City Commission Regular Meeting Tuesday, February 20, 2024 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of February 5, 2024 City Commission minutes

4.Approve Bills

  1. a.Approval of Bill List for February 20, 2024

5.Items from Citizens on Agenda

  1. a.Deadwood Police Officer of the Year Award - Devon Schumacher 

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Update Personnel Policy 6.4 for Recreation and Health Benefits

  2. b.Set Local Review Board meeting for Monday, March 18, 2024 at 9:00 a.m. and request permission to publish in official newspaper. 

  3. c.Permission to hire Albertson Engineering in the amount not to exceed $75,000.00 for engineering services for retaining walls and other structural engineering needs within the city. (To be paid out of HP Professional Services line item.)

  4. d.Approve the final portion of Deadwood Historic Preservation Commission's 2024 commitment to the Deadwood Arts Committee in the amount of $5,000.00 for a total of $25,000.00 for the creation of a Seth Bullock statue as budgeted.

  5. e.Permission to award round one of the 2024 Outside of Deadwood Grants in the amount of $46,500.00 based on the recommendation of Deadwood Historic Preservation Commission.

  6. f.Purchase of 178 Luxfer Prism Glass Tiles from Two Bit Originals, LLC in the amount of $1,424.00 to be used as architectural salvage for several historic buildings within Deadwood National Historic Landmark. (To be paid from HP Acquisitions line item.)

  7. g.Permission for Mayor to sign Payment Processing Agreement with CSG Forte Payments, Inc. for credit card processing at the Rec Center.  

  8. h.Allow use of public property for Deadwood Mickelson Trail Marathon: use of Sherman Street Lot Saturday, June 1 through Sunday, June 2 and use of Event Complex parking area on Sunday, June 2, 2024 from 5:00 a.m. to 3:00 p.m. Deposit has been received.  

  9. i.Approve special alcohol license for VFW to serve alcohol at History and Interpretive Lot for Kool Deadwood Nites on Thursday, August 22, Friday, August 23 and Saturday, August 24, 2024 from 11:00 a.m. to 10:00 p.m daily. No public hearing necessary since license is on publicly owned property. Payment and application have been received.  

  10. j.Permission to purchase up to 5,600 gallons of non-ethanol fuel at a price of $2.74 per gallon from Southside Service. (To be paid out of the Streets supplies budget.)

  11. k.Permission to engage King Appraisals as a state-certified general appraiser to determine a fair-market value of the right-of-way for the proposed Burnham Avenue extension. (To be paid from P&Z professional services line item)

7.Bid Items

8.Public Hearings

  1. a.Hold public hearing for Convention Center (on-sale) Liquor (CL-15404), Package (off-sale) Liquor (PL-4522), Retail (on-off sale) Malt Beverage & SD Farm Wine (RB-2609) and Retail (on-off sale) Wine and Cider (RW-6401) License transfers from Earnest Hospitality LLC to Fools Gold Gaming, LLC dba Deadwood Gulch Resort. 

  2. b.Hold public hearing for Retail (on-off sale) Wine and Cider License and transfer of Retail (on-off sale) Malt Beverage and SD Farm Wine License (RB-29580) from Black Hills Provisions to Deadwood Main, LLC dba The Vault Lounge at 696 Main Street. 

  3. c.Hold public hearing for Retail (on-off sale) Malt Beverage and SD Farm Wine License for Deadwood Outfitters & Tipsy Buffalo Bar at 653 Main Street.

  4. d.Hold public hearing for Summer Kick Off Concert: open container in Zone 1 and 2 from 5:00 p.m. until 10:00 p.m. on Friday, May 24, and noon to 10:00 p.m. on Saturday, May 25; street closure on Deadwood Street from Main Street to Pioneer Way from 9:00 a.m. on Friday, May 24 to 1:00 a.m. on Sunday, May 26, 2024. and closure of Siever Street (if needed) from 7:00 a.m. to midnight on Saturday, May 25, 2024. 

  5. e.Hold public hearing for Wednesday Night Concert Series at Outlaw Square: street closure on Deadwood Street from Main Street to Pioneer Way from 6:15 p.m. to 10:00 p.m. on the following Wednesdays: May 29, June 5, June 12, June 19, June 26, July 3, July 10, July 17, July 24, July 31, August 14, and August 28 and open container in zone 1 and 2 from 5:00 p.m. to 10:00 p.m. on the above mentioned Wednesdays with the addition of August 21, 2024. 

