(Tentative) Board of Commissioners Regular Meeting Agenda Tuesday, April 15, 2025 05:00 PM Effingham County Administrative Complex Meeting Chambers

The Georgia Conflict of Interest in Zoning Action Statue (O.C.G.A. §§ 36-67A-1 et seq.) requires disclosure of certain campaign contributions made by applicants for rezoning actions and by opponents of rezoning application. A rezoning applicant or opponent of a rezoning application must disclose contributions or gifts which in aggregate total $250.00 or more if made within the last two years to a current member of Effingham County Planning Board, Board of Commissioners, or other Effingham County official who will consider the application. The campaign contribution disclosure requirement applies to an opponent of a rezoning application who publishes his or her opposition by appearance before the Planning Board or Board of Commissioners or by any other oral or written communication to a member or members of the Planning Board or Board of Commissioners. Disclosure must be reported to the Board of Commissioners by applicants within ten (10) days after the rezoning application is filed and by opponents at least five (5) days prior to the first hearing by the Planning Board. Any person knowing failing to comply with these requirements shall be guilty of a misdemeanor.
“Individuals with disabilities who require special needs to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities should contact the County Clerk at 912-754-2123 promptly to afford the County time to create reasonable accommodations for those persons.”
**PLEASE TURN OFF YOUR CELL PHONE

Watch us live on our YouTube page:

https://www.youtube.com/channel/UC9wRzS6f2pHHZG3IgRk3OUQ

I.Call to Order

II.Roll Call

III.Invocation

IV.Pledge to the American Flag

V.Agenda Approval - Consideration of a resolution to approve the agenda.

VI.Minutes - Consideration to approve the April 1, 2025 regular meeting minutes

VII.Public Comments - Comments shall pertain to the agenda items only.  Should you wish to make remarks, clearly state your full name into the microphone before commencing to speak.

VIII.Correspondence - The agenda packet for this meeting is posted on the county's website. Any additional documentation presented at the meeting shall be submitted to the Clerk for receipt, recording and distribution to the Board

IX.Consent Agenda - This section shall include all routine items for which there will be no discussion.  Should a need arise for a debate, the item can be moved to the appropriate area of the agenda.

  1. 1.[2025-196 Agreement] 

    Consideration to approve to renew the Lease Agreement for the Radio Communications Tower with State Properties Commission (Georgia Forestry Commission)

  2. 2.[2025-197 Agreement] 

    Consideration to approve the OpenGov Procurement Software renewal for Year 2 of the current agreement

  3. 3.[2025-198 Agreement]

    Consideration to approve to renew the agreements with FP Mailing services for postage meters at multiple locations

  4. 4.[2025-199 Agreement]

    Consideration to approve the renewal of the Professional Services Agreement with Schneider Geospatial, LLC for a qPublic.net Add-On for the Tax Assessor’s Office

  5. 5.[2025-200 Change Order]

    Consideration to approve to ratify and affirm the final Change Order #8 for the Effingham County CEM Gym Expansion Construction with Lavender & Associates, Inc. 

X.Unfinished Business - Contains items held from a previous agenda.

  1. 1.[2025-161Second Reading]

    Consideration to approve the Second Reading to amend Section 4.1A - Table of Permitted Uses of the Effingham County Code of Ordinances, to allow for mobile home parts as a permitted use in B-3. (1st reading approved, 04/01/2025) [application submitted by Dale and JoAnn Duff]

  2. 2.[2025-178 Policy] Danielle Carver

    Consideration to approve to amend the Effingham County Purchasing Policy and Standards Document

  3. 3.[2025-187 Second Reading]

    Consideration to approve the Second Reading of an application by John E. Tucker as agent for Laverne Moore to rezone +/- 10 acres located at 174 Holly Drive from AR-1 to AR-2 to allow for permitted uses in AR-2 Map# 302 Parcel# 53 in the First District (postponed, 04/01/2025)

XI.New Business

  1. 1.[2025-201 Proclamation] Stephanie Johnson

    Consideration to approve a Proclamation declaring the month of April as Child Abuse Prevention Month

  2. 2.[2025-202 Proclamation] Stephanie Johnson

    Consideration to approve a Proclamation declaring April as Donate Life Month

  3. 3.[2025-203 Task Order] Tim Callanan

    Consideration to approve a Task Order between Effingham County and Goodwyn Mills and Cawood Inc. for Professional Services related to the construction of the wastewater treatment plant 

  4. 4.[2025-204 Presentation] Mark Barnes

    Presentation of the Fiscal Year 2024 audited financial report

  5. 5.[2025-205 Audit]

    Consideration to approve to transmit the Fiscal Year 2024 audit annual financial report to the State of Georgia 

  6. 6.[2025-206 Ordinance, 1st Reading] Steve Candler

    Consideration to approve the First Reading to amend Section 3.3- Accessory Structures in Residential Districts of  Effingham County Code of Ordinances

