Regular Meeting Wednesday, January 10, 2024 06:00 PM City Hall - Council Chamber, 425 10th Street, Douglas, AZ 85607

Pursuant to A.R.S. Sec. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the Mayor and Council will hold a SPECIAL MEETING at 5:15 p.m., and a REGULAR MEETING at 6:00 p.m., on WEDNESDAY, JANUARY 10, 2024, meetings are open to the public, at City Hall - Council Chamber, 425 Tenth Street, Douglas, AZ 85607.

If you would like to address the City Council regarding any item on the agenda, please contact the City Clerk at (520) 417-7301 or via email at alma.andrade@douglasaz.gov to complete your request to speak form.

Members of the City of Douglas Council will attend either in person or by telephone. If authorized by a majority vote of the Council of the City of Douglas, the Council may adjourn the meeting at any time and move into Executive Session for legal advice on any agenda item, pursuant to A R.S. § 38-431.03. The Executive Session will be held immediately after the vote to go into Executive Session and will not be open to the public.

Notice is hereby given that pursuant to A.R.S. §1-602. A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the City Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the City Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the City will assume that the rights afforded parents pursuant to A.R.S. §1-602. A.9 have been waived."

AGENDA - A copy of the agenda will be available at the office of the City Clerk at 425 Tenth Street, Douglas, Arizona at least twenty-four hours in advance of the meeting.

CONSENT AGENDA - ORDER, DEFERRAL AND ACCELERATION OF AGENDA ITEMS, MAY OCCUR, ALONG WITH VOTE WITHOUT DISCUSSION: Information concerning the consent items has been forwarded to each Council Member prior to this meeting for study and is on file at the City Clerk's Office in City Hall. Unless some other member of the audience or Council Member has a question concerning an item and asks that it be withdrawn from the consent list, the items OCCUR, ALONG WITH VOTE WITHOUT DISCUSSION: are approved at one time by the City Council. The action taken by the Council in approving consent items is set forth in the explanation of the individual items.

MEMBERS OF THE PUBLIC can submit their questions for the Call to the Public section by email to alma.andrade@douglasaz.gov by Tuesday, JANUARY 9, 2024, by 5:00 p.m. in order to be read during meeting. If a Call to the Public has been sent to the City Clerk, please call (346) 248-7799 at 6:00 p.m. and enter Meeting ID: 794-497-8929, Passcode: 9371 when prompted, and wait to be called upon to participate. Action taken as a result of public comment will be limited to directing staff to study the matter or rescheduling the matter for further consideration and decision at a later date.

PUBLIC NOTICE - Live Stream and Audio/Video recording may be in progress during all public portions of Council meetings held in these Chambers. If you are in Council Chambers during the Council meeting you are consenting to be recorded and live streamed.

Dated this 5th day of January 2024.

AGENDA

REGULAR MEETING - JANUARY 10, 2024

1.CALL TO ORDER.

2.PLEDGE OF ALLEGIANCE.

3.INVOCATION.

4.ROLL CALL.

5.PRESENTATION of AWARDS.

  1. A.CERTIFICATE OF ACHIEVEMENT for EXCELLENCE in Financial Reporting for FY 2022 Audit.

6.PERSONS WISHING TO ADDRESS THE COUNCIL IN WRITING OR VERBALLY ON ANY ITEM NOT ON THE AGENDA.

7.READING OF PROCLAMATION.

  1. A.Catholic School Week.

8.DISCUSSION/DECISION on APPROVAL of CONSENT AGENDA ITEMS:

  1. A.EXPENDITURES for the month of DECEMBER 2023 totaling $4,297,528.23. 

  2. B.MEETING MINUTES for DECEMBER 2023.

9.DISCUSSION/DECISION on APPROVALS.

  1. A.SECOND READING OF ORDINANCE NO. 23-1171, an Ordinance of the Mayor and Council of the City of Douglas, Cochise County, Arizona, to undertake a DEPARTMENTAL REORGANIZATION affecting the POLICE DEPARTMENT and AMENDING the Ordinances No. 631, 673, 728, 848, 04-871, 09-954, 13-1027, 18-1086, 19-1103, 19-1108, 21-1133, 22-1142 and 23-1159; establishing severability of components of ordinance; and establishing an effective date thereof.

  2. B.SECOND READING OF ORDINANCE NO. 23-1172, an Ordinance of the Mayor and Council of the City of Douglas, Cochise County, Arizona, ADOPTING “MARIJUANA LAND USES AMENDMENTS to the DOUGLAS ZONING CODE ARTICLE 5 OF TITLE 17 and CHAPTER 5.02 of the DOUGLAS MUNICIPAL CODE” by reference to amend certain provisions, relating to the update of rules and regulations to zoning within the City of Douglas and to the Licensing and Taxation of Marijuana Land Uses; establishing severability of components of Ordinance; and establishing an effective date thereof.

