City Council Regular Meeting 01/16/2024 06:00 PM

CALL TO ORDER & ROLL CALL

City Council Members
Mayor Bill Foulds, Jr.
Mayor Pro Tem Taline Manassian
Council Member Place 2 Wade King
Council Member Place 3 Geoffrey Tahuahua
Council Member Place 4 Travis Crow
Council Member Place 5 Sherrie Parks

Staff, Consultants & Appointed/Elected Officials
City Administrator Michelle Fischer
Deputy City Administrator Ginger Faught
Deputy City Administrator Shawn Cox
City Attorney Laura Mueller
City Secretary Andrea Cunningham
IT Director Jason Weinstock
People & Communications Director Lisa Sullivan
Public Works Director Aaron Reed
Deputy Public Works Director Craig Rice
Planning Director Tory Carpenter
Emergency Management Coordinator Roman Baligad

PLEDGE OF ALLEGIANCE

PRESENTATION OF CITIZENS

A member of the public that wishes to address the City Council on any issue, regardless of whether it is posted on this agenda, may do so during Presentation of Citizens. It is the request of the City Council that individuals wishing to speak on agenda items with a public hearing hold their comments until the item is being considered. Individuals are allowed two (2) minutes each to speak and may not cede or pool time. Those requiring the assistance of a translator will be allowed additional time to speak. Individuals are not required to sign in; however, it is encouraged. Individuals that wish to share documents with the City Council must present the documents to the City Secretary or City Attorney providing at least seven (7) copies; if seven (7) copies are not provided, the City Council will receive the documents the following day. Audio Video presentations will not be accepted during Presentation of Citizens. By law no action shall be taken during Presentation of Citizens; however, the Mayor may provide a statement of specific factual information, recitation of existing policy, or direction or referral to staff.

PRESENTATIONS

Presentations are for discussion purposes only and no action shall be taken.

• 1.Presentation regarding the Hays County 2023 and 2024 Point in Time Count.
  Nancy Heintz, Homeless Coalition of Hays County

• 2023 PIT Report.pdf (1.05 MB)

• 2.Presentation regarding the Reimagine Dripping Springs Comprehensive Plan.
  Tory Carpenter, Planning Director 

CONSENT AGENDA

The following items will be acted upon in a single motion and are considered to be ministerial or routine. No separate discussion or action on these items will be held unless pulled at the request of a member of the City Council or City staff.

• 3.Approval of the December 19, 2023, City Council regular meeting minutes.

• 12.19.23 CC Minutes_draft.pdf (0.05 MB)

• 4.Approval of a Resolution authorizing city staff to negotiate an Advance Funding Agreement (AFA) with TxDOT for the Old Fitzhugh Transportation Alternative Set Aside (TASA) Grant Project. Sponsor: Council Member Travis Crow

• Old Fitz. AFA Staff Report.pdf (0.13 MB)
• Old Fitz Sidewalks AFA Authorization Resolution (Final).pdf (0.02 MB)

• 5.Approval of a Resolution amending the Purchasing Policy for the City of Dripping Springs.

• Purchasing Policy Staff Report 01.16.2024 (002).pdf (0.12 MB)
• Resolution Approving Purchasing Policy (2024).pdf (0.03 MB)
• Draft 2024.01.16_DS_Purchasing-Policy.pdf (0.04 MB)

• 6.Approval of the November 2023 Treasurer's Report.

• December 2023 Treasurer's Report.pdf (0.07 MB)
• Budget Report - FY 2024 - December 2023.pdf (0.20 MB)

BUSINESS AGENDA

• 7.Discuss and consider approval of an Appeal from Site Development Fees for property located in the City of Dripping Springs ETJ (extraterritorial jurisdiction). Applicant: Jarrett Halley, EI

• 15964-FeeAppeal 1-11-24.pdf (1.11 MB)
• 10 Federal Fee Appeal Memo.pdf (0.05 MB)

• 8.Public hearing regarding an Ordinance repealing and replacing Article 28.06 Landscaping and Tree Preservation, including changing procedures, tree preservation requirements, and landscaping changes.

