Regular Meeting Wednesday, July 12, 2023 06:00 PM City Hall - Council Chamber, 425 10th Street, Douglas, AZ 85607

Pursuant to A.R.S. Sec. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the Mayor and Council will hold a REGULAR MEETING at 6:00 p.m., on WEDNESDAY, JULY 12, 2023, meeting is open to the public, at City Hall - Council Chamber, 425 Tenth Street, Douglas, AZ 85607.

If you would like to address the City Council regarding any item on the agenda, please contact the City Clerk at (520) 417-7301 or via email at alma.andrade@douglasaz.gov to complete your request to speak form.

Members of the City of Douglas Council will attend either in person or by telephone.
If authorized by a majority vote of the Council of the City of Douglas, the Council may adjourn the meeting at any time and move into Executive Session for legal advice on any agenda item, pursuant to A R.S. § 38-431.03. The Executive Session will be held immediately after the vote to go into Executive Session and will not be open to the public.

Notice is hereby given that pursuant to A.R.S. §1-602. A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the City Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the City Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the City will assume that the rights afforded parents pursuant to A.R.S. §1-602. A.9 have been waived."

AGENDA - A copy of the agenda will be available at the office of the City Clerk at 425 Tenth Street, Douglas, Arizona at least twenty-four hours in advance of the meeting.

CONSENT AGENDA - ORDER, DEFERRAL AND ACCELERATION OF AGENDA ITEMS, MAY OCCUR, ALONG WITH VOTE WITHOUT DISCUSSION: Information concerning the consent items has been forwarded to each Council Member prior to this meeting for study and is on file at the City Clerk's Office in City Hall. Unless some other member of the audience or Council Member has a question concerning an item and asks that it be withdrawn from the consent list, the items OCCUR, ALONG WITH VOTE WITHOUT DISCUSSION: are approved at one time by the City Council. The action taken by the Council in approving consent items is set forth in the explanation of the individual items.

MEMBERS OF THE PUBLIC can submit their questions for the Call to the Public section by email to alma.andrade@douglasaz.gov by Tuesday, JULY 11, 2023, by 5:00 p.m. in order to be read during meeting. If a Call to the Public has been sent to the City Clerk, please call (346) 248-7799 at 6:00 p.m. and enter Meeting ID: 794-497-8929, Passcode: 9371 when prompted, and wait to be called upon to participate. Action taken as a result of public comment will be limited to directing staff to study the matter or rescheduling the matter for further consideration and decision at a later date.

PUBLIC NOTICE - Live Stream and Audio/Video recording may be in progress during all public portions of Council meetings held in these Chambers. If you are in Council Chambers during the Council meeting you are consenting to be recorded and live-streamed.

Dated this 7th day of July 2023.



AGENDA

REGULAR MEETING - JULY 12, 2023

1.CALL TO ORDER.

2.PLEDGE OF ALLEGIANCE.

3.INVOCATION.

4.ROLL CALL.

5.PRESENTATION of AWARDS.

  1. A.RECOGNITION to Debbie Contreras for her business "DEBBIE'S GOLDEN CURL" in the community for more than 30 years.

6.PERSONS WISHING TO ADDRESS THE COUNCIL IN WRITING OR VERBALLY ON ANY ITEM NOT ON THE AGENDA.

7.DISCUSSION/DECISION on APPROVAL of CONSENT AGENDA ITEMS:

  1. A.EXPENDITURES for the month of JUNE 2023 totaling $3,387,604.38.

  2. B.MEETING MINUTES for MAY 18, JUNE 7, JUNE 14, 2023.

  3. C.BOARDS and COMMITTEE APPOINTMENTS/REAPPOINTMENTS are retroactive to JULY 1, 2023:

    DOUGLAS HOUSING CORPORATION I CASAS ESPERANZA REAPPOINTMENTS of BELEN DURAZO and RAY NOVOA.

    DOUGLAS HOUSING CORPORATION I CASAS ESPERANZA APPOINTMENT of CANDY CHAVEZ.

    MERIT SYSTEM BOARD REAPPOINTMENTS of PAUL VILLAREAL and GILBERT AGUILAR.

    PLANNING AND ZONING APPOINTMENT of SHEILA AYROM.

8.PRESENTATION/DISCUSSION.

  1. A.RECEIPT of the Final FY2022 AUDITED FINANCIALS.

9.DISCUSSION/DECISION on APPROVALS.

  1. A.SECOND READING OF ORDINANCE NO. 23-1166, an Ordinance of the Mayor and Council of the City of Douglas, Cochise County, Arizona, ADOPTING “2023 AMENDMENTS to the DOUGLAS ZONING CODE and chapter 2.32” by reference to amend certain provisions to the update of rules and regulations to zoning within the City of Douglas and amending certain provisions of Articles 1, 2, 3, 4, 5, 10, 11, 12, 13, and 14 of Title 17, of the Douglas Zoning Code, and amending chapter 2.32 of the Douglas Municipal Code relating to the Planning and Zoning Commission; establishing severability of components of Ordinance; and establishing an effective date thereof.

  2. B.SECOND READING OF ORDINANCE NO. 23-1167, an Ordinance of the Mayor and Council of the City of Douglas, Cochise County, Arizona, ADOPTING the “2023 AMENDMENTS TO TITLE 15” by reference to amend certain provisions of Chapter 15.08 of the Douglas Municipal Code relating to BUILDING PERMITS AND INSPECTION; establishing severability of components of Ordinance; and establishing an effective date thereof.

  3. C.RESOLUTION NO. 23-1552, a Resolution of the Mayor and Council of the City of Douglas, Cochise County, Arizona, AUTHORIZING the execution of an EXTENSION to the BUILDING LEASE AGREEMENT between the CITY OF DOUGLAS and the ARIZONA BOARD OF REGENTS, to continue to PROVIDE SPACE for the DOUGLAS ANIMAL SHELTER at 2017 Rogers Avenue, in the City of Douglas, Arizona.

  4. D.RESOLUTION NO. 23-1553, a Resolution of the Mayor and Council of the City of Douglas, Cochise County, Arizona, AUTHORIZING the City of Douglas to ACCEPT GRANT FUNDING from WALMART in the amount of $3,500 as part of their FY2023 COMMUNITY GRANTS PROGRAM.

  5. E.RESOLUTION NO. 23-1554, a Resolution of the Mayor and Council of the City of Douglas, Cochise County, Arizona, AUTHORIZING the ACCEPTANCE of FEMA ASSISTANCE TO FIREFIGHTERS GRANTS (AFG) grant funding in the amount of $94,888.57 for the purchase of a Fire PROTECTION Sprinkler system.

  6. F.RESOLUTION NO. 23-1555, a Resolution of the Mayor and Council of the City of Douglas, Cochise County, Arizona, DESIGNATING the FINANCE DIRECTOR, ALEJANDRO MARTINEZ as the city’s CHIEF FISCAL OFFICER for purposes of officially submitting the FISCAL YEAR EXPENDITURE LIMITATION REPORT to the Arizona Auditor General.

  7. G.RESOLUTION NO. 23-1556, a Resolution of the Mayor and Council of the City of Douglas, Cochise County, Arizona, AUTHORIZING the ACCEPTANCE of a $470,433.76 Proposal from KE&G Construction of Sierra Vista for the Mill and Overlay of 5th Street from Pan American to Chino Road in the City of Douglas.

  8. H.CONTRACT AWARD to SUNLAND ASPHALT & CONSTRUCTION INC., for RUNWAY REHABILITATION at the DOUGLAS MUNICIPAL AIRPORT.

10.DISCUSSION/DECISION to call for and conduct an EXECUTIVE SESSION under the authority of ARS 38-431.03 (A3), (4), and (7) to consider its position, instruct its representatives and obtain legal advice regarding the following:

A.  PURCHASE and SALE AGREEMENT BETWEEN the CITY of DOUGLAS and HARELL COOLEY, LLC.

B. CARDON DEVELOPMENT GROUP BID FOR PUBLIC-PRIVATE PARTNERSHIP.

C. UPDATE REGARDING THE PROPERTY SALE of VACANT LAND around the DOUGLAS MUNICIPAL AIRPORT.

11.UPDATE regarding EXECUTIVE SESSION Items:

A.  PURCHASE and SALE AGREEMENT between the CITY of DOUGLAS and HARELL COOLEY, LLC.

B. CARDON DEVELOPMENT GROUP BID for PUBLIC-PRIVATE PARTNERSHIP.

C. UPDATE regarding the PROPERTY SALE of VACANT LAND around the DOUGLAS MUNICIPAL AIRPORT.

12.DISCUSSION/DECISION on APPROVALS.

  1. A.BID AWARD to CARDON DEVELOPMENT GROUP for PUBLIC-PRIVATE PARTNERSHIP for CONSULTING on FUTURE ECONOMIC DEVELOPMENT INITIATIVES.

  2. B.SECOND READING of ORDINANCE NO. 23-1164, an Ordinance of the Mayor and Council of the City of Douglas, Cochise County, Arizona, AUTHORIZING the SALE of sections of VACANT land located around the Douglas Municipal Airport with Assessor’s Parcel Number 410-01-005 pending a boundary survey and ADOT approval of a revised Airport Layout Plan to JW RESOURCES, LLC, pursuant to terms entered into by the parties; establishing severability of components of Ordinance; and establishing an effective date thereof.

13.CITY MANAGER REPORTS.

14.INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND FUTURE AGENDA ITEM REQUESTS.

15.ADJOURNMENT.

Posted at City Hall on Friday, July 7, 2023, @ 6:15 p.m. by: