City Council & Board of Adjustment Regular Meeting 07/06/2021 06:00 PM Council Chambers, 511 Mercer St, Dripping Springs, TX

CALL TO ORDER AND ROLL CALL

City Council Members
Mayor Bill Foulds, Jr.
Mayor Pro Tem Taline Manassian
Council Member Place 2 Wade King
Council Member Place 3 Geoffrey Tahuahua
Council Member Place 4 April Harris Allison
Council Member Place 5 Sherrie Parks

Staff, Consultants & Appointed/Elected Officials
City Administrator Michelle Fischer
Deputy City Administrator Ginger Faught
City Attorney Laura Mueller
Finance Director Shawn Cox
City Secretary Andrea Cunningham
Communications Director Lisa Sullivan
IT Coordinator Misty Dean
Parks & Community Services Director Kelly Schmidt
City Planner Abraham Martinez
Maintenance Director Craig Rice
DSRP Manager Emily Nelson
Planning Consultant Robyn Miga
Planning & Zoning Commission Chair Mim James

Workshop

Workshop items are for discussion only and no action will be taken.

• 1.Presentation and discussion regarding the City of Dripping Springs Fiscal Year 2021-2022 Municipal Budget.

CITY COUNCIL & BOARD OF ADJUSTMENT REGULAR MEETING

PLEDGE OF ALLEGIANCE

PRESENTATION OF CITIZENS

A member of the public who desires to address the City Council regarding any item on an agenda for an open meeting  may do so at presentation of citizens before an item or at a public hearing for an item during the City Council’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing.  Speakers may not cede or pool time.    Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the City Council.  It is the request of the City Council that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration.  Speakers are encouraged to sign in.  Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary.  By law no action may be taken during Presentations of Citizens.

PROCLAMATIONS & PRESENTATIONS

• 2.Approval of a Proclamation proclaiming the month of July 2021 as "Parks and Recreation Month" in the City of Dripping Springs.  Sponsor: Councilmember King.

• 2021 -- Proclamation_Parks Recreation Month.pdf (0.04 MB)

Board of adjustment

CALL TO ORDER AND ROLL CALL

Board of Adjustment Members
Board Chair Bill Foulds, Jr.
Board Member Taline Manassian
Board Member Wade King
Board Member Geoffrey Tahuahua
Board Member April Harris Allison
Board Member Sherrie Parks
Alternate Board Member Charles Busbey
Alternate Board Member Joe Volpe

BOARD OF ADJUSTMENT AGENDA

• 3.Public hearing and consideration of approval regarding VAR2021-0008: an application to consider a Special Exception to Parking Requirements for the property located at 249 Sportsplex Dr., Dripping Springs, TX 78620 (Legal Description: 1.293 Acres in the JWLP FAMILY Survey, Lot 6, Hays County). The applicant is asking for a special exception to Section 5.7.6 of the Zoning Ordinance which requires buildings with mixed uses to calculate parking requirements for the most intense use. As well as a variance to Section 5.6.2 Parking Based on use the applicant is proposing a different parking ratio for medical office. The last request is to utilize existing parking.  Applicant: Jon Thompson

  a. Presentation
  b. Staff Report
  c. Planning and Zoning Commission Report
  d. Public Hearing
  e. Special Exception

• VAR2021-0007 BOA Staff report.pdf (2.31 MB)
• Attachment 1 – Special Exception Application.pdf (1.34 MB)
• Attachment 2 – Parking Analysis.pdf (0.18 MB)
• Attachment 3 – Applicant’s Justification for Special Exception.pdf (0.04 MB)
• Attachment 4 – 249 Sportsplex Letter authorizing 9,400 sf to be utilized.pdf (0.81 MB)
• Attachment 5 – ULI Parking excerpt.pdf (0.56 MB)
• Attachment 6 - Site Plan.pdf (1.00 MB)

• 4.Public hearing and consideration of approval regarding VAR2020-0026: Special Exception Application to consider a variance to encroach within the setback defined in Chapter 30, Exhibit B, Planned Development District 10, 2.4.5 (b) and the Public Utility Easement for two (2) corner lots within the Planned Development District No. 10 (PDD 10) at the properties located at 133 Dome Peak Terrace and 159 Delaware Mountains Terrace (Lot 9, Block 9 and Lot 9, Block 10 of Big Sky Ranch, Phase 1). Applicant: Christopher A. Reid, PE

  Applicant requested to withdraw the application

• VAR2020-0026 P&Z Staff Report 6.16.2021.pdf (4.28 MB)
• Attachment 1 – Special Exception Application.pdf (1.01 MB)
• Attachment 2 – Image of Lots.pdf (0.38 MB)
• Attachment 3 – Example Plot Plan.pdf (0.21 MB)
• Attachment 4 – PEC and Texas Gas Utilities distribution.pdf (5.30 MB)
• Attachment 5 – Big Sky Ranch Phase 1 recorded Final Plat.pdf (6.69 MB)
• Attachment 6 – Photos taken by staff.pdf (15.74 MB)

CITY COUNCIL

CONSENT AGENDA

The following items are anticipated to require little or no individualized discussion due to their nature being clerical, ministerial, mundane or routine. In an effort to enhance the efficiency of City Council meetings, it is intended that these items will be acted upon by the City Council with a single motion because no public hearing or determination is necessary. However, a City Council Member or citizen may request separate deliberation for a specific item, in which event those items will be removed from the consent agenda prior to the City Council voting on the consent agenda as a collective, singular item. Prior to voting on the consent agenda, the City Council may add additional items that are listed elsewhere on the same agenda.

