REGULAR CITY COUNCIL MEETING Tuesday, May 09, 2023 07:00 PM CITY COUNCIL CHAMBERS - 120 Paint Rock Street, Eden, TX

1.CALL TO ORDER AND ROLL CALL

Mayor & City Council Members
Mayor Agapito Torres
Mayor Pro Tem Jennifer Martinez
Council Member Priscilla Saiz Aguirre
Council Member Grover Hall
Council Member Randy Dunaway
Council Member Bradley Gandy

Staff
Laura Beeson, City Administrator
Ronnie Winans, Public Works Supervisor

Jeff Betty, City Attorney

2.INVOCATION

3.PRESENTATIONS BY CITIZENS

Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Mayor. The Mayor and City Council may establish a time limit as necessary.

4.WORKSHOP

No action to be taken. Staff reports regarding Current Projects and Plans, Ordinances and Compliance, Water Usage, Grant Opportunities and Status of Current Grants, Economic Development, Business, and Other Agenda Items listed below.

5.EXECUTIVE SESSION

The City Council for the City of Eden has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices, and 551.086 (Economic Development).

6.REPORTS OF OTHER AGENCIES, COMMISSIONS, & STAFF

1. A.2021-2022 Audit Report - Gayla Fullerton, Fullerton & Associates PLLC

2. B.Eden Economic Development Corporation Monthly Report -- Brent Frazier, President

7.CONSENT ITEMS

The following items may be acted upon in one motion. No separate discussion or action is necessary unless requested by a Council Member, in which event those items will be pulled from the consent agenda for separate consideration.

1. A.Approval of April 11, 2023, Regular Session Minutes

2. B.Approval of April 18, 2023, Special Session Minutes

3. C.Approval of April 24, 2023, Special Session Minutes

4. D.Approval of Financial Statement Month Ending April 2023

5. E.Approval of City of Eden Investment Report Month Ending April 2023

8.BUSINESS

Consideration and Possible Action On:

1. A.Consider and Approve Eden Economic Development Corporation 2023-2024 Budget

2. B.Consider and approve Eden Economic Development Corporation 2023-2024 IRP Budget

3. C.Consider renewal of Cemetery Maintenance Contract with Brent Frazier and Chad Miller for FY 2023-2024

4. D.Consideration of an Application for a Zone Change from Brian Wilson, and approval to move it to the Zoning Board, from Zone “A” Single Family Residential District to Zone “E” Manufactured Housing Residential District on the following property:
   825 Stock Pen Road, specifically the East ½ of Lot 1, Block 4, and all of Lot 4, Block 3, Robert Subdivision, Eden, Concho County, TX

5. E.Consideration of and funding allocation for a Structural Engineering proposal from eHT to erect a new awning structure and consideration of and funding allocation for the structure itself at the building currently known as the “Green Apple” located at 305 N. Main Street

6. F.Consideration of Proposal from Texas Communication to move emergency sirens from the Business Incubator building to the Multipurpose Center

7. G.Approval for Mayor to sign a Letter of Support for a NextLink Fiberoptic Project in Concho County

8. H.A. Consider and Approve gWorks financial, budgeting, utility billing, payroll, and court software proposal quote of $17,271 for implementation costs and $9369 for annual maintenance costs resulting in a 46.85% annual cost savings from current Incode Software system

   B. Consider renewal of Timeclock Plus Software at a rate of $1694.08 annually

9. I.Consider and approve Records Retention Processing Proposal from Records Consultants, Inc. (RCI) in the amount of $2490 for the on-site phase and $3090 for the Record Compliance Program to insure compliance with the Texas Legislature’s Local Government Records Act

10. J.Approve a Resolution Setting the Current Garbage Fee Rate for Customers of the City of Eden for years 2023 through 2027

11. K.Discussion and Consideration of Beautification Committee requests:

    A. Approve for Mayor to sign Beautification Committee By-Laws

    B. Discuss and consider who is responsible for the maintenance at city-owned property known as "The Garden", and determine funding for said maintenance

    C. Consider and approve submission of Request for Proposals (RFPs) to maintain "The Garden" and determination of scope of project

12. L.Discussion and Consideration of requests from the Cemetery Committee:

    A. Consideration of Cemetery Committee bylaw meeting date change from the third Thursday to the second Tuesday of each month.

    B. Consideration of possible partial funding of cemetery road upgrades and approval to submit a City of Eden Grant Request to the San Angelo Health Foundation for up to $220,000 for these road upgrades, as well as cemetery improvements

    C. Consider approval of a request for a headstone cleaning project and determination of rules for application of this project if approved

    D. Discuss and determine status of Cemetery Perpetual Care Fund and consider possible use of these funds for Cemetery Improvement Projects

13. M.Determination and approval of terms of transition agreement with City Secretary / City Administrator

14. N.Discuss and determine person of authority for financial transactions and hiring determinations during transition period of City Administrator, as well as, possibly the Mayor

15. O.Discussion and possible action regarding the contractor default and current surety bond status of the USDA South Water and Sanitary Sewer Water and Wastewater Improvements Projects

16. P.A. Updates and possible action regarding Management, Maintenance, and Funding of Golf Course, to include consideration of electrical estimates for the check valve

    B. Course Management Presentation - Dan Olin

17. Q.Approval of April 2023 Bills

18. R.Set dates for 2023-2024 Budget Sessions (possibly June 6, 2023, and June 20, 2023) and Public Hearings (2) (possibly July 11, 2023, and July 25, 2023)

9.ADJOURN

Notice is posted in accordance with Chapter 551 Government Code, Vernon’s Texas Codes, Annotated. I certify that the above notice of meeting was posted on the bulletin board located at City of Eden City Hall on or before May 5, 2023, by 5:30 pm.

Laura Beeson, City Administrator

All agenda items listed above are eligible for discussion and action unless otherwise specifically noted.
This facility is wheelchair accessible.  Accessible parking spaces are available. Requests for auxiliary aids and services must be made 48 hours prior to this meeting by calling (325) 869-2211.