  Public Hearing only, no action shall be taken on this item.

  a. Staff Report
  b. Public Hearing

• ARTICLE_28.06___LANDSCAPING_AND_TREE_PRESERVATION.2023.Residential.CCcomments.pdf (0.08 MB)
• ARTICLE_28.06___LANDSCAPING_AND_TREE_PRESERVATION.2023.Commercial_CCcomments.pdf (0.12 MB)
• Landscape Tree Chart - Type of Tree.pdf (1.03 MB)
• Landscape Turf Chart - Type of Tree.pdf (0.59 MB)
• CHAPTER_Landscaping.Ordinance.2023.pdf (0.03 MB)
• Letter Supporting Turf and Irrigation.pdf (0.09 MB)
• Ashe Juniper.pdf (8.59 MB)
• native-adapted-plants-updated-january-14-2020_reorg2.pdf (11.03 MB)

• 9.Discuss and consider approval of a Goods Agreement between the City of Dripping Springs and Graybar for Founders Day Park lighting acquisition, and authorization for staff to finalize and execute the agreement. Sponsor: Council Member Sherrie Parks

• Staff Report - Graybar-Goods Agreement.pdf (0.13 MB)
• Goods Agreement- Graybar - Solar Lights.pdf (0.02 MB)
• Graybar Quotation 0245080395.pdf (0.19 MB)
• Dripping Springs V4 - Parking Lot Lighting Layout.pdf (0.72 MB)

• 10.Public hearing and consideration of approval of an Ordinance for the involuntarily release of fourteen (14) properties from the Extraterritorial Jurisdiction. 

  a. Staff Report
  b. Public Hearing
  c. Ordinance

• ETJ Disannexation Memo - 1.16.24.pdf (0.05 MB)
• ETJ Disannexations Map.pdf (1.88 MB)
• Dripping Springs-ETJ Release Ordinance.pdf (2.07 MB)
• _ETJ2023-0010 Report.pdf (0.90 MB)
• _ETJ2023-0013 Report.pdf (0.79 MB)
• _ETJ2023-0015 Report.pdf (0.90 MB)
• _ETJ2023-0016 Report.pdf (1.16 MB)
• _ETJ2023-0018 Report.pdf (0.90 MB)
• _ETJ2023-0020 Report.pdf (0.95 MB)
• _ETJ2023-0021 Report.pdf (1.68 MB)
• _ETJ2023-0022 Report.pdf (1.12 MB)
• _ETJ2023-0024 Report.pdf (1.68 MB)
• _ETJ2023-0025 Report.pdf (1.17 MB)
• _ETJ2023-0027 Report.pdf (0.81 MB)
• _ETJ2023-0028 Report.pdf (0.94 MB)
• _ETJ2023-0029 Rep.pdf (0.98 MB)
• _ETJ2023-0031 Report.pdf (1.33 MB)

• 11.Discuss and consider the Appointment of two (2) At-Large Members and one (1) Hays County Representative to the TIRZ No. 1 & No. 2 Board of Directors for terms ending December 31, 2025; and the appointment of a Chair for a term ending December 21, 2024. Sponsor: Mayor Pro Tem Taline Manassian

  a. Place 2, At-Large
  b. Place 4, At-Large
  c. Place 6, Hays County Representative
  d. Board Chair

• 01.16.24 TIRZ Board Appointment Staff Report.pdf (0.13 MB)
• 01.08.24 -- TIRZ No. 1 & No. 2 DRAFT_Minutes.pdf (0.05 MB)
• TIRZ Appointment Resolution.pdf (0.03 MB)

• 12.Discuss and consider the Reappointment of DSISD Representative Sirenna Cumberland and Hays County Emergency Management Director Mike Jones; the Appointment of Chamber of Commerce Representative Thomas Lengel; and, the Appointment of At-Large members to the Emergency Management Commission for terms ending January 1, 2026. Sponsor: Council Member Geoffrey Tahuahua

  a. DSISD Representative
  b. Hays County Emergency Management Representative
  c. Chamber of Commerce Representative
  d. At-Large Member(s)

• EMC Appointment Staff Report.pdf (0.13 MB)

• 13.Public hearing and consideration of approval of an Ordinance amending the membership of the Transportation Committee; and the Appointment of Tory Carpenter to serve a term that coincides with his position as Planning Director. Sponsor: Council Member Travis Crow

  a. Staff Report
  b. Public Hearing
  c. Ordinance
  d. Appointment

• TC Amendment Staff Report.pdf (0.13 MB)
• TC Ordinance Amendment.pdf (0.05 MB)

• 14.Discuss and consider approval of a Joint Election Agreement with Dripping Springs Independent School District regarding the May 4, 2024, Municipal General Election.

• Contract Cover Sheet_DSISD Joint Election Agreement.pdf (0.15 MB)
• 2024 -- DSISD_Joint Election Agreement.pdf (0.02 MB)

• 15.Discuss and consider approval of a Joint Election Agreement and Election Services Contract with Hays County regarding the conduct and administration of the May 4, 2024, Municipal General Election.

