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REGULAR MEETING OF THE CITY COUNCIL Monday, December 18, 2023 07:00 PM 86 W CENTER ST., DOUGLAS MI

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1.CALL TO ORDER: By Mayor

2.ROLL CALL: By Clerk

3.PLEDGE OF ALLEGIANCE: Led by Mayor

4.CONSENT CALENDAR

  1. A.Approve the Council Meeting Agenda for December 18, 2023

  2. B.Approve the Council Regular Meeting Minutes for December 4, 2023

  3. C.Approve the Council Closed Session Meeting Minutes for December 4, 2023

  4. D.Approve invoices in the amount of $89,332.98

  5. E.Appointments 

  6. F.Special Event - Douglas Dutchers

  7. G.Retirement Honors - Mark Giles, Pam Aalderink, Tino Reyes

Motion to approve the Consent Calendar of December 18, 2023 – roll call vote

5.PUBLIC COMMUNICATION - VERBAL (LIMIT OF 3 MINUTES)

6.PUBLIC COMMUNICATION - WRITTEN

7.UNFINISHED BUSINESS

  1. A.De Minimis Benefits Policy - (tabled 12/4/2023)

    Motion to approve the de minimus benefits policy. - roll call vote

8.NEW BUSINESS

  1. A.Park and Recreation Draft Plan - Presentation

  2. B.Blue Star Trail - Phase 1 Engineering - Cost Share Grant Applications -
    FY2023-2024 - $3,500 Budget for MDNR Trust Fund Grant
    FY2024-2025 - $4,500 Budget for TAP Grant

    Motion to approve the Interlocal Agreement to retain engineering services with Saugatuck Township and the agreement for payment of certain engineering services with the Friends of the Blue Star Trail, and The City of Douglas. - roll call vote.

    Motion to request Prein & Newhof complete Phase 1 Engineering Services for the Wiley Road to M89 section of the Blue Star Trail at a not-to-exceed cost of $49,000, to be paid for by Friends of the Blue Star Trail, and provide 50% of funding ($8,000.00) splitting the cost with the Township, for TAP and Trust Fund Grant support under existing General Service Agreement. - roll call vote

  3. C.Westshore PUD - Approval to Ratify Execution of the Open Space Easements Agreement

    Motion to ratify execution of the Open Space Easements relating to the Westshore PUD executed by the Mayor and City Clerk on November 22, 2023. - roll call vote

9.REPORTS

  1. A.Commission/Committee/Boards

    1. Planning Commission
    2. Kalamazoo Lake Sewer Water
    3. Downtown Development Authority
    4. Kalamazoo Lake Harbor Authority
    5. Douglas Harbor Authority
    6. Douglas Brownfield Authority
    7. Fire Board
    8. Community Recreation
    9. Playground Committee

  2. B.Administration Reports

10.PUBLIC COMMUNICATION – VERBAL (LIMIT OF 3 MINUTES)

11.COUNCIL COMMENTS

12.MAYOR’S REPORT/COMMENTS

13.CLOSED SESSION

Motion to enter into closed session per Sect: 8 (h) of the Open Meetings Act, to discuss an attorney-client communication relating to the recently acquired 415 Wiley Road Property. - roll call vote.

Motion to exit from closed session, and enter back into the regular session of the City Council meeting agenda. - roll call vote.

14.ADJOURNMENT

Motion to adjourn the meeting.

Please Note – The City of the Village of Douglas (the “City”) is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of this meeting or the facilities, are requested to contact Laura Kasper, City Clerk, at (269) 857-1438, or clerk@douglasmi.gov to allow the City to make reasonable accommodations for those persons. CITY OF THE VILLAGE OF DOUGLAS, ALLEGAN COUNTY, MICHIGAN