Event Committee Meeting Thursday, September 26, 2024 10:00 AM City Hall, 102 Sherman Street, Deadwood, SD 57732

1.ROLL CALL

2.APPROVAL OF MINUTES

1. a.Approval of August 29, 2024 minutes 

• 8-29 Meeting Minutes .pdf (0.03 MB)

3.OLD BUSINESS

1. a.Recap of August/September Events: Labor Day Kickoff Concert, Fair in the Square, Motorsports Arenacross Race, Deadwood Jam. 

4.NEW BUSINESS

1. a.Approve Event Complex Application with recommendation to City Commission. 

• Event Complex Rental Agreement Version 11.pdf (0.33 MB)

2. b.Approve Special Event Application with recommendation to City Commission. 

• Special Event Application 2024.pdf (0.19 MB)

3. c.Winter's Fat Classic - February 8, 2025 

• WFC_Special_Event_Application_2025.pdf (0.93 MB)

5.REFUNDS

1. a.WO Motorsports Arenacross Race - September 7 - $2,350.00

6.UPCOMING EVENTS

1. a.Oktoberfest - October 4-5 - open container in zone 1 and 2, Main Street closure, waiver of banner and vending fee

2. b.Wild West Songwriters Festival - October 17-19 - open container in zone 1 and 2 

3. c.Deadweird and Trunk or Treat - October 25-26 - open container in zone 1 and 2, Main Street closure and waiver of vending fee

7.OPEN DISCUSSION

8.MEETING ADJOURNMENT

1. a.Next meeting will be Thursday, October 31, 2024 at 10:00 a.m.