• Joint Election Agreement Cover Page.pdf (0.15 MB)
• 2024 -- Hays County_Joint Election Agreement.pdf (0.03 MB)
• Election Services Contract Cover Page.pdf (0.16 MB)
• 2024 -- Hays County_Election Services.pdf (0.04 MB)

• 16.Public hearing and consideration of approval of an Ordinance regarding an amendment to the Utility Commission monthly meeting day. Sponsor: Mayor Bill Foulds, Jr.

  a. Staff Report
  b. Public Hearing
  c. Ordinance

• UC Meeting Amendment Staff Report.pdf (0.13 MB)
• UC Ordinance Amendment.pdf (0.05 MB)

REPORTS

Reports listed are on file and available for review upon request. The City Council may provide staff direction; however, no action shall be taken.

• 17.December Maintenance Report
  Craig Rice, Deputy Public Works Director

• Maintenance and Facility Work Order Report - December 2023.pdf (0.01 MB)
• Completed WOs by Site Analysis - December 2023.pdf (0.12 MB)
• Summary Report_SiteComparison - December 2023.pdf (0.19 MB)

• 18.Emergency Management Coordinator Report
  Roman Baligad, Emergency Management Coordinator

• Emergency Management Status Report December 2023.pdf (0.78 MB)

• 19.Planning Department Report
  Tory Carpenter, Planning Director

• Planning Dept Report 1.16.24.pdf (0.07 MB)

CLOSED SESSION

The City Council has the right to adjourn into closed session on any item on this agenda and at any time during the course of this meeting to discuss any matter as authorized by law or by the Open Meetings Act, Texas Government Code Sections 551.071 (Consultation With Attorney), 551.072 (Deliberation Regarding Real Property), 551.073 (Deliberation Regarding Prospective Gifts), 551.074 (Personnel Matters), 551.076 (Deliberation Regarding Security Devices or Security Audits), and 551.087 (Deliberation Regarding Economic Development Negotiations), and 551.089 (Deliberation Regarding Security Devices or Security Audits). Any final action or vote on any Closed Session item will be taken in Open Session.

• 20.Consultation with Attorney regarding legal issues related to the South Regional Water Reclamation Project, Wastewater, and Amendment 2 Permits, Wastewater Service Area and Agreements, Water Service, Wastewater Fees, and related items. Consultation with Attorney, 551.071

• 21.Consultation with Attorney and Deliberation of the Appointment, Employment, Evaluation, Reassignment, and Duties of the Public Works Director, Deputy Public Works Director, Utilities Services Manager, Utilities Director, and Utilities Operations Manager. Consultation with Attorney, 551.071; Personnel Matters, 551.074

• 2022 - Deputy Public Works Director FT Exempt (approved 09.20.2022) .pdf (0.22 MB)
• 2022 - Utilities Services Manager FT Exempt (approved 11.18.2022).pdf (0.21 MB)
• 2022 - Public Works Director FT Exempt (approved 09.20.2022).pdf (0.21 MB)

UPCOMING MEETINGS

City Council & Board of Adjustment Meetings
February 6, 2024, at 6:00 p.m. (CC & BOA)
February 20, 2024, at 6:00 p.m. (CC)
March 5, 2024, at 6:00 p.m. (CC & BOA)
March 19, 2024, at 6:00 p.m. (CC)

Board, Commission & Committee Meetings
January 17, 2024, Parks & Recreation Commission at 6:00 p.m.
January 18, 2024, Farmers Market Committee at 10:00 a.m.
January 18, 2024, Emergency Management Commission at 12:00 p.m.
January 22, 2024, Transportation Committee at 3:30 p.m.
January 22, 2024, Founders Day Commission at 6:30 p.m.
January 23. 2024, Planning & Zoning Commission at 6:00 p.m.
January 24, 2024, Economic Development Committee at 4:00 p.m.
February 1, 2024, Historic Preservation Commission at 4:00 p.m.

ADJOURN

TEXAS OPEN MEETINGS ACT PUBLIC NOTIFICATION OF MEETING

I certify that this public meeting is posted in accordance with Texas Government Code Chapter 551, Open Meetings. This meeting agenda is posted on the bulletin board at the City of Dripping Springs City Hall, located at 511 Mercer Street, and on the City website at, www.cityofdrippingsprings.com, on January 12, 2024, at 5:00 p.m.