• 5.Approval of the June 8, 2021 City Council & Board of Adjustment regular meeting minutes, and the June 15, 2021 City Council workshop and regular meeting minutes.

• 06.08.21 CC Minutes_draft.pdf (0.14 MB)
• 06.15.21 CC Minutes_draft.pdf (0.13 MB)

• 6.Approval of a Resolution Accepting Improvements as Complete and Approving a Maintenance Bond for Arrowhead Ranch  Subdivision Phase 3 Streets, Drainage, and Wastewater Improvements, and Releasing a Construction Bond.

• Arrowhead Ranch Phase 3 Staff Report.ar.pdf (0.13 MB)
• Arrowhead Phase 3 Draft Resolution.ar.pdf (0.02 MB)
• Arrowhead Ranch Ph. 3 Maintenance Bond - CODS.pdf (0.57 MB)
• ARROWHEAD 3 CONCURR LTR - CODS.pdf (0.55 MB)
• Arrowhead Phase 3 Construction Bond.pdf (1.29 MB)

• 7.Approval of the termination of the existing Professional Services Agreement between the City of Dripping Springs and Daikin Applied, and approval of a new Professional Services Agreement between the City of Dripping Springs and Daikin Applied related to HVAC services at the Dripping Springs Ranch Park & Event Center.  Sponsor: Council Member King

• Staff Report - PSA_ Daikin Applied DSRP HVAC Services.pdf (0.13 MB)
• Daikin Maintenance Agreement Proposal - DSRP.pdf (0.40 MB)
• 2019 -- Daikin Applied_PSA DSRP HVAC Services.pdf (5.38 MB)

• 8.Approval of an Agreement between the City of Dripping Springs and Jani-King for Custodial Services at Dripping Springs Ranch Park for regular and post-event cleaning.  Sponsor: Council Member King

• Staff Report JaniKing Cleaning Services DSRP.pdf (0.13 MB)
• Dripping Springs Ranch Park.Jani-King.pdf (0.08 MB)

BUSINESS AGENDA

• 9.Public Hearing and consider approval of an Ordinance and Annexation Agreement regarding approximately 101 acres of the Cannon Tract on the northern portion of Cannon Ranch just east of Rob Shelton and just south of Founders Park Road. Applicant: Steven Pierce, Ashton Austin, L.L.C.

  a. Presentation
  b. Staff Report
  c. Public Hearing
  d. Ordinance
  e. Agreement

• Draft - Annexation Agreement - Cannon.pdf (0.05 MB)
• ORDINANCE - Cannon Annexation.pdf (2.30 MB)
• Exhibit A Survey.pdf (0.07 MB)
• Exhibit B Metes and Bounds.pdf (0.18 MB)
• Cannon.AshtonWoods.pdf (15.36 MB)

• 10.Public hearing and consideration of approval of an Ordinance enacting PDD # 12 and rezoning a property from Agriculture (AG) to PDD # 12 with base zoning of SF-3, the property being an approximately 101 acre portion of the Cannon Tract directly south of Founders Park Road and directly east of Rob Shelton Boulevard at A0415 Philp A Smith Survey, A0044 Edward W Brown Survey, A0475 Wm Walker Jr Survey, ABS 673 IV Davis Jr Survey, ABS 693 IV Davis Jr Survey.   Applicant:  Steven Pierce, Ashton Austin Residential, L.L.C.

  a. Presentation
  b. Staff Report
  c. Planning & Zoning Commission Report
  d. Public Hearing
  e. Zoning Ordinance: PDD No. 12

• CC Staff Report - Cannon Ashton Woods.07.06.pdf (5.73 MB)
• PDD Ordinance Ashton CC 7.6.2021.pdf (0.05 MB)
• Cannon.Exhibits.CC.pdf (10.06 MB)

• 11.Discuss and consider approval of an Offsite Road Agreement between the City of Dripping springs and Ashton Austin Residential, L.L.C. related to improvements on the Cannon Ranch Tract and Rob Shelton Boulevard.  Applicant: Steven Pierce, Ashton Austin Residential, L.L.C.

• OFFSITE ROAD AGREEMENT CC.pdf (0.04 MB)
• Offsite.Road.Agreement.Exhibits.pdf (5.00 MB)

• 12.Discuss and consider approval of a Utility Agreements for Wastewater Service and Water Service between the City of Dripping Springs and Ashton Austin Residential for an approximately 97 acre tract in Cannon Ranch for up to 375 dwelling units.  Applicant:  Steven Pierce, Ashton Austin Residential, L.L.C.

