Regular Meeting of the City Council 04/18/2023 06:00 PM Council Chambers, City Hall

Call to Order.

Invocation

Pledge of Allegiance

Roll Call

Confirm or Adjust Agenda Order

Presentation Agenda.

• a.The next Regular Meeting of the City Council will be held May 2, 2023 at 6:00 p.m. in Council Chambers located at City Hall.

• b.Proclamation Vancleave Live Oak Choctaw Tribe Diamondhead

• c.Legislative Update - Senator Philip Moran and Representative Jay McKnight.

Council Comments.

City Manager's Report.

Public Comments on Agenda Items.

Policy Agenda.

Minutes:

• 1.Motion to approve the April 4, 2023 Regular Meeting Minutes.

Ordinances:

Resolutions:

• 2.2023-199:  Motion to adopt Resolution 2023-018 thereby appointing Sue Layel to serve as Planning & Zoning Commissioner effective immediately for a 3-year term expiring March 2026. (Depreo)

Consent Agenda:

• 3.2023-192:  Motion to approve payment to Machado Patano in the amount of $450.00 for Hilo Way Drainage.

• 4.2023-193:  Motion to approve payment in the amount of $1,817.54  to Orion Planning for March 2023 services.

• 5.2023-194:  Motion to approve payments to Chiniche Engineering & Surveying in the amount of $332.50 for Bayou Drive Kayak Launch, in the amount of $2,359.50 for Drainage Pond Remediation and in the amount of $7,332.50  for Canal Dredging.

• 6.2023-195:  Motion to approve payments in the amount of $145.00 to Digital Engineering for Beaux Vue Phase 2 Drainage Improvements and $51,056.25 for Bond Paving Project.

• 7.2023-196:  Motion to refund Grant for the Diamondhead Dog Park Project in the amount of $10,000.00 to the Hancock County Community Development Foundation.

• 8.2023-197:  Motion to approve Pay Application 1 in the amount of $100,233.55 to JLB Contractors, LLC for the Lily Pond and Diamondhead Drive East Retention Pond. 

• 9.2023-198:  Motion to accept and award the low quote received from Moran Hauling, Inc. in the amount of $32,474.00 for Bayou Drive Drainage Improvements.

• 10.2023-204: Motion to approve the transfer of the Master Service Agreement between City of Diamondhead and Neel-Schaffer, Inc. (formerly Compton Engineering, Inc.).

• 11.2023-205:  Motion to approve Jon McCraw and Jeannie Klein as authorized signatories for the Small Municipalities and Limited Population Counties Grant (East Aloha Improvements) for cash request and other grant related reporting.

• 12.2023-206:  Motion to approve Change Order for sixty (60) additional days to the contract with Huey P. Stockstill, LLC. for the Roadway Improvements Phase 4 with no change to contract price.

• 13.2023-207:  Motion to approve Payment Request No 3 in the amount of $18,050.00 and Payment Request No 4 in the amount of $13,695.28 to Huey P. Stockstill, LLC for Diamondhead Roadway Improvements-Phase 4.

• 14.2023-208:   Motion to approve Budget Amendments 2023-004, 2023-005, 2023-006.

• 15.2023-209  Motion to concur with the recommendation to reject the sole bid received for the purchase of police pursuit vehicles.

• 16.2023-211:  Motion to approve payment in the amount of $25,655.00 to Rostan Solutions for MSA-Disaster Consulting Services.

Action Agenda.

• 17.2023-200:  Motion for discussion on ways to improve ARTICLE 11 - TREE ORDINANCE(3) (Depreo)

• 18.2023-201:  Motion for discussion on ways to improve ARTICLE 14 - LAND ALTERATIONS AND DISTURBANCES 14.1.4 Filling. (Depreo)

• 19.2023-202:  Motion to authorize City Manager to advertise to bid the Twin Lakes Fishing Pier and Walking Trail Project as per completed construction plans dated August 2022 with entry building as Bid Alternate No.1. (Depreo)

• 20.2023-203: 

  To review procedure(s) of Diamondhead’s storm water drainage regulations on the books for both subdivisions as well as individual lots. To ask the Building Inspector and city engineer and any other city staff employed in the enforcement of above, to give example of the steps they take in practice of verifying the regulations and ask them what suggestions they would make to amend, keep, or add to the regulations already on the books to adequately regulate these regulations so that no new building or development will cause a change in the flow of water onto any  adjacent properties except through the ditches or through other methods such as retention and or detention ponds.

  To gather these suggestions and send then to Orion planning for Orion’s review and possible implementation into the new City code they are working on.

  And to see what this council thinks of the requirement of notifying all adjacent property owners on any new builds or developments, by mail, of the possibility of deepening or adjusting in any way the co-joining swales or drainage ditches on City's easements in order to for the water to better flow (Maher)

• 21.2023-210:  Motion to award quotes for the purchase of two (2) new Police Pursuit Vehicles.

Routine Agenda.

Claims Payable

• 22.Motion to approve Docket of Claims (DKT230630 - DKT230672) in the amount of $428,631.83.

• 23.Motion to approve Docket of Claims in the amount of TBD to the Department of Revenue for Dog Park Day Sales Tax.

Department Reports

• a.Building Department

  Police Department

  Court Department

• b.March 2023 Financial Report

Public Comments on Non-Agenda Items.

Executive Session - If Necessary 

Adjourn/Recess.

NOTE:  THE CITY OF DIAMONDHEAD WILL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD INDIVIDUALS WITH DISABILITIES AN EQUAL OPPORTUNITY TO SERVICES AND ACTIVITIES OF THE CITY.  A WRITTEN REQUEST BY OR ON BEHALF OF QUALIFYING INDIVIDUALS SHALL BE SUBMITTED IN A TIMELY MANNER TO THE CITY CLERK.