Regular Meeting Wednesday, October 11, 2023 06:00 PM City Hall - Council Chamber, 425 10th Street, Douglas, AZ 85607

Pursuant to A.R.S. Sec. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the Mayor and Council will hold a SPECIAL MEETING at 5:00 p.m., and a REGULAR MEETING at 6:00 p.m., on WEDNESDAY, OCTOBER 11, 2023, meetings are open to the public, at City Hall - Council Chamber, 425 Tenth Street, Douglas, AZ 85607.

If you would like to address the City Council regarding any item on the agenda, please contact the City Clerk at (520) 417-7301 or via email at alma.andrade@douglasaz.gov to complete your request to speak form.

Members of the City of Douglas Council will attend either in person or by telephone.
If authorized by a majority vote of the Council of the City of Douglas, the Council may adjourn the meeting at any time and move into Executive Session for legal advice on any agenda item, pursuant to A R.S. § 38-431.03. The Executive Session will be held immediately after the vote to go into Executive Session and will not be open to the public.

Notice is hereby given that pursuant to A.R.S. §1-602. A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the City Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the City Clerk to such recording or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the City will assume that the rights afforded parents pursuant to A.R.S. §1-602. A.9 have been waived."

AGENDA - A copy of the agenda will be available at the office of the City Clerk at 425 Tenth Street, Douglas, Arizona at least twenty-four hours in advance of the meeting.

CONSENT AGENDA - ORDER, DEFERRAL AND ACCELERATION OF AGENDA ITEMS, MAY OCCUR, ALONG WITH VOTE WITHOUT DISCUSSION: Information concerning the consent items has been forwarded to each Council Member prior to this meeting for study and is on file at the City Clerk's Office in City Hall. Unless some other member of the audience or Council Member has a question concerning an item and asks that it be withdrawn from the consent list, the items OCCUR, ALONG WITH VOTE WITHOUT DISCUSSION: are approved at one time by the City Council. The action taken by the Council in approving consent items is set forth in the explanation of the individual items.

MEMBERS OF THE PUBLIC can submit their questions for the Call to the Public section by email to alma.andrade@douglasaz.gov by Tuesday, OCTOBER 10, 2023, by 5:00 p.m. in order to be read during meeting. If a Call to the Public has been sent to the City Clerk, please call (346) 248-7799 at 6:00 p.m. and enter Meeting ID: 794-497-8929, Passcode: 9371 and wait to be called upon to participate. Action taken as a result of public comment will be limited to directing staff to study the matter or rescheduling the matter for further consideration and decision at a later date.

PUBLIC NOTICE - Live Stream and Audio/Video recording may be in progress during all public portions of Council meetings held in these Chambers. If you are in Council Chambers during the Council meeting you are consenting to be recorded and live-streamed.

Dated this 6th day of October 2023.

AGENDA

REGULAR MEETING - OCTOBER 11, 2023

1.CALL TO ORDER.

2.PLEDGE OF ALLEGIANCE.

3.INVOCATION.

4.ROLL CALL.

5.READING OF PROCLAMATIONS.

  1. A.EXTRA MILE DAY.

  2. B.22nd ANNUAL ARIZONA CITIES & TOWNS WEEK.

  3. C.DOMESTIC VIOLENCE MONTH.

6.PERSONS WISHING TO ADDRESS THE COUNCIL IN WRITING OR VERBALLY ON ANY ITEM NOT ON THE AGENDA.

7.DISCUSSION/DECISION on APPROVAL of CONSENT AGENDA ITEMS:

  1. A.EXPENDITURES for the month of SEPTEMBER 2023, totaling $5,195,516.30.

  2. B.MEETING MINUTES for SEPTEMBER 13 & 27, 2023.

  3. C.DOUGLAS PUBLIC FACILITY MUNICIPAL PROPERTY CORPORATION REAPPOINTMENTS of Manny Robles, Francisco Tachi Durazo, Nick Forsythe; and an APPOINTMENT to the DOUGLAS PUBLIC FACILITY MUNICIPAL PROPERTY CORPORATION of Jose Montaño.

  4. D.TRANSPORTATION ADVISORY COMMITTEE REAPPOINTMENT of Matthew Gurney.

8.PRESENTATION/DISCUSSION.

  1. A.UPDATE to DOUGLAS TRANSIT SITE SELECTION & ENVIRONMENTAL STUDY (CivTech).

9.DISCUSSION/DECISION on APPROVALS.

  1. A.RESOLUTION NO. 23-1567, a Resolution of the Mayor and Council of the City of Douglas, Cochise County, Arizona, AUTHORIZING the intent to grant a UTILITY EASEMENT to ARIZONA PUBLIC SERVICE (APS) for the construction of future SOLAR PANEL PARKING STRUCTURES at two city-owned sites through the Solar Communities program.

  2. B.AUTHORIZING the APPROVAL to request budget authority to fund $68,000 from unrestricted fund balance to update the CITY of DOUGLAS 2002 GENERAL PLAN.

  3. C.AUTHORIZING the ACCEPTANCE of a proposed Scope of Work from STANTEC CONSULTING SERVICES in the amount of $325,215.49 for a portion of the Preliminary ENGINEERING 60% design for the WEST EXPANSION AREA for DOUGLAS, ARIZONA and surrounding project areas.

  4. D.AUTHORIZING the APPROVAL of the ASSIGNMENT of DEED of TRUST and other loan documents from the DOUGLAS HOUSING CORPORATION I (Assignor) to the CITY OF DOUGLAS (Assignee).

  5. E.AUTHORIZING the GRANT ACCEPTANCE in the amount of $2,500, from the LEGACY FOUNDATION of SOUTHERN ARIZONA to fund the HEALTHY CHOICES AT YOUR LIBRARY, A STEAM BASED HEALTH LITERACY PROGRAM.

  6. F.AUTHORIZING the APPROVAL of a Change Order from SUNLAND ASPHALT for the continuation of the AIRPORT RUNWAY REHABILITATION PROJECT.

  7. G.AUTHORIZING the APPROVAL of the City of Douglas SURPLUS VEHICLE and EQUIPMENT AUCTION.

10.CITY MANAGER REPORTS.

11.INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND FUTURE AGENDA ITEM REQUESTS.

12.ADJOURNMENT.

Posted at City Hall on Friday, October 6, 2023, @ 6:10 p.m. by: