City Commission Regular Meeting Monday, June 02, 2025 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of May 19, 2025 City Commission minutes.

4.Approve Bills

  1. a.Approval of Bill List for June 2, 2025.

5.Items from Citizens on Agenda

  1. a.Years of Service Employee Recognition for 2025
    Trent Mohr- 10 years (January 12th, 2015)
    Patricia Brown- 5 years (April 1st, 2020)
    Troy Jassman- 5 years (January 22nd, 2020)
    Steven Murphy- 5 years (March 3rd, 2020)

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to hire Ryan Silvernail as seasonal Parks Technician at $17.00 per hour effective June 5, 2025 pending pre-employment screening.

  2. b.Permission to remove Seasonal Library Assistant I, August Rodiack, from payroll effective May 21, 2025.  

  3. c.Permission to hire Amanda Wienk as seasonal Library Assistant I at $16.00 per hour effective June 4, 2025, pending pre-employment screening.

  4. d.Permission to approve revised Public Works Superintendent Job Description to include public buildings.  

  5. e.Permission to advertise in-house for 5 days for revised Public Works Superintendent position.   

  6. f.Permission to sign additional engagement letter with Casey Peterson CPA for contracted accounting services.  (To be paid by Finance Professional Services.)    

  7. g.Permission to accept Mayor's appointment of Beverly Posey and Diana Williams to the Historic Preservation Commission with terms expiring May 31, 2028.

  8. h.Resolution 2025-14 declaring the Railroad Street Parking Lot as surplus property in conjunction with SD DOT land exchange. 

  9. i.Permission to renew Form E to Deadwood Growhouse dba Trails Head Cannabis Co for medical cannabis dispensary license at 32 Charles Street.  

  10. j.Permission for Mayor to sign Oakridge Cemetery Certificate of Purchase and Warranty Deeds for George and Elizabeth Clark.  

  11. k.Permission for Mayor to sign agreement with South Dakota School of the Deaf for office space at History and Info Center at cost of $400.00 per month.  

  12. l.Permission for Mayor to sign annual parking lease with Peterson CPA for three (3) parking spots located on Seiver Street for a total of $225.00 per month plus tax.

  13. m.Permission to engage Tallgrass Landscape Architecture, LLC at a cost not to exceed $3,720.00 for conceptual design and probable cost for overflow parking at the Skate Park property (To be paid by P&T Professional Services line item.)

  14. n.Permission to purchase and install two Verkada cameras from Technologies, Inc. for Trolley Barn at a cost not to exceed of $8,006.92. (To be paid by Public Buildings and Trolley equipment line item.) 

  15. o.Permission to purchase 5510 gallons of gas at $3.03 per gallon from Southside Oil at a cost not to exceed $16,700.00. (To be paid by Streets supplies line item.)  

  16. p.Permission to pay annual fee to TCP (Timeclock Plus, LLC) for electronic timekeeping in an amount of $6,884.80.  (To be paid by each department's Professional Services line item.)    

  17. q.Permission to pay $2,035.69 to High Plains Remodels, LLC for upgrades to finished T&G ceiling and trenching for electrical on the Gordon Park Picnic Shelter. (To be paid from Parks Improvements line item.)

  18. r.Allow use of public property at the Event Complex on Saturday, October 11 through Monday, October 15, 2025 for Parts Unlimited Dealer Ride. Fees and Deposit have been received. 

7.Bid Items

  1. a.Results of bid opening for 114 McGovern Hill Drive (Project No. 25-080) retaining wall project held on May 29, 2025 at 2:00 p.m. Bid Bond and Acknowledgement of Addendum 1 were included. 
    Baroque Advantage –  Base Bid - $173,675.71; Atl. #1 - $25,579.20; Atl. #2 - $25,434.00
    Complete Concrete –  Base Bid - $204,900.00; Alt. #1 - $56,700.00; Alt #2 - $100.00
    Ponderosa Builders – Base Bid - $160,000.00; Alt. #1 - $39,000.00; Alt. #2 - $39,000.00
    RCS Construction –   Base Bid - $151,000.00; Alt #1 - $28,000.00; Alt. #2 - $17,500.00
    Rogers Construction– Base Bid - $202,992.50; Alt. #1 - $28,800.00; Alt. #2 - $20,490.00

8.Public Hearings

  1. a.Hold public hearing for Convention Center (on-sale) Liquor (CL-15404), Package (off-sale) Liquor (PL-4522), Retail (on-off sale) Malt Beverage & SD Farm Wine (RB-2609) and Retail (on-off sale) Wine and Cider (RW-6401) License transfers from Earnest Hospitality LLC to Hospitality Management, LLC dba Deadwood Gulch Resort. 

  2. b.Set public hearing on June 16 for Thrashin Supply Company: use of Interpretive Lot from 8:00 a.m. to 6:00 p.m. on Tuesday, August 5, 2025. 

  3. c.Set public hearing on June 16 for Black Hills Veterans March: waiver of user fees on Friday, September 19 and Saturday, September 20 and open container Saturday, September 20, 2025 from noon to 8:00 p.m. at the Event Complex. 

9.Old Business

10.New Business

  1. a.Act as Board of Adjustment and approve/deny Annual Review - Conditional Use Permit for Vacation Home Establishment – 140 Timm Lane – Hidden Gulch Cabin, legally described as Lot 6 of the Arnio Subdivision of M.S. 107, according to S.C. Berry plat recorded in Plat Book 2 Page 88D, City of Deadwood, Lawrence County, South Dakota. (Approved by Planning and Zoning Commission May 21, 2025 with nine (9) conditions.)

  2. b.Act as Board of Adjustment and approve/deny Annual Review - Conditional Use Permit for Specialty Resort – 21 Lincoln Avenue – 1899 Inn, legally described as Lots 1, 2, 3 and adjoining vacated alley and the southeasterly 10 feet of Lots 12, 13 and 14, in Block 42, according to the P.L. Rogers map of the City of Deadwood, Lawrence County, South Dakota. (Approved by Planning and Zoning Commission May 21, 2025 with eight (8) conditions.)

  3. c.Act as Board of Adjustment and approve/deny Annual Review - Conditional Use Permit for Bed and Breakfast Establishment – 25 Lincoln Avenue – 1899 Inn Cottage, legally described as Lots 12, 13 and 14, Block 42 in the City of Deadwood, Lawrence County, South Dakota, except the southeasterly 10 feet of Lots 12, 13 and 14 and one-half of the vacated alley, Block 42, previously conveyed to Dennis L. McKay and Linda M. McKay. Also that portion of Lots E, F and G, Block 35 of Probate Lot 226 and sometimes referred to as Child's Addition to the City of Deadwood, quit claimed by Francis Caneva to Lawrence C. McKay, all according to the P.L. Rogers map of the City of Deadwood, Lawrence County, South Dakota. (Approved by Planning and Zoning Commission May 21, 2025 with eight (8) conditions).

  4. d.Act as Board of Adjustment and approve/deny Annual Review - Conditional Use Permit for Vacation Home Establishment – 29 Lee Street – 47 North, LLC, legally described as Lot B in Block 18 of the City of Deadwood, Lawrence County, South Dakota, also known as 29 Lee Street, according to P.L. Rogers Map. (Approved by Planning and Zoning Commission May 21, 2025 with nine (9) conditions.

  5. e.First Reading of Ordinance #1425 Budget Supplement 3 for 2025.

  6. f.Permission to hire Tallgrass Landscape Architecture in the amount of $25,746.00 for construction document, specifications, bidding proposal and design services for 2026 Mt Moriah cemetery restoration project. (To be paid from Mt Moriah professional services line item.)  

  7. g.Consider exception to the Ordinance 15.32.150 regarding banner at the entrance of the Deadwood Event Center for the 2025 Three-Wheel Rally and Days of 76 Rodeo due to the delay in the installation of the public message sign in DOT right-of-way.

  8. h.Permission to pay Sontech Vehicle Technologies to install light/siren package and 2-way radio on Brush #6 in an amount not to exceed #10,438.05.  (To be paid by Fire equipment line item.) 

11.Informational Items and Items from Citizens

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action.
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action.

13.Adjournment

This will be a public Meeting conducted through Zoom. Login name will be required to join Zoom meeting.  

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