(Tentative) Board of Commissioners Regular Meeting Agenda Tuesday, May 16, 2023 05:00 PM Effingham County Administrative Complex Meeting Chambers

The Georgia Conflict of Interest in Zoning Action Statue (O.C.G.A. §§ 36-67A-1 et seq.) requires disclosure of certain campaign contributions made by applicants for rezoning actions and by opponents of rezoning application. A rezoning applicant or opponent of a rezoning application must disclose contributions or gifts which in aggregate total $250.00 or more if made within the last two years to a current member of Effingham County Planning Board, Board of Commissioners, or other Effingham County official who will consider the application. The campaign contribution disclosure requirement applies to an opponent of a rezoning application who publishes his or her opposition by appearance before the Planning Board or Board of Commissioners or by any other oral or written communication to a member or members of the Planning Board or Board of Commissioners. Disclosure must be reported to the Board of Commissioners by applicants within ten (10) days after the rezoning application is filed and by opponents at least five (5) days prior to the first hearing by the Planning Board. Any person knowing failing to comply with these requirements shall be guilty of a misdemeanor.
“Individuals with disabilities who require special needs to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities should contact the County Clerk at 912-754-2123 promptly to afford the County time to create reasonable accommodations for those persons.”
**PLEASE TURN OFF YOUR CELL PHONE

I.Call to Order

II.Roll Call

III.Invocation

IV.Pledge to the American Flag

V.Agenda Approval - Consideration of a resolution to approve the agenda.

VI.Minutes - Consideration to approve the May 2, 2023 regular Commission meeting minutes

VII.Public Comments - Comments shall pertain to the agenda items only.  Should you wish to make remarks, clearly state your full name into the microphone before commencing to speak.

VIII.Correspondence - Documents from this meeting are located in the Clerk's Office and on the Board of Commissioner's website.

IX.Keith Lancaster - 5:05 pm

To discuss paving of dirt roads within the county 

X.Consent Agenda - This section shall include all routine items for which there will be no discussion.  Should a need arise for a debate, the item can be moved to the appropriate area of the agenda.

  1. 1.[2023-244 Agreement]

    Consideration to approve to renew the Lease Agreement between Effingham County Board of Commissioners and the State Properties Commission for the Georgia Department of Human Services – Division of Family and Children Services, Lease #3362

  2. 2.[2023-245 Agreement]

    Consideration to approve to renew the communications tower Lease Agreement with the State Properties Commission for antenna/receiver space

  3. 3.[2023-246 Agreement]

    Consideration to approve to renew the Memorandum of Understanding with Effingham County Board of Education for the use of schools as disaster shelters

  4. 4.[2023-247 Agreement]

    Consideration to approve to renew the Memorandum of Understanding with Effingham County Board of Education for the use of seven (7) school buses for the purposes of evacuation in the event of a disaster

  5. 5.[2023-248 Agreement]

    Consideration to approve to renew a Lease Agreement between Effingham County Board of Commissioners and the State Properties Commission for office space for the Department of Juvenile Justice, Lease #8588

  6. 6.[2023-249 Agreement]

    Consideration to ratify and affirm  an amendment to the Capacity Agreement between Effingham County and the Georgia Department of Corrections

  7. 7.[2023-250 Agreement]

    Consideration to approve to renew the intergovernmental Agreement between the Effingham County School District, Effingham County BOC and the Effingham County Sheriff’s Office for  School Resource Officers for fiscal year 2024

  8. 8.[2023-251 Agreement]

    Consideration to approve to renew the Intergovernmental Agreement for Mental Health/Drug Court for the Ogeechee Judicial Circuit

  9. 9.[2023-252 Agreement]

    Consideration to approve an Easement Agreement for Georgia Power Company related to a property located at U.S. Hwy 80, Guyton Map# 301 Parcel# 27

XI.Unfinished Business - Contains items held from a previous agenda.