• 13.Public hearing and consideration of approval for a Sign Variance Request to allow two flags with noncommercial messages to exceed the maximum height and area allowed at Dreamland, located at 2770 W. Highway 290, Dripping Springs, Texas.  Applicant: Greg Bland, CEO, Dreamland

  a. Presentation
  b. Sign Administrator Report
  c. Public Hearing
  d. Sign Variance Request

• Sign Variance Report Dreamland (7 2 2021).pdf (0.30 MB)
• 2021-1543-Dreamland Flag Variance Application.pdf (7.03 MB)

• 14.Discuss and consider approval of a Job Description for Dripping Springs Ranch Park Assistant Manager Position.  Sponsor: Council Member King.

• Staff Report on DSRP Assistant Manager Job Description (7 2 2021).pdf (0.13 MB)
• 2021 - DSRP Assistant Manager (Full-time) - LMMF (draft 6 25 2021).pdf (0.06 MB)

• 15.Discuss and consider approval of a Resolution amending the Dripping Springs Farmers Market Rules.  Sponsor: Mayor Pro Tem Manassian

• 2021.07.06 Staff Report FM Rules.pdf (0.13 MB)
• 2021 DSFM Rules_Amendment.pdf (0.03 MB)
• Farmer Market Resolution.pdf (0.02 MB)

• 16.Discuss and consider approval of the Appointment of four (4) individuals to the Planning & Zoning Commission for terms ending June 30, 2022; and the appointment of a Chair to serve a term of one year.

• PZC Appointment Staff Report_07.2021.pdf (0.13 MB)
• 06.26.21 PZC Recommendation_2021 Appointments.pdf (0.11 MB)

• 17.Discuss and consider approval of the Appointment of three (3) individuals to the Historic Preservation Commission for terms ending June 30, 2022.

• HPC Appointment Staff Report_07.2021.pdf (0.13 MB)
• 06.23.21 -- HPC Recommendation_2021 Appointments.pdf (0.09 MB)

• 18.Discuss and consider approval of the Appointment of six (6) individuals to the Economic Development Committee for terms ending June 1, 2022; and the appointment of a Chair to serve a term of one year.

• EDC Appointment Staff Report_07.2021.pdf (0.13 MB)
• 06.29.21 EDC Recommendation.pdf (0.11 MB)

EXECUTIVE SESSION AGENDA

The City Council for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The City Council for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. 

• 19.Consultation with City Attorney and Deliberation of Real Property regarding legal issues related to the South Regional Water Reclamation Expansion Project Easement Acquisition and operation of the Lazy W WCID in the Extraterritorial Jurisdiction of the City of Dripping Springs.  Consultation with City Attorney, 551.071; Deliberation regarding Real Property, 551.072

• 20.Consultation with City Attorney and Deliberation of Real Property regarding legal issues related to Real Property for the Tax Increment Reinvestment Zone including the Town Center Project and uses.  Consultation with City Attorney, 551.071; Deliberation of Real Property, 551.072

• 21.Consultation with City Attorney regarding legal issues related to Rob Shelton Improvements and Texas Department of Transportation and other sources of funding related to improvements and the provision of wastewater to PDD 11.  Consultation with City Attorney, 551.071

• 22.Consultation with City Attorney regarding legal issues related to Emergency Management, Disaster Declaration, Public Safety, and Emergency Orders.  Consultation with City Attorney, 551.071

• 23.Consultation with City Attorney and Deliberation of Real Property regarding the extension of Roger Hanks Parkway including related agreements.  Consultation with City Attorney, 551.071; Deliberation of Real Property, 551.071.

• 24.Deliberation of Personnel Matters regarding the job description, compensation, benefits, and employment of the Planning Director and Senior Planner.  Deliberation of Personnel Matters, 551.074

UPCOMING MEETINGS

City Council Meetings
July 20, 2021 at 6:00 p.m.
August 3, 2021 at 6:00 p.m.
August 12, 2021 at 6:00 p.m. (Budget Workshop)
August 20, 2021at 6:00 p.m.

Board, Commission & Committee Meetings
July 7, 2021 DSRP Board at 12:00 p.m.
July 12, 2021 TIRZ No. 1 & No. 2 Board at 4:00 p.m.
July 12, 2021 Founders Day Commission at 6:30 p.m.
July 13, 2021 Planning & Zoning Commission at 6:30 p.m.
July 14, 2021 Utility Commission at 4:00 p.m.
July 15, 2021 Farmers Market Board at 10:00 a.m.
July 15, 2021 Emergency Management Commission at 12:00 p.m.

ADJOURN

TEXAS OPEN MEETINGS ACT PUBLIC NOTIFICATION & POSTING OF MEETING

All agenda items listed above are eligible for discussion and action unless otherwise specifically noted.  This notice of meeting is posted in accordance with Chapter 551, Government Code, Vernon's Texas Codes. Annotated.  In addition, the City Council may consider a vote to excuse the absence of any City Council Member for absence from this meeting.

I certify that this notice of meeting was posted at the City of Dripping Springs City Hall and website, www.cityofdrippingsprings.com, on July 2, 2021 at 4:00 p.m.