Founders Day Commission Regular Meeting 09/30/2024 06:30 PM 511 Mercer Street - Dripping Springs, Texas

CALL TO ORDER AND ROLL CALL

Commission Members
Jeff Shindler, Interim Chair
Susan Warwick, Secretary
Justin Cornett
Lisa Garza
Sharon Goss
Mark Handley
Clinton Holtzendorf
Scott Phillips
Kimberley Rutherford
Eric Strang
Michael Ward
Vacancy (At Large)
Vacancy (Dripping Springs Cook Off Club)
Vacancy (St Martin de Porres Catholic Church)

Staff, Consultants, & Appointed/Elected Officials
Parks & Community Services Director Andy Binz
Community Events Coordinator Johnna Krantz
Content Marketing Specialist Stephanie Hartnett
Deputy City Attorney Aniz Alani
Maintenance Director Riley Sublet
Council Member Sherrie Parks

PRESENTATION OF CITIZENS

A member of the public that wishes to address the Commission on any issue, regardless of whether it is posted on this agenda, may do so during Presentation of Citizens. It is the request of the Commission that individuals wishing to speak on agenda items with a public hearing hold their comments until the item is being considered. Individuals are allowed two (2) minutes each to speak regarding issues not on the agenda and two (2) minutes per item on the agenda, and may not cede or pool time. Those requiring the assistance of a translator will be allowed additional time to speak. Individuals are not required to sign in; however, it is encouraged. Individuals that wish to share documents with the Commission must present the documents to the City Secretary or City Attorney providing at least fifteen (15) copies; if fifteen (15) copies are not provided, the Commission will receive the documents the following day. Audio Video presentations will not be accepted during Presentation of Citizens. By law no action shall be taken during Presentation of Citizens; however, the Chair may provide a statement of specific factual information, recitation of existing policy, or direction or referral to staff.

MINUTES

• 1.Discuss and consider approval of the May 13, 2024, Founders Day Commission regular meeting minutes.

BUSINESS AGENDA

• 2.Introduction and Welcome to Commissioners Justin Cornett, Scott Phillips, Kimberly Rutherford, Eric Strang, and Michael Ward.

• 3.Overview of the Festival: History & Purpose; Commission Members; Organization & Meetings; Functions & Duties; Budget; and Committees.

• 4.Update on Commissioner Legal Requirements to Serve.

• 5.Discuss and consider a recommendation to City Council for a Chair of the Commission.

• 6.Discuss and consider approval of the appointment of a Vice Chair of the Commission.

• 7.Discussion and assignment of Commissioners to each of the Founders Day committees.

• 8.Discuss and consider approval of the 2025 Sponsorship Package.

• 9.Discuss and consider a recommendation to City Council for the appointment of representatives from St. Martin de Porres Catholic Church, the Dripping Springs Cook Off Club, and one At-Large member vacancy.

• 10.Discuss and consider possible dates for reschedule of the November 2024 Founders Day Commission meeting.

• 11.Discuss and consider alternative meeting location.

COMMITTEE REPORTS

Reports are for purposes of planning and providing staff direction for activities related to the Founders Day Event, and no action shall be taken.

• 12.Arts & Crafts Committee
  Commissioner (St. Martin de Porres Representative)
  Staff: Community Events Coordinator Johnna Krantz

• 13.Carnival & Food Committee
  Commissioners Goss and Warwick (Lions Club Representatives)

• 14.Entertainment Committee
  Commissioner Holtzendorf

• 15.Parade Committee
  Commissioners:
  Staff: Community Events Coordinator Johnna Krantz

• 16.Publicity Committee
  Commissioners:
  Staff: Content Marketing Specialist Stephanie Hartnett

• 17.Sanitation Committee
  Commissioner Shindler
  Staff: Parks Maintenance Manager Patrick Baglietto

• 18.Safety & Security Committee
  Commissioner Handley
  Staff: Emergency Management Coordinator Roman Baligad

• 19.Site Plan Committee
  Commissioner Shindler
  Staff: City Maintenance Director Riley Sublett for electrical set up and road closures

• 20.Sponsorship Committee
  Commissioners:
  Staff: City Attorney Laura Mueller or Deputy Attorney Aniz Alani & Community Events Coordinator Johnna Krantz

• 21.Traffic & Parking Committee
  Commissioners:
  Staff: Emergency Management Coordinator Roman Baligad & Community Events Coordinator Johnna Krantz

• 22.Volunteer Committee
  Commissioners:
  Staff: Community Events Coordinator Johnna Krantz

• 23.Budget Committee
  Commissioner Garza
  Staff: Finance Director Shawn Cox

CLOSED SESSION

The Commission has the right to adjourn into closed session on any item on this agenda and at any time during the course of this meeting to discuss any matter as authorized by law or by the Open Meetings Act, Texas Government Code Sections 551.071 (Consultation With Attorney), 551.072 (Deliberation Regarding Real Property), 551.073 (Deliberation Regarding Prospective Gifts), 551.074 (Personnel Matters), 551.076 (Deliberation Regarding Security Devices or Security Audits), and 551.087 (Deliberation Regarding Economic Development Negotiations), and 551.089 (Deliberation Regarding Security Devices or Security Audits). Any final action or vote on any Closed Session item will be taken in Open Session.

UPCOMING MEETINGS

Founders Day Commission Meetings
October 28, 2024, at 6:30 p.m.
December 9, 2024, at 6:30 p.m.

City Council Meetings
September 17, 2024, at 6:00 p.m.
October 1, 2024, at 6:00 p.m.
October 15, 2024, at 6:00 p.m.
November 5, 2024, at 6:00 p.m.

ADJOURN

TEXAS OPEN MEETINGS ACT PUBLIC NOTIFICATION OF MEETING

I certify that this public meeting is posted in accordance with Texas Government Code Chapter 551, Open Meetings. This meeting agenda is posted on the bulletin board at the City of Dripping Springs City Hall, located at 511 Mercer Street, and on the City website at, www.cityofdrippingsprings.com, on September 27, 2024 at 11:45 a.m.