City Commission Regular Meeting Tuesday, January 16, 2024 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of January 2, 2024 City Commission minutes and January 8, 2024 Special Meeting minutes. 

4.Approve Bills

  1. a.Approval of Bill List for January 16, 2024

5.Items from Citizens on Agenda

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to hire Atlas Maverick as non-certified patrol officer at $24.22 per hour effective February 4, 2024 pending pre-employment screening.  

  2. b.Permission to accept resignation of Rec Center front desk receptionist Adriane Melcher effective January 6, 2024.

  3. c.Permission to advertise in-house for 5 days and then in outside sources, if needed, for part-time Rec Center front desk receptionist (29 hours per week with 1/2 benefits per employee handbook) at $16.00 per hour. 

  4. d.Permission to hire Ashley Thompson as certified patrol officer at $26.79 per hour effective February 4, 2024 pending pre-employment screening.  

  5. e.Permission to allow three members of the Deadwood Volunteer Fire Department (Don Gifford, Shaun Brautigan and Louis Longmore) to use city vehicle to attend SD Firefighters Certificate class in Belle Fourche January 9 thru April 2, 2024. 

  6. f.Permission for Mayor to sign agreement with Black Hills Central Reservations for services related to the ticketing system at the Event Center from January 1, 2024 through December 31, 2028.

  7. g.Permission for Mayor to sign Parking Lease Agreement with First Baptist Church for nine (9) parking spaces at cost of $3,600.00 per year from January 1, 2024 through December 31, 2028. 

  8. h.Permission to pay 2024 Parking Lease with First Baptist Church in the amount of $3,600.00.

  9. i.Resolution 2024-03 Surplus Fire Equipment. 

  10. j.Permission to pay Elite Signs LLC in the amount of $3,112.76 for the remaining Broadway Ramp sign replacement package.  (To be paid by 2024 Parking & Transportation Supplies.)

  11. k.Permission to pay McDirt Excavation in the amount of $3,454.59 for contract services on the Main Street water line repair. (To be paid by 2024 Water repair budget.)  

  12. l.Permission to approve Grace Lutheran Church Not-For-Profit Grant request in the amount of $21,974.00 for replacement of deteriorated and inappropriate storm windows.  (To be paid by HP Outside Deadwood Grant line item.)   

  13. m.Permission to approve purchases up to $4,000.00 for expenses associated with Deadwood Day at the Capital on January 18, 2024. (To be paid from HP Public Education line item.)

  14. n.Permission to purchase up to 60 tons of salt from Black Strap at $172.00 per ton. (To be paid by 2024 Streets Supplies budget.)

7.Bid Items

  1. a.Results of bid opening for the 2024 Mt Moriah Cemetery project for concrete repair of walls in sections 1,2,3,4,10 and 11 held on January 11, 2024 at 2:00 p.m.

    Complete Concrete: Base Bid-$155,109.00, Alt. #1-$2,137.00, Alt. #2-$7,639.00, Alt. #3-$1,103.00, Alt. #4-$8,571.00, Alt. #5-$1,912.00, Alt. #6-$34,814.00 - Total $211,285.00

    SECO Construction: Base Bid-$197,000.00, Alt. #1-$8,000.00, Alt. #2-$20,000.00, Alt. #3-$6,500.00, Alt. #4-$6,500.00, Alt. #5-$5,500.00, Alt. #6-$20,000 - Total $277,000.00

  2. b.Permission to advertise to accept bids until 2:00 p.m. on February 1, 2024, with results to City Commission on February 5, 2024 for a 2002 or newer 95-100' Platform or Aerial Platform Ladder Truck.  

8.Public Hearings

  1. a.Hold public hearing for funding from the Board of Water and Natural Resources for the Highway 85 Water Main Extension and Booster Pump Project. 

  2. b.Hold public hearing for the lease of 600 square feet of city property near the PRV building at the Deadwood Event Complex to CommNet Cellular Inc. for location of a small cell tower.

  3. c.Hold public hearing for Forks Corks Kegs Event: open container in zones 1 and 2 on Friday, April 12 from 5:00 p.m. to 10:00 p.m. and Saturday, April 13, 2024 from 11:00 a.m. to 10:00 p.m. 

  4. d.Hold public hearing for Hops and Hogs Event: open container in zones 1 and 2 Friday, May 17 from 5:00 p.m. to 10:00 p.m. and Saturday, May 18, 2024 from noon to 10:00 p.m. 

  5. e.Set public hearing on February 5 for Retail (on-off sale) Malt Beverage and SD Farm Wine License for Main Street Espresso at 652 Main Street.

  6. f.Set public hearing on February 5 for Convention Center (on-sale) Liquor License (CL-501) and Retail (on-off sale) Malt Beverage & SD Farm Wine License (RB-3536) transfers from Deadwood Gaming BHCI LLC to Deadwood Hospitality BHCI LLC dba Deadwood Comfort Inn at 225 Cliff Street. 

9.Old Business

10.New Business

  1. a.Resolution 2024-04 Designating Special Events Recognized by the City of Deadwood for purposes of Ordinances Section 15.32.100 and 15.32.140 for 2024. 

  2. b.Permission to use professional services of AET (American Engineering Testing) for required concrete and compaction testing in amount not to exceed $35,000.00.  (To be paid by FEMA project budget.)

  3. c.Permission to purchase new desktop computer for the Planning, Zoning and Historic Preservation Officer from Golden West in an amount of $3,378.00 including installation. (To be split between Historic Preservation and Planning & Zoning equipment line items.)

  4. d.Acknowledge payment to the South Dakota State Archaeological Research Center in the amount of $25,521.48 for the archaeological research and monitoring to date for the Whitwood Creek Restoration project as required by FEMA. (To be paid from the FEMA project line item.)

11.Informational Items and Items from Citizens

  1. a.Petitions may be taken out and circulation may begin on January 26, 2024 for two (2) City Commission seats, each 3-year term.  Petitions must be returned no later than February 23, 2024 at 5:00 p.m.

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

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