City Commission Regular Meeting Tuesday, January 17, 2023 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of January 3, 2023 City Commission minutes

4.Approve Bills

  1. a.Approval of Bill List for January 17, 2023

5.Items from Citizens on Agenda

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission for Dylan Bell to travel to Gillette, WY on January 23-27, 2023 for Reid Investigator training.   

  2. b.Permission to hire Brandon Webb as full-time (non-certified) patrol officer $23.22 per hour effective January 18, 2023 pending pre-employment screening.

  3. c.Permission to hire Matthew Johnson as Parks Superintendent at $26.00 per hour plus phone allowance, effective January 22, 2023. (D16 rank) 

  4. d.Permission to advertise in-house for 5 days and then in official newspaper for Parks Technician at $19.00 per hour.  (D9 rank) 

  5. e.Remove the phone allowance from the Community Service Officer Position effective January 22, 2023. The city provides cellular phones for parking enforcement which are utilized for the duration of each shift.

  6. f.Permission to accept letter of retirement from Kenneth Mertens effective effective April 14, 2023.  

  7. g.Permission to advertise for Police Chief position in-house for 5 days and then in official newspaper, if needed.

  8. h.Permission to correct job titles for Erik Jandt to Sergeant II and Sally Sprigler to Sergeant I.  

  9. i.Approve consulting services from Randy Pfarr at $40.00 per hour, as needed.  (To be paid from Water Professional Services.)  

  10. j.Recommendation from Parking and Transportation - approval of Tourist Conveyance Licenses for Ride Deadwood dba Boot Hill Tours, Alkali Ike Tours and Original Deadwood Tours for the 2023 season, contingent upon vehicle inspections and insurance information.  

  11. k.Permission to pay PCNation invoice in the amount of $3,854.30 for Wall of Fame touch screen monitor.   (To be paid from HP Public Education line item.) 

  12. l.Permission to purchase a 4-Piece Office Furniture set from Modern Office  for the Public Works Director’s office in the amount of $3,299.00 including shipping.  (To be paid from the Streets, Water and Public Buildings supply line items.)

  13. m.Acknowledge invoice and permission to pay McDirt Excavation for emergency repairs on Main Street on December 9, 2022, in the amount of $4,630.00 (to be paid out of the 2022 Water Dept Repairs budget)  

  14. n.Acknowledge difference of $1,890.00 on invoice to National Signal for Digital Message Board.  Purchase of $16,513.00 was approved on June 20, 2022 but freight was overlooked when submitted to commission.     

  15. o.Permission to make 2023 budgeted allocation to Twin City Clothing Center in the amount of $2,500.00 from Bed and Booze Fund.

  16. p.Permission for Mayor to sign agreement with Friends of the Twin City Animal Shelter for the operation and maintenance of the animal shelter.  

  17. q.Approve expenditures associated with Deadwood Day at the Capitol in amount not to exceed $4,000.00. (To be paid from HP Public Education Budget.)

  18. r.Permission to sign agreement with Roger Tellinghuisen as lobbyist for Deadwood Historic Preservation Commission at a cost of $20,000.00.  (To be paid from HP Public Education line item.)

7.Bid Items

8.Public Hearings

  1. a.Hold public hearing for Retail (on-off sale) Malt Beverage License for West River Whiskey Company LLC at 644 Main Street 

  2. b.Hold public hearing for Retail (on-off sale) Malt Beverage (RB-25948) and Retail (on-off sale) Wine (RW-25947) license transfers from Jacobs Family International to Jacobs Gallery dba Jacobs Gallery at 670 Main Street.  

  3. c.Hold public hearing for Retail (on-off sale) Malt Beverage (RB-26826,) Retail (on-off sale) Wine (RW-26825) and Retail (on sale) Liquor - Restaurant (RR-26948) License transfers from Jacobs Family International to Jacobs Restaurant, Inc. at 79 Sherman Street.  

  4. d.Hold public hearing for Forks Corks Kegs Event: open container in zones 1 and 2 on Friday, April 14 from 5:00 p.m. to 10:00 p.m. and Saturday, April 15, 2023 from 11:00 a.m. to 10:00 p.m. 

  5. e.Hold public hearing for Legends Ride and Motorcycle Parking: parking on Main Street 10:00 a.m. to 2:00 a.m. daily Sunday, July 30 through Sunday, August 13; parking in Interpretive Lot 10:00 a.m. to 2:00 a.m. daily Thursday, August 3 through Sunday, August 13; use of Welcome Center 8:00 a.m. to 9:00 p.m. daily Thursday, August 3 through Saturday, August 12; street closure on Main Street from Pine to Deadwood from 8:00 a.m. to 3:30 p.m., and waiver of banner fees on Monday, August 7, 2023.  

9.Old Business

10.New Business

  1. a.Permission to enter into contact with Tallgrass Landscape Architecture for design services for Mt Moriah cemetery project in the amount of $29,876.00. (To be paid by 2023 Historic Cemetery budget.)

  2. b.Permission to approve contract with Don Toms to index Lawrence County Tax Records for 2023 at a cost not to exceed $8,000.00. (To be paid from 2023 HP Archives budget.)  

  3. c.Permission to approve contract with Jaci Conrad Pearson to conduct oral histories for 2023 at a cost of $6,750.00.  (To be paid from 2023 HP Archives Budget.)

  4. d.Resolution 2023-04 Establish Schedule of Rates for 2023  

11.Informational Items and Items from Citizens

  1. a.Petitions may be taken out and circulation may begin on January 27, 2023 for two (2) City Commission seats, each 3-year term.  Petitions must be returned no later than February 24, 2023 at 5:00 p.m.

  2. b.Effective Monday, January 16, 2023, the fuel surcharge at the Tri-City Rubble Site will be removed due to the drop in fuel prices as per agreement with Adams Salvage.

  3. c.A quorum of City Commissioners and Historic Preservation Commissioners may       be present at the South Dakota Governor’s Conference on Tourism in Pierre       January 17-19, 2023 and Deadwood Day at the Capital in Pierre on January 19, 2023.  No official action or meeting will take place.

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

This will be a public Meeting conducted through Zoom.  To participate, join Zoom Meeting

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Please practice the CDC’s social distancing recommendations.   
Please be considerate of others and if you no longer have business activities during the meeting, do not feel obligated to remain.