideration Page - FY24-25 Sealcoating.pdf (0.07 MB)
• Resolution - FY24-25 Sealcoating.pdf (0.03 MB)
• Exhibit A.pdf (1.52 MB)
• Pavement Plan Map FY25.pdf (2.23 MB)

• 8.Approval of the second reading of an ordinance of the City Council of the City of Fair Oaks Ranch, Texas amending the Fair Oaks Ranch Code of Ordinances, Appendix A Fee Schedule, Article A2.000 Building Fees

  Scott Davis, Building Official

• CC Consent Item - Amending Building Code Fee Schedule.pdf (0.07 MB)
• Ordinance - Building Fees.pdf (0.04 MB)

PUBLIC HEARING

• 9.Public Hearing concerning the creation of the Post Oak Public Improvement District, pursuant to the provisions of Chapter 372 of the Texas Local Government Code

  A.  Mayor opens the public hearing

  B.  Report from the Administration

  C.  City Council receives public testimony for/against the proposed creation of the Post Oak Development Public Improvement District

  D.  The Mayor closes the public hearing

  E.  The City Council may discuss the proposed creation of the Post Oak Development Public Improvement District

  Jim Williams, MBA, ICMA-CM, Assistant City Manager

• Public Hearing Post Oak PID Cover Page.pdf (0.07 MB)
• Exhibit A - Post Oak PID Petition.pdf (15.90 MB)
• CC Public Hearing Staff Report - Post Oak PID.pdf (1.00 MB)

• 10.Public Hearing on the extension of the Fair Oaks Ranch city limits by annexation of a +/- 346 acre tract of land within Comal and Kendall County, Texas generally located south and west of Ammann Road and east of the Stone Creek Ranch subdivision

  A.  Mayor opens the public hearing

  B.  Report from the Administration

  C.  City Council receives public testimony for/against the proposed annexation of a +/- 346 acre tract of land within Comal and Kendall County, Texas generally located south and west of Ammann Road and east of the Stone Creek Ranch subdivision

  D.  The Mayor closes the public hearing

  E.  The City Council may discuss the proposed annexation of a +/- 346 acre tract of land within Comal and Kendall County, Texas generally located south and west of Ammann Road and east of the Stone Creek Ranch subdivision

  Carole Vanzant, CPM, Assistant City Manager

• ConsidPage-PH Annexation.pdf (0.07 MB)
• Presentation-PH Annexation.pdf (1.26 MB)

CONSIDERATION/DISCUSSION ITEMS

• 11.Consideration and possible action approving a resolution by the City Council of the City of Fair Oaks Ranch, Texas approving a Services Agreement for the provision of municipal services for a tract of property on Ammann Road; authorizing the City Manager to execute the Agreement; and providing for an effective date of the Agreement 

  Carole Vanzant, CPM, Assistant City Manager

• Consid Pg-Service Agreement.pdf (0.07 MB)
• Resolution-Service Agreement.pdf (0.04 MB)
• Service Plan Agreement.pdf (0.03 MB)
• Survey A.pdf (0.42 MB)
• Presentation.pdf (0.12 MB)

• 12.Consideration and possible   action approving the first reading of an ordinance of the City Council of the City of Fair Oaks Ranch,   Texas providing for the extension of the Fair Oaks Ranch city limits by the annexation of a +/- 346 acre tract of land within Comal and Kendall County, Texas generally located south and west of Ammann Road and east of the Stone Creek Ranch subdivision; and providing for an effective date

  Carole Vanzant, CPM, Assistant City Manager

• ConsidItem - Annexation.pdf (0.07 MB)
• ORDPostOakAnnexation.pdf (0.03 MB)
• OrdExhA-Surveya.pdf (0.42 MB)
• OrdExhA-Map.pdf (0.57 MB)
• ORDExhB-Resolution sh.pdf (0.04 MB)
• OrdExhB-Service Agreement.pdf (0.04 MB)
• OrdExhB-Surveya.pdf (0.28 MB)

• 13.Consideration and possible action approving a resolution of the City Council of the City of Fair Oaks Ranch, Texas authorizing and approving the submission of a grant application for the State and Local Cybersecurity Grant Program and authorizing the City Manager to execute all documents in connection therewith

  Brian LeJeune, IT Manager

• CC Consideration Item - State and Local Cybersecurity Grant av.pdf (0.07 MB)
• Resolution for State and Local Cybersecurity Grant Program.pdf (0.03 MB)

• 14.Consideration and possible action approving a resolution establishing a fire and Emergency Medical Services (EMS) committee to review and evaluate matters related to public safety services; and providing an effective date

  Gregory C. Maxton, Mayor
  Scott M. Huizenga, ICMA-CM, City Manager

• Consid - Fire EMS Subcommittee sh cp.pdf (0.07 MB)
• Res-Fire EMS Subcommittee sh cp.pdf (0.03 MB)

• 15.Consideration and possible action approving a resolution directing the City Manager to terminate a Chapter 377 Project Funding Agreement Economic Development Agreement between the City of Fair Oaks Ranch, Texas and the Fair Oaks Ranch Municipal Development District

  Scott M. Huizenga, ICMA-CM, City Manager

• Consid Pg Terminating Project Funding Agreement.pdf (0.07 MB)
• Resolution Terminating Project Funding Agreement Civic Center.pdf (0.03 MB)

WORKSHOP

• 16.FY 2025-26 General Fund Department Budget Workshop: Finance, City Secretary, Administration, Communications, Human Resources, Information Technology, and Non-departmental/shared

  Summer Fleming, CGFO, Director of Finance
  Christina Picioccio, TRMC, City Secretary
  Jim Williams, MBA, ICMA-CM, Assistant City Manager
  Joanna Merrill, PSHRA-SCP, Director of Human Resources & Communications
  Brian LeJeune, IT Manager

• Budget Workshop Cover Page.pdf (0.07 MB)
• 2025-26 Consolidation Reports.pdf (0.56 MB)
• General Fund Dept Budgets.pdf (0.96 MB)

REQUESTS AND ANNOUNCEMENTS

• 17.Announcements and reports by Mayor and Council Members

• 18.Announcements by the City Manager

• 19.Requests by Mayor and Council Members that items be placed on a future City Council agenda

ADJOURNMENT

_________________________________________________________________________________________________________________

Signature of Agenda Approval: s/Gregory C. Maxton                                                               

Gregory C. Maxton, Mayor 

I, Christina Picioccio, TRMC, City Secretary, certify that the above Notice of Meeting was posted on the outside bulletin board at the Fair Oaks Ranch City Hall, 7286 Dietz Elkhorn, Fair Oaks Ranch, Texas, and on the City’s website www.fairoaksranchtx.org, both places being convenient and readily accessible to the general public at all times

As per Texas Government Code 551.045, said Notice was posted by 6:30 PM, June 16, 2025 and remained so posted continuously for at least 72 hours before said meeting was convened. A quorum of various boards, committees, and commissions may attend the City Council meeting