  1. 1.[2023-181 Public Hearing] Chelsie Fernald

    The Planning Board recommends approval of a request by 3 Byrds Development, LLC to rezone 39.46 acres located on Hwy 30 from AR-1 to R-3 to allow for a 213-unit multi-family residential development  Map# 352 Parcel# 18 in the First District (postponed 04/04/23 and 05/02/2023)

  2. 2.[2023-182 Second Reading]

    Consideration to approve the Second Reading of an application by 3 Byrds Development, LLC to rezone 39.46 acres located on Hwy 30 from AR-1 to R-3 to allow for a 213-unit multi-family residential development  Map# 352 Parcel# 18 in the First District (postponed 04/04/23 and 05/02/2023)

  3. 3.[2023-214  Change Order] Alison Bruton

    Consideration to approve Change Order #3 to Task Order 21-25-004 with Roberts Civil Engineering for the FDRE for Ash Roads Design and Construction Management (postponed from the May 2, 2023 BOC meeting)

  4. 4.[2023-215 Change Order] Alison Bruton

    Consideration to approve Change Order #2 to LMIG 2022 Support and CM Services Agreement with Roberts Civil Engineering (postponed from the May 2, 2023 BOC meeting)

  5. 5.[2023-216 Change Order] Alison Bruton

    Consideration to approve Change Order #2 for Task Order 22-25-006 for the TSPLOST Intersections Design and Construction Management with Roberts Civil Engineering (postponed from the May 2, 2023 BOC Meeting)

  6. 6.[2023-240 Second Reading]

    Consideration to approve the Second Reading of an application by Teramore Development, LLC as Agent for Ashley Fleetwood & Angela Usher requests a variance from required development buffers located on Shawnee Road & GA Highway 21 North Map# 264A Parcels# 20&21 in the Third District (postponed 05/02/2023)

XII.New Business

  1. 1.[2023-253 Budget/Public Hearing] Mark Barnes

    Consideration to approve the First Reading of the Budget for Fiscal Year 2023-2024

  2. 2.[2023-254 Plat] Chelsie Fernald

    Consideration to approve a Final Plat for Northgate Industrial Park, Phase I, located off Old Augusta Road, consisting of 5 lots. Map # 478 Parcel # 2 in the Fifth District. 

  3. 3.[2023-255 Deed/Plat/Agreement] Chelsie Fernald

    Consideration to approve a Warranty Deed, Final Plat and Infrastructure Agreement submitted by Next Phase Development Company, LLC for Shadowbrook, Phase 5B located off of Log Landing Road, consisting of  Map # 428 Parcel # 21 in the Fourth District

  4. 4.[2023-256 Quote] Alison Bruton

    Consideration to approve Quote #2022-549153 from Evoqua for replacement equipment needed at the Wastewater Treatment Plant

  5. 5.[2023-257 Resolution] Alison Bruton

    Consideration to approve Resolution# 023-006 for surplus of various items

  6. 6.[2023-258 Application/List] Alison Bruton

    Consideration to approve to submit an Application and Project List for the LMIG 2023 Safety Action Plan and acceptance of funding  

  7. 7.[2023-259 Letter] Alison Bruton

    Consideration to approve a Termination Letter for Global Tel*Link Corporation (“GTL”) for the Inmate Telephone and Video Visitation Service Agreement

  8. 8.[2023-260 Agreement] Alison Bruton

    Consideration to approve a Master License and Service Agreement and Addendum for HomeWAV for the Effingham County Prison for Inmate Telephone and Video Visitation Services

  9. 9.[2023-261 Application/Resolution] Mark Barnes

    Consideration to approve Resolution# 023-007 for a pre-application to the DNR Land & Water Conservation Fund (LWCF)

XIII.Reports from Commissioners & Administrative Staff

XIV.Executive Session - Discussion of Personnel, Property and Pending Litigation

XV.Executive Session Minutes - Consideration to approve the May 2, 2023 executive session minutes

XVI.Adjournment