City Council Regular Meeting Thursday, April 20, 2023 at 06:30 PM Public Safety Training Room, Police Station, 7286 Dietz Elkhorn, Fair Oaks Ranch

OPEN MEETING

• 1.Roll Call - Declaration of a Quorum

• 2.Pledge of Allegiance

CITIZENS and GUEST FORUM

To address the Council, please sign the Attendance Roster located on the table at the entrance in the foyer of the Public Safety Training Room. In accordance with the Open Meetings Act, Council may not discuss or take action on any item which has not been posted on the agenda. Speakers shall limit their comments to five (5) minutes each.

• 3.Citizens to be heard.

PRESENTATIONS

• 4.Recognition of the Employee of the Quarter (Q2 - January 2023 through March 2023): Ernesto Martinez, GIS Technician. 

  Joanna Merrill, IPMA-SCP, Director of Human Resources and Communications

• 5.City Clerk's Proclamation.

  Gregory C. Maxton, Mayor

• 6.National Arbor Day Proclamation

  Gregory C. Maxton, Mayor

CONSENT AGENDA

All of the following items are considered to be routine by the City Council, there will be no separate discussion on these items and will be enacted with one motion. Items may be removed by any Council Member by making such request prior to a motion and vote.

• 7.Approval of the March 31, 2023 Special City Council meeting minutes.

  Christina Picioccio, TRMC, City Secretary

• 8.Approval of the April 6, 2023, Regular City Council meeting minutes.

  Christina Picioccio, TRMC, City Secretary

CONSIDERATION/DISCUSSION ITEMS

• 9.Consideration and possible action approving the first reading of an Ordinance amending the City of Fair Oaks Ranch Code of Ordinances, Chapter 1 “General Provisions”, Article 1.07 “Trees And Shrubs” to include updated definitions and the responsibility of public trees.

  Kelsey Delgado, Environmental Program Manager

• 10.Consideration and possible action authorizing the City Manager to execute construction agreements associated with the Annual Street Maintenance Program.

  Clayton Hoelscher, Procurement Manager
  Julio Colunga, Assistant Director of Public Works

• 11.Consideration and possible action on approving the first reading of an Ordinance establishing stop signs on streets within the Setterfeld Estates Subdivision.

  Tim Moring, Chief of Police

• 12.Consideration and possible action to form a committee that will prepare an Emergency Operations Center manual that will cover the standard procedures for handling emergency situations for the City of Fair Oaks Ranch.

  Gregory C. Maxton, Mayor

• 13.Consideration and possible action regarding requirements or expenditures associated with the Local Disaster.

  Gregory C. Maxton, Mayor

WORKSHOP

• 14.Discussion on advancing the Planning and Zoning Commission’s submission of the proposed amended City of Fair Oaks Ranch Unified Development Code (UDC).

  .

  Katherine Schweitzer, P.E., Manager of Engineering Services
  Lata Krishnarao, AICP, LEED ND, Consultant, Ardurra
    Bobbe Barnes, Planning and Zoning Commission Chair

• 15.Comprehensive Plan Review and Adoption Process.

  Katherine Schweitzer, P.E., Manager of Engineering Services
  Lata Krishnarao, AICP, LEED ND, Consultant, Ardurra

• 16.FY 2024-28 Five-Year Financial Plan. 

  Scott M. Huizenga, Assistant City Manager

REPORTS FROM STAFF AND COMMITTEES

• 17.Election Update.

  Christina Picioccio, TRMC, City Secretary

• 18.Civic Center update

  Scott M. Huizenga, Assistant City Manager

• 19.Investment Report for the Quarter Ended March 31, 2023.

  Rosie G. Vela, Finance Director

REQUESTS AND ANNOUNCEMENTS

• 20.Announcements and reports by Mayor and Council Members.

• 21.Announcements by the City Manager.

• 22.Requests by Mayor and Council Members that items be placed on a future City Council agenda.

CONVENE INTO EXECUTIVE SESSION

Pursuant to Section 551.101 of the Open Meetings Act, Texas Gov’t Code, a quorum of the governing body hereby convenes into closed session:

Sec. 551.071 (Consultation with Attorney) the City Council will meet in private consultation with legal counsel to seek the advice of its attorneys about pending or contemplated litigation, a settlement offer, and/or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Government Code; to wit:

• 23.To receive legal advice from Special Counsel and the City Attorney regarding the City’s ground water rights.

• 24.Case No. 22-090-451;  Vincent A. Caldarola, MD vs. City of Fair Oaks Ranch, Texas.

Sec. 551.072 (Deliberation regarding real property)

• 25.The City Council will meet in closed session to deliberate the purchase, exchange, lease, or value of real property that may be considered for future location of water and wastewater system improvements.

Sec. 551.074 (Personnel Matters)

• 26.The City Council will meet in closed session pursuant to Texas Government Code Section 551.074, personnel matters, to deliberate the following items related to the position and duties of City Manager: 
  1.                The terms and conditions of the resignation of City Manager Tobin Maples 
  2.                The process and options for filling the vacancy of City Manager 
  3.                The process and options for designation of an Acting City Manager and future appointment of an Interim City Manager 

RECONVENE INTO OPEN SESSION

Discussion and possible action on items discussed in Executive Session.

ADJOURNMENT

_________________________________________________________________________________________________________________

Signature of Agenda Approval: s/Gregory C. Maxton                                                               

Gregory C. Maxton, Mayor 

I, Christina Picioccio, TRMC, City Secretary, certify that the above Notice of Meeting was posted on the outside bulletin board at the Fair Oaks Ranch City Hall, 7286 Dietz Elkhorn, Fair Oaks Ranch, Texas, and on the City’s website www.fairoaksranchtx.org, both places being convenient and readily accessible to the general public at all times.

As per Texas Government Code 551.045, said Notice was posted by 6:30 PM, Month DD, 2023 and remained so posted continuously for at least 72 hours before said meeting was convened.