  7. 7.[2025-207 Agreement] Danielle Carver

    Consideration to approve and authorize execution of a Utility Relocation Agreement between Effingham County and Georgia Power Company for relocation of utility infrastructure related to the Courthouse Road Realignment project

  8. 8.[2025-208 Budget Resolution] Mark Barnes

    Consideration to approve Resolution# 025-014 to amend the 2025 Fiscal Year Budget

  9. 9.[2025-209 Contract] Danielle Carver

    Consideration to approve the award of a Construction Contract to Legacy Water Group, LLC for the Hodgeville Sanitary Sewer Force Main Project under Invitation for Bid #23-ITB-060

  10. 10.[2025-210 Agreement] Danielle Carver

    Consideration to approve an Agreement with GDOT for Effingham County to contribute toward right-of-way costs for the  Ebenezer Creek project (at Stillwell Road) and to sign a required immigration compliance certification

  11. 11.[2025-211 Change Order] Danielle Carver

    Consideration to approve Change Order# 1 to Pond & Company for expanded design services for the SR 30 at Midland Road Roundabout Project, including revision to a multilane roundabout and extension of project limits

  12. 12.[2025-212 Agreement] Danielle Carver

    Consideration to approve a Memorandum of Understanding (MOU) with the Chatham County–Savannah Metropolitan Planning Commission (MPC) to jointly administer the SR 26/US 80 Scoping Study Phase II in Effingham County

  13. 13.[2025-213 Purchase] Danielle Carver

    Consideration to approve the Purchase of 1.12 wetland mitigation credits from ML South Augusta, LLC for the Effingham County Wastewater Treatment Facility (WWTF) Expansion Project

  14. 14.[2025-214 Purchase] Danielle Carver

    Consideration to approve the Revised Purchase of Wetland Mitigation Credits related to the Hodgeville Sanitary Sewer Force Main Project (23-ITB-060), reflecting changes to the project’s construction method and reduction in impacted wetlands

  15. 15.[2025-215 Funding Letter Jonathan Hulme

    Consideration to approve a Funding Request Letter related to the construction of Effingham Parkway at Blue Jay Road and Hwy 30

  16. 16.[2025-216 Appointment] Stephanie Johnson

    Consideration to approve appointing Karen Thomas as the fourth district representative on the Department of Family and Children Services Board

  17. 17.[2025-217 Appointment] Stephanie Johnson

    Consideration to approve of appointing Pauline Shaw to the Board of Health as customer advocate representative

XII.Reports from Commissioners & Administrative Staff

XIII.Executive Session - Discussion of Personnel, Property and Pending Litigation

XIV.Executive Session Minutes - Consideration to approve the April 1, 2025 executive session minutes

XV.Planning Board - 6:00 pm

  1. 1.[2025-218 Public Hearing] Elizabeth Sapp

    Sue Anderson as agent for Bryan Jenkins request a variance from Section 3.3.1 for an increase in accessory structure building height. Located at 114 Cypress Drive, zoned PD. Map# 465B Parcel# 42 in the Fifth District

  2. 2.[2025-219 Second Reading]

    Consideration to approve the Second Reading of an application by Sue Anderson as agent for Bryan Jenkins request a variance from Section 3.3.1 for an increase in accessory structure building height, located at 114 Cypress Drive, zoned PD Map# 465B Parcel# 42 in the Fifth District

  3. 3.[2025-220 Public Hearing] Elizabeth Sapp

    Consideration to approve an application by James William Exley for a variance from Section 6.2 to reduce the required width of an access easement, located on Highway 119. Map# 402 Parcel# 1 in the Third District

  4. 4.[2025-221 Second Reading]

    Consideration to approve the Second Reading an application by James William Exley for a variance from Section 6.2 to reduce the required width of an access easement, located on Highway 119 Map# 402 Parcel# 1 in the Third District

  5. 5.[2025-222 Public Hearing] Elizabeth Sapp

    Consideration to approve an application by Cole Simmons for a variance from Section 3.4 to allow for the placement of a mobile office within the buffer. Located at 100 Crimson Way Map# 465 Parcel# 23 in the Second District

  6. 6.[2025-223 Second Reading]

    Consideration to approve the Second Reading of an application by Cole Simmons for a variance from Section 3.4 to allow for the placement of a mobile office within the buffer, located at 100 Crimson Way. Map# 465 Parcel# 23 in the Second District

  7. 7.[2025-224 Public Hearing] Elizabeth Sapp

    Consideration to approve an application by William J. Burgess for a conditional use located at 1302 Springfield Egypt Road for a tiny home subdivision in AR-1 Map# 341 Parcel # 15 in the Third District

  8. 8.[2025-225 Second Reading]

    Consideration to approve the Second Reading of an application by William J. Burgess for a conditional use located at 1302 Springfield Egypt Road for a tiny home subdivision in AR-1 Map# 341 Parcel # 15 in the Third District

XVI.Adjournment