  6. f.Hold public hearing for Wild Bill Days Event: street closure on Main Street, Deadwood to Pine at 4:00 a.m. on Thursday, June 13 through 10:00 p.m. on Saturday, June 15; street closure on Main Street, Wall to Deadwood from 2:15 p.m. on Thursday, June 13 through 2:00 a.m. on Sunday, June 16;  open container in zones 1 and 2 Thursday, June 13, Friday, June 14 and Saturday, June 15 from noon to 10:00 p.m. daily, use of public property Friday, June 14 for Midnight Cowboy 5K, waiver of banner and vending fees Thursday, June 13 through Saturday, June 15, 2024 for the following non-profits: Deadwood Chamber and Northern Hills Alliance for Children.

  7. g.Hold public hearing for Sturgis Motorcycle Parking: parking on Main Street 10:00 a.m. to 2:00 a.m. daily Sunday, July 28 through Monday, August 12; parking in Interpretive Lot 10:00 a.m. to 2:00 a.m. daily Thursday, August 1 through Sunday, August 11, 2024.   

  8. h.Hold public hearing for Kool Deadwood Nites Event: street closure on Main Street from Wall to Deadwood at 6:00 p.m. to 9:00 p.m. on Tuesday, August 20, street closure on Main Street from Wall to Deadwood at 2:15 p.m. Wednesday, August 21 to 3:00 a.m. Sunday, August 25; street closure on Siever Street on Thursday, August 22 from 5:00 p.m. to 10:00 p.m.; street closure on Main Street from Deadwood to Pine street on Thursday, August 22 from 4:00 p.m. to 10:00 p.m.; street closure on Main Street from Deadwood to Pine Street on Friday, August 23 and Saturday, August 24 from 4:00 p.m. to 10:00 p.m. daily; street closure on Main Street from Lower Main Street at Pioneer Way to Pine Street from 8:00 a.m. to 3:00 p.m. for parade and Show and Shine on Sunday, August 25; open container in Zones 1 and 2 on Wednesday, August 21 from 5:00 p.m. to 10:00 p.m. and Thursday, August 22, Friday, August 23, Saturday, August 24 and Sunday, August 25 from noon to 10:00 p.m. daily; waiver of banner fees Sunday, August 18 through Sunday, August 25; waiver of vending fees for the following non-profits: Deadwood Chamber and American Legion Tuesday, August 20 through Sunday, August 25; waiver of vending fees for Napa (or alternative sponsor) at Welcome Center Lot Thursday, August 22 through Saturday, August 25; use of Interpretive Lot at 2:00 a.m. on Thursday, August 22 through 2:00 p.m. on Sunday, August 25; use of Interpretive Lot (7 parking spaces near Deadwood Street) Sunday, August 18 through Sunday, August 25 for tent and merchandise; use of Welcome Center Lot at 6:00 a.m. on Tuesday, August 20 through 10:00 p.m. on Saturday, August 24; use of Event Complex, Friday, August 23 through Sunday August 25; and Main Street parking from Wild Bill Bar to Nugget Saloon and in front of Mineral Palace on Thursday, August 22 to Saturday, August 24, 2024 from 10:00 a.m. to 10:00 p.m. daily.

9.Old Business

10.New Business

  1. a.Second Reading Ordinance #1393 Amending Chapter 10.12.047 Parking Meter Rate regarding language under subsection C(3).

  2. b.Second Reading Ordinance #1394 Budget Supplement 1 for 2024

  3. c.Report on parking donations collected from Wednesday, November 22 through Monday, December 26, 2023 and allocation of disbursement of funds.

  4. d.Permission to engage Towey Design Services at a cost of $154,210.00 for the engineering design of the Railroad Avenue Water Main Extension project identified as Urgent Task #2 of the recent water study to create a loop system as a secondary source of water for zones 4,5,6,7, and 8. (To be paid from Water enterprise fund.)

  5. e.Permission to pay Orange County ESD 3 in the amount of $130,000.00 for the purchase of 2002 Ferrara Inferno 100 Tower Ladder truck. (To be paid by Fire Department Truck Reserve.)   

  6. f.Permission for Fire Dept to expend up to $12,000.00 for freight/delivery fees for newly purchased ladder truck.  (To be paid by Fire Dept Truck Reserve.)  

  7. g.First Reading Ordinance #1395 Budget Supplement 2 for 2024

11.Informational Items and Items from Citizens

  1. a.Commission Meeting on March 4, 2024 will be at 1:00 p.m. to accommodate Government Day Activities with the School District.  

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

This will be a public Meeting conducted through Zoom.  To participate, join Zoom Meeting

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