  3. C.SECOND READING OF ORDINANCE NO. 23-1173, an Ordinance of the Mayor and Council of the City of Douglas, Cochise County, Arizona, AUTHORIZING the PURCHASE of REAL PROPERTY located at 2017 ROGERS AVENUE, Douglas, Arizona at a purchase price of $560,000; Approving the Purchase and Sale Agreement and Escrow Instructions with the University of Arizona Board of Regents; Authorizing the Mayor and City Manager to Execute all necessary documents; establishing severability of components of ordinance; and establishing an effective date thereof.

  4. D.FIRST READING OF ORDINANCE NO. 24-1174, an Ordinance of the Mayor and Council of the City of Douglas, Cochise County, Arizona, AMENDING ORDINANCE NO. 08-938 and AMENDING the DOUGLAS MUNICIPAL CODE TITLE 2, CHAPTER 2.02 relating to CITY COUNCIL by AMENDING SECTION 2.02.010 MEETINGS-TIME, PLACE AND QUORUM; establishing severability of components of Ordinance; and establishing an effective date thereof.

  5. E.RESOLUTION NO. 24-1580, a Resolution of the Mayor and Council of the City of Douglas, Cochise County, Arizona, AUTHORIZING the ACCEPTANCE of GRANT FUNDING in the amount of $50,000 from THE LEGACY FOUNDATION of SOUTHERN ARIZONA for the NATIONAL FITNESS CAMPAIGN OUTDOOR FITNESS COURT PROJECT.

  6. F.RESOLUTION NO. 24-1581, a Resolution of the Mayor and Council of the City of Douglas, Cochise County, Arizona, AUTHORIZING the entry into an INTERGOVERNMENTAL AGREEMENT between the CITY OF DOUGLAS and the DOUGLAS UNIFIED SCHOOL DISTRICT NO. 27 for purposes of PROVIDING DOUGLAS POLICE DEPARTMENT (DPD) PERSONNEL to fill TWO SCHOOL SAFETY OFFICER POSITIONS within the DISTRICT in the City of Douglas.

  7. G.RESOLUTION NO. 24-1582, a Resolution of the Mayor and Council of the City of Douglas, Cochise County, Arizona, APPROVING the City of Douglas TRANSIT SITE SELECTION and ENVIRONMENTAL ANALYSIS STUDY.

  8. H.RESOLUTION NO. 24-1583 a Resolution of the Mayor and Council of the City of Douglas, Cochise County, Arizona, ADOPTING the City of Douglas 2023 PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM PENSION FUNDING POLICY.

  9. I.RESOLUTION NO. 24-1584, a Resolution of the Mayor and Council of the City of Douglas, Cochise County, Arizona, AUTHORIZING the City of Douglas to enter into a DESIGN and CONSTRUCTION ASSISTANCE AGREEMENT with the DEPARTMENT OF THE ARMY REPRESENTED by the District COMMANDER for LOS ANGELES DISTRICT for ENVIRONMENTAL INFRASTRUCTURE serving the PORT OF ENTRY MODERNIZATION PROJECT in the amount of $1,950,000 reimbursable grant.

  10. J.RESOLUTION NO. 24-1585, a Resolution of the Mayor and Council of the City of Douglas, Cochise County, Arizona, AUTHORIZING the EXECUTION of a new INMATE WORK CONTRACT between the CITY of DOUGLAS and the ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY on behalf of the ARIZONA STATE PRISON COMPLEX-DOUGLAS to RENEW the AGREEMENT for FIVE (5) YEARS to PROVIDE INMATE LABOR for city projects.

  11. K.RESOLUTION NO. 24-1586, a Resolution of the Mayor and Council of the City of Douglas, Cochise County, Arizona, AUTHORIZING the City of Douglas to RATIFY the SALE of the RANCHO LA PERILLA APARTMENTS by the CITY OF DOUGLAS COMMUNITY HOUSING CORPORATION and SETTLE the OUTSTANDING NOTES owned to the City of Douglas.

  12. L.ACKNOWLEDGEMENT of CITIZEN’S PETITION REGARDING VETERAN BANNERS.

  13. M.UPDATE/DISCUSSION/DECISION regarding MIGRANT RELATED SITUATION.

10.CITY MANAGER REPORTS.

11.INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND FUTURE AGENDA ITEM REQUESTS.

12.ADJOURNMENT.

Posted at City Hall on Friday, January 5, 2024, @ 2:00 p.m. by: