Regular Meeting of the City Council 03/02/2022 06:00 PM

Call to Order.

Invocation

Pledge of Allegiance

Roll Call

Confirm or Adjust Agenda Order

Presentation Agenda.

Council Comments.

a.The next Regular Meeting of the City Council will be held April 5, 2022 at 6:00 p.m. in Council Chamber at Diamondhead City Hall.
b.The 2nd Annual Dog Park Day will held Saturday, April 9th from 11 a.m. to 4 p.m. on the south side.
c.Celebration commemorating the City of Diamondhead 10th Anniversary of Incorporation will be held at City Hall on Tuesday, April 26th at 5:30 p.m.
d.Presentation honoring the late Mark Duffy, Blessing of the Classics Coordinator
e.Frank Bordeaux of BXS Insurance - 2022 Insurance Renewals
f.Public Employees Retirement System of Mississippi presentation.

City Manager's Report.

Public Comments on Agenda Items.

Policy Agenda.

Minutes:

1.Motion to approve the February 15, 2022 Regular Meeting Minutes.

021522 Min.pdf (0.29 MB)

Ordinances:

2.2022-046: Motion to approve and establish policy for Constant Contact Eblast Messaging.

Eblast Policy - proposed.pdf (0.66 MB)

3.2022-059: Motion to adopt Resolution 2022-013 thereby acquiring, by donation, grant or conveyance, certain real property located within the City from Structures of Diamondhead, Inc. in exchange for the City conveying to Structures of Diamondhead, Inc. surplus property of equal or lesser value not part of right of way for the Town Center Project.

Res 2022-013 Resolution for acquisition and quitclaim of Structures Properties.pdf (0.02 MB)
Deed of Dedication (Structures 2022).pdf (0.02 MB)
1466-21_TRACT 10 (plat).pdf (0.57 MB)
1466-21_TRACT 10 (description).pdf (0.64 MB)
Deed of Dedication (City to Structures).pdf (0.02 MB)
1466-21_Tract 11 Draft 20220201.pdf (1.20 MB)

4.2022-060: Motion to adopt Resolution 2022-014 requesting the donation of land from Diamondhead Water & Sewer District consisting of a 1,915 square foot part of Lot 7, Block 2, Subdivision Phase 3, Unit 1 for right of way construction as part of the Town Center Project.

Res 2022-014 Requesting donation from DWSD.pdf (0.02 MB)
1466-21_TRACT 9 (plat).pdf (0.50 MB)
1466-21_TRACT 9 (description).pdf (0.48 MB)

Resolutions:

5.2022-069: Motion to adopt Resolution 2022-017 thereby requesting the Hancock County Port & Harbor Commission assist the City with economic development projects, including but not limited to, purchase of real property for future private development.

Res 2022-017 Requesting assistance Port Harbor for economic development projects.pdf (0.02 MB)

6.2022-086: Motion to declare the necessity for Sam's Club Membership, determining that anticipated savings gained from use of the card would exceed the cost of the card fee and for other related matters.

Res 2022-Sams Club MEembership Requesting donation.pdf (0.02 MB)

Consent Agenda:

7.2021-054: Motion to authorize the City Manager to make offer to purchase from the Estate of Myrtle Haas real property consisting of 490 sq. ft. (a portion of parcel 132H-1-03-004.000) at the purchase price of $1,151.50 based on the highest appraisal for the Right of Way for the town center project (Park Ten Drive) and further authorize the City Manager to execute any and all documents necessary to effectuate the purchase.

Haas - 2nd parcel.pdf (0.51 MB)

8.2021-387: Motion to approve the Interlocal Agreement with Hancock Count Board of Supervisors and Diamondhead Fire Department for the transfer of Insurance Rebate Funds in the amount of $58,873.79.

FIRE PROTECTION AGREEMENT DRC final draft.pdf (0.01 MB)

9.2022-067: Motion to approve a Master Service Agreement Work Assignment with Digital Engineering in the amount of $89,400 for Roadway Improvements Phase 4 design, bid and CEI services.

Work Assignment No.04 - Roadway Improvements Ph.4_revised.pdf (0.63 MB)

10.2022-075: Motion to approve payment to Pickering Firm in the amount of $3,560 for professional services relating to the Hilo Street Culvert Replacement project.

Pickeirng pay.pdf (0.03 MB)

11.2022-076: Motion to accept Substantial Completion of the Hilo Street Culvert Replacement Project as of January 28, 2022.

2022-0214- Proj. 26025.01 Substantial Completion for Hilo St. Culvert (002).pdf (0.38 MB)

12.2022-078: Motion to approve a Master Service Agreement Work Assignment with Pickering Firm, Inc. for desing, bidding and CEI for Kolo Court Drainage in the amount of $28,900.

WA-Kolo Ct Drainage-rev4.pdf (0.27 MB)

13.2022-079: Motion to request Mississippi Development Authority grant an extension for the East Aloha Improvements Project Phase 1 (SMLPC Grant) to June 30, 2022 and authorize the City Manager to execute on behalf of the City the official request for same.
14.2022-080: Motion to accept from the James Hightower Memorial Fund the donation of a magnolia tree and memorial bench with a total estimated value of $750 to be planted and installed at Maluhia Garden.
15.2022-081: Motion to approve Change Order No. 2 to the contract with Moran Hauling, Inc. in the net amount of $27,688.50 and extending the contract period 15 days to April 7, 2022 for the City Hall Parking Project.

2.23.22 City Hall Parking Lot Change Order 2_binder.pdf (1.29 MB)

16.2022-082: Motion to approve Payment Application No. 2 in the amount of $41,021.24 to Moran Hauling, Inc. for the City Hall Parking Lot Project.

City Hall Parking Lot Pay App 3_binder.pdf (2.30 MB)

17.2022-083: Motion to approve Master Service Agreement Work Assignment with Machada Patano in the amount of $27,500 for design, bidding and CEI phases of the Dog Park Project.

1.11.22 City of Diamondhead Park_rev3_binder (003).pdf (2.41 MB)

18.2021-087: Motion to approve the purchase of two (2) Kabota 60" zero-turn mowers in the amount of $14,811.22 each for a total of $29,622.44 from Lee Tractor Co. of Mississippi through State Sourcewell Pricing #8200055841.

kabota - zero turn.pdf (0.04 MB)

19.2022-088: Motion to approve payments to Covington Civil & Environmental in the amount of $11,942.50 for Turnberry Detention Pond Design, $4,906.00 for Stormwater Master Plan-Watershed A Phase 1, $17,985.00 for Commercial District Transformation Project.

covington Payment 030222.pdf (0.11 MB)

20.2022-089: Motion to approve payments to Chiniche Engineering & Surveying for professional services in the amount of $1,853.00 for Noma Drive Improvements and $2,001.45 for Bayou Drive Kayak Launch Improvements.

JJC Invoice 17-057-133 bayou drive kayak-2.22.22.pdf (0.83 MB)
JJC Invoice 17-057-132 noma-2.22.22.pdf (0.83 MB)

21.2022-090: Motion to approve amendment to Master Service Agreement Work Assignment with Chinche Engineering & Surveying in the amount of $9,000 for construction administration for East Aloha Improvements Phase 1

WA JJC.pdf (0.38 MB)

22.2022-091: Motion to approve Change Order 2 in the amount of $1,269.33 to contract with Bottom 2 Top Construction for the Hilo Street Culvert Replacement.

2022-0224-Project Close Change Order.pdf (0.45 MB)

23.2022-092: Motion to rescind council action taken on February 15, 2022 whereby Budget Amendment 2022-022 was approved and further to approve budget amendments 2022-022 as revised and 2022-023.

budget amend.pdf (0.18 MB)

24.2022-092: Motion to authorize the City Manager to make request to the Department of Marine Resources to modify project scope for the active GOMESA grant to remove shoreline restoration and include the existing stormwater retention pond on Diamondhead Drive North (Lily Pond).

DMR GOMESA request.pdf (0.20 MB)

25.2022-095: Motion to approve the proposed streets for the Phase 4 Paving Project.

Paving Ph 4 street selection.pdf (0.26 MB)

26.2021-096: Motion to authorize a request the US Army Corps of Engineers for assistance with Section 205 - Small Risk Management Projects.

US ARmy corp.pdf (0.36 MB)

Action Agenda.

27.2022-091: Motion to open the floor for nominations for Mayor Pro Tempore for City Council.

2022-091 pro temp.pdf (0.23 MB)

Routine Agenda.

Claims Payable

28.Motion to approve the Docket of Claims (DKT159326 - DKT159367) in the amount of $172,184.94

dOCKET 030222.pdf (0.16 MB)

Department Reports

Public Comments on Non-Agenda Items.

Executive Session - If Necessary

Adjourn/Recess.

NOTE: THE CITY OF DIAMONDHEAD WILL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD INDIVIDUALS WITH DISABILITIES AN EQUAL OPPORTUNITY TO SERVICES AND ACTIVITIES OF THE CITY. A WRITTEN REQUEST BY OR ON BEHALF OF QUALIFYING INDIVIDUALS SHALL BE SUBMITTED IN A TIMELY MANNER TO THE CITY CLERK.