City Commission Regular Meeting Monday, June 21, 2021 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of June 7, 2021 City Commission minutes

4.Approve Bills

  1. a.Approval of Bill List for June 21, 2021 

5.Items from Citizens on Agenda

  1. a.David Herdt -  City Noise Ordinance

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Correct starting date for Patrol Officer Branden Hester from June 16, 2021 to June 23, 2021.

  2. b.Permission to pay $5,860.00 to Norton Mobile Welding, LLC for the manufacturing and installation of new arena gates as part of the budgeted and approved $65,000.00 enhancement project to be paid by HP Capital Assets line item.

  3. c.Permission to purchase 5500 gallons of fuel at $2.69 per gallon from Southside Oil.  

  4. d.Permission for Mayor sign a Permanent Easement for drop inlet, Partial Release of Easement to eliminate vehicular traffic crossing the property line per plat, Partial Release of Easement to eliminate vehicular traffic crossing property line from the additional easement granted in 2014 and Temporary Construction Easement.  All for the Construction of the City Hall Parking Lot.  

  5. e.Make 2021 budgeted allocation to SD Humanities Council (Festival of Books) in the amount of $10,000 from Bed and Booze Fund.   

  6. f.Make 2021 budgeted allocation to Boys & Girls Club of the Black Hills in the amount of $3500 from Bed and Booze Fund.   

  7. g.Make 2021 budgeted allocation to Teen Court in the amount of $8,500. ($4,500 from Bed and Booze Fund and $4,000 from Police Fund.)  

  8. h.Permission to purchase and pay Rasmussen Mechanical for HVAC circulation pump at Adams Museum in the amount of $5,273.96. (To be paid from Public Buildings repair budget.)

  9. i.Permission to hire and pay Rasmussen for emergency HVAC repairs to include compressor and condenser replacement at Adams house, amount not to exceed $4,000.00.  (To be paid from Public Buildings repairs budget.)  

  10. j.Accept letter from The Lodge requesting three year extension on city slot machine lease (10 devices) as allowed by contract. Letter received in Finance Office May 5, 2021.  

7.Bid Items

  1. a.Results of City slot machine auction held on June 16, 2021 at 2:00 p.m. for lease of forty (40) city slot machines, eight blocks of five.  Enter into three year lease (with one option to renew, per contract) with the following entities:  Cadillac Jack's - 15 devices - $130,000.00 annually; Silverado Franklin - 10 devices - $92,500.00 annually; Tin Lizzie - 15 devices $117,500.00.   

  2. b.Results of bid opening for the Crows Nest Project at the Event Complex held on June 17, 2021 at 2:00 p.m. along with staff recommendation. (Bid Tab attached to packet)

  3. c.Results of bid opening for the Retaining Wall Project for 49 Centennial held on June 17, 2021 at 2:00 p.m. along with staff recommendation. (Bid Tab attached to packet)

8.Public Hearings

  1. a.Hold public hearing for Retail (on-off sale) Malt Beverage and Retail (on-sale) Wine Licenses for Deadwood DDG, LLC dba Deadwood KOA at 11484 US HWY 14A.  

  2. b.Hold public hearing for Road Grub Thrown Down.  Special liquor license for Deadwood Chamber, Friday, August 6 through Tuesday, August 10, 2021 from 9:00 a.m. to 9:00 p.m. 

  3. c.Hold public hearing for Outlaw Square Harley Davidson event: open container in Zone 4, Outlaw Square only; Saturday, August 7 through Saturday, August 14, 2021 from 12 p.m. to 9 p.m.. 

  4. d.Hold public hearing to allow for sidewalk sales on Tuesday's in conjunction with the outlaw Square Farmer's Market from 3:00 p.m. to 7:00 p.m. beginning June 29 through October 26, 2021.  

9.Old Business

10.New Business

  1. a.Act as Board of Adjustment and Approve/Deny the variance request of a reduced setback of 10' at 19 Centennial Avenue for Robb and Wendy Nelson.  Variance was approved by the Planning and Zoning Commission on June 16, 2021.

  2. b.Memorandum of Understanding with TRD LLC for Preacher Smith Property AKA "The Ridge" development in regards to proposed Annual Appropriation Tax Increment Financing.

  3. c.Permission to approve and sign Pay applications #11 in the amount of $41,571.72, Pay application #12 in the amount of $126,090.54 and Certificate of Completion for the Lower Main Street Utility Improvement Project.  One year warranty on the project begins 6/2/2021.

  4. d.Approve Resolution 2021-16 to Surplus City Owned Real Estate, Lot B of Probate Lot 227  - Parcel of land and associated structure surplus located at 227 Williams Street (Parcel ID 30050-00227-000-00) 

  5. e.Allow Mayor to sign Quit Claim Deed to Deadwood-Lead Economic Development and Certificate of Real Estate Value.  

  6. f.Permission to pay CapFirst Equipment finance in the amount of $36,882.10 for annual lease payments for two CAT 938M loaders.  (To be paid from Streets Equipment budget.) 

11.Informational Items and Items from Citizens

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL 1-25-2 (1) with possible action.
    Executive Session for Legal Matters per SDCL 1-25-2(3) with possible action.

13.Adjournment

This will be a public Meeting conducted through Zoom.  To participate, join Zoom Meeting

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Please be considerate of others and if you no longer have business activities during the meeting, do not feel obligated to remain.