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Board of Supervisors Regular Meeting Thursday, August 28, 2025 03:00 PM Municipal Building – 34 N. Liberty Street West Alexander, PA 15376

1.CALL MEETING TO ORDER:

2.PRAYER:

3.PLEDGE OF ALLEGIANCE:

4.ANNOUNCEMENT OF EXECUTIVE SESSIONS:

  1. A.An Executive Session was held on July 24, 2025 from 4:00 PM to 7:00 PM for Litigation

  2. B.An Executive Session was held on July 30, 2025 from 5:00 PM to 6:45 PM for Litigation

  3. C.An Executive Session was held on August 19, 2025 from 12:45 PM to 1:15 PM for Litigation

5.SUPERVISORS PRESENT ROLL CALL:

  1. A.Jim Bauer

  2. B.Randy Polan

  3. C.Edward Shingle

6.MOTION TO ADOPT THE AGENDA GIVING THE CHAIRMAN THE PRIVILEGE TO ADJUST.

7.PUBLIC COMMENT: Comments on Agenda items only

8.APPROVAL OF MINUTES:

  1. A.Motion to approve the Minutes from the Business Meeting on July 24, 2025

  2. B.Motion to approve the Minutes from the Agenda Meeting on August 19, 2025

9.FINANCIAL BUSINESS:

  1. A.Motion to approve the Township General Fund Bills.

  2. B.Motion to approve the Township Water & Sewer Fund Bills.

  3. C.Motion to approve the Township Liquid Fuels (State Fund) Bills.

  4. D.Motion to approve the Township Road Escrow Fund Bills.

10.DEPARTMENT REPORTS: 

  1. a.Fire Report -  Paper copy given at the Agenda meeting on August 19, 2025

  2. b.Police Report -  Paper copy given at the Agenda meeting on August 19, 2025

  3. c.Code Enforcement Report -  Paper copy given at the Agenda meeting on August 19, 2025

  4. d.Ambulance Report - N/A

11.RIGHT TO KNOW REPORT:

  1. A.Number of Right to Know Request Received = 5

  2. B.1 RTK from Jeffery Lehman

  3. C.4 RTK's from Kaitlin Rundle

12.OLD BUSINESS:

  1. A.Tunnel Ridge Agreement Master Meter Building 

  2. B.Ordinance #2 of 2025: An Ordinance of the Township of Donegal, Washington County, Pennsylvania, providing for the vacation of Valley Road within the Township

13.NEW BUSINESS:

  1. A.Pattison Setback Request

  2. B.2024 Audit and DCED Report as presented by Brian T. Kelly & Associates

  3. C.2024 Real Estate Tax Collector Audit as presented by Donegal Township Elected Auditors

  4. D.Quote from Harshman for Grant Preparation and Engineering Services for PennDOT Multimodal Grant and Transportation Alternatives Set Aside Program Grant in the amount of $7,200.00

  5. E.Advertising for 2025/2026 Winter Maintenance Bid

  6. F.Transfer of Act 13 Money from the General Fund to the Act 13 Fund in the amount of $321,130.71

  7. G.Brandon Laird Subdivision

  8. H.Britten Laird Subdivision

  9. I.Hiring of part-Time Police Officer Bryce Graham

  10. J.Purchase of 22 tons of salt from the Co-Stars 2025-2026 Salt Contract 

  11. K.Ebbert Road Escrow return to Wilkie Construction from 2017 in the amount of $4,000.00: 

    $1,000.00 for a Road Cut

    $3,000.00 for a Road Bond

  12. L.Intersection Camera Quotes

  13. M.Annual Renewal Civic Plus (Emergency & Mass Notification System) Increase from $2,782.50 to $3,150.00

  14. N.Quote from Norman Alan for the disposal of old Monitors and Towers

  15. O.Approve the closure of the Water and Sewer Escrow Account and move the remaining funds to the Water and Sewer Checking Account

14.WATER AND SEWER AUTHORITY BUSINESS:

  1. A.Transitional By-Laws

  2. B.Liability and Fiduciary Insurance Quote for 2025/2026 Policy Year in the amount of $4,241.00

  3. C.Purchase of a Computer for the Water and Sewer Office in the amount of $1,434.97

  4. D.$5,000.00 Principal Payment on the Community Bank Water and Sewage Loan for the Month of September in addition to the regular monthly payment

  5. E.Resolution 1 - 2025: Amending the Articles of Incorporation of the Authority to reflect the Terms of the Board Members

  6. F.Approval of Advertising for Amendment of Articles of Incorporation

  7. G.Reimburse the Donegal Township General Fund from the Water and Sewage Fund in the amount of approximately $12,949.00 for the 2024/2025 Insurance Policy year

  8. H.Reimburse Donegal Township General Fund from the Water and Sewage Account for Water and Sewage Wages not to exceed $10,000.00 (Meter Reader)

  9. I.Advertising fees to be paid out of the Water and Sewage Fund for the advertising of hiring staff for the Water and Sewer Authority

15.EXECUTIVE SESSION:

16.PUBLIC COMMENTS:

17.ADJOURNMENT OF MEETING: