City Commission Regular Meeting Monday, April 05, 2021 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Masks are required to be worn while in City Hall. No exceptions!

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of March 15, 2021 City Commission minutes and March 15, 2021 Board of Equalization minutes. 

4.Approve Bills

  1. a.Approval of Bill List for March 15, 2021 

5.Items from Citizens on Agenda

  1. a.Acknowledge Fire Department Annual Awards:
    Firefighter of the Year – Rylan Rakow           
    Friend of the Fire Dept. – Deadwood Social Club 

  2. b.Proclamation - National Library Week, April 4th - 10th, 2021

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Approve Special Alcohol License for Hickok's to serve beer and wine at Outlaw Square, Saturday May 29, and Sunday, May 30, 2021 from 6:00 p.m. to 10:00 p.m. for Deadwood Live Event.  No public hearing necessary since license is on publicly owned property.  

  2. b.Approve Special Alcohol License for Silverado to serve beer and wine at Outlaw Square, Sunday June 6, 2021 from 2:00 p.m. to 5:00 p.m. for Deadwoods Mickelson Trail Marathon Post Party Event.  No public hearing necessary since license is on publicly owned property.  

  3. c.Permission for the Mayor to sign utility easement for Black Hills Energy across the Flora McDonald Lode of Mineral Survey 295 located near the Kirk Power Plant.  Overhead power already in place and this easement will permit the power utility to update the utility in place.

  4. d.Permission for the Mayor to sign Contract with Sacrison Paving, Inc. in an amount of $184,184.84 for the Rodeo Grounds Neighborhood Mill and Overlay Project.

  5. e.Permission to pay BDTAID, Inc. in the amount of $8,459.40 for the development of the parking garage sign package.  (To be paid by P & T professional services.) 

  6. f.Permission to pay Blackstrap invoice in the amount of $3,991.25 for deicer.  (To be paid by Streets Supplies budget.)  

  7. g.Approve reserved residential parking sign for Shane and Krista Pearson at 25 Denver Street per recommendation from Parking and Transportation Committee.  

  8. h.Allow use of public property at the Event Complex on Saturday, May 29, 2021 for Bush-Garrett Wedding.  Deposit and user fee has been received.  

  9. i.Allow use of Sherman Street Lot on Saturday, September 11, 2021 for The Big Mick Event.  

  10. j.Allow use of public property at the Event Complex on Saturday, September 17 and Sunday, September 18, 2021 for Black Hills Veterans March and Marathon.  Deposit has been received.  

  11. k.Grant Livery permit to The Lucky Horse, LLC for the operations of a horse drawn vehicle on Historic Main Street for the 2021 season per recommendation from Parking and Transportation Committee.

  12. l.Permission for the Mayor to sign contract with John Bozell for the final report related to the fauna analysis on the 2001-2004 Chinatown Archaeological Collection.

  13. m.Permission to pay Convergint Technologies in the amount of $2,782.24 for upgrading card/membership access system at Rec Center. (To be paid from Rec Center repairs budget.) 

  14. n.Permission to pay Floyd's Repair for Trolley Repairs (2017 Vin # 5589) in the amount of $6,374.78. (Reimbursed from insurance, less deductible.) 

  15. o.Accept resignation of Fassbender Board member Brad Butturff and appoint Vicki Darr to finish the term expiring May 31, 2021 as well as a new three-year term from June 1, 2021 through May 31, 2024.

  16. p.Permission for the Mayor to sign contract with Dr. David Wolff in an amount not to exceed $2,000.00 to assist with research and writing for the new edition of Boots on Bricks: A Walking Tour of Downtown Deadwood with funding through the HP Public Education. 

  17. q.Permission for the Mayor to sign contract with Sue Stone in an amount not to exceed $2,250.00 for records and title research of a portion of downtown Deadwood to determine scope of work necessary for complete research as part of the Boots on Bricks: A Walking Tour of Downtown Deadwood to be paid from the HP Public Education.  

  18. r.Permission for the Mayor to sign contract with Chelsie Bauer in an amount not to exceed $2,000.00 for graphic design as part of the Boots on Bricks: A Walking Tour of Downtown Deadwood project to be paid from the HP Public Education line item. 

  19. s.Permission for the Mayor to sign contract with Chelsie Bauer in an amount not to exceed $2,000.00 for graphic design work necessary for consolidate several HP Brochures into a more robust and user friendly visitor information piece to be paid from the HP Public Education line item. 

  20. t.Permission for the Mayor to sign contract with Siouxland Heritage Center for the creation of a traveling exhibit about Mt. Moriah Cemetery. Expenditure was previously approved by the City Commission on March 15, 2021.

  21. u.Permission to pay United States Geological Survey $8,000.00 for archaeological survey work related to the Four Points Hotel project above and beyond the owners responsibility for the previous approved contract from February 3, 2020 with the expenses coming from the HP Archaeology line item.

  22. v.Permission to hire Devon Schumacher as full-time Patrol Officer at $22.54 per hour effective April 17, 2021.  Permission to post for CSO position in-house for five days and in official newspaper, if needed. 

  23. w.Permission to rehire Ron Blotz as a trolley driver at $13.84 per hour effective April 12, 2021 pending pre-employment screening.

  24. x.Approve Resolution 2021-09 Declare Surplus and Destroy.  

  25. y.Permission for Mayor to sign Oakridge Cemetery Certificate of Purchase and Warranty Deed for Danaca Doering. 

  26. z.Permission to move Finance Assistant Christin Sjomeling from seasonal to part-time. 

  27. aa.Permission to hire Tessa Allen, Owen Wisser and Greg Nelson for seasonal employment for public works at the rate of $12.88 per hour, effective May 3, 2021, pending preemployment screening. 

  28. bb.Acknowledge insurance reimbursement checks (for trolleys) in the amounts of $5,989.97 for 2018 Vin # 1429 and $2,797.70 for 2017 Vin # 5589.

7.Bid Items

  1. a.Permission to advertise City Retaining Wall on Denver Street and set bid opening at 2:00 p.m. on April 29, 2021 with results to the City Commission on May 3, 2021.

  2. b.Permission to advertise for the HP Retaining Wall Project at 40 Jefferson and set bid opening at 2:00 p.m. on April 29, 2021 with results to the City Commission on May 3, 2021.

8.Public Hearings

  1. a.Set public hearing on April 19 for Retail (on-off sale) Malt Beverage & SD Farm Wine License for Deadwood Miners at 137 Charles Street.  

  2. b.Set public hearing on April 19 for Back When They Bucked Event: open container from 9:00 a.m. to 9:00 p.m. on Sunday, May 30, 2021 at Event Complex 

  3. c.Set public hearing on April 19 for PRB Events: open container from noon to 10:00 p.m. on Friday, July 11 and Saturday, July 12, 2021 at Event Complex.  

  4. d.Set public hearing on April 19 for Bev's Poker Run: Main Street Parking from Wall to Lee Street (southwest side only) from 5:00 p.m. to 9:00 p.m. on Sunday, June 13, 2021.

  5. e.Set public hearing on April 19 for Deadwood Live Events: open container in zone 3 from 6:00 p.m. to 10:00 p.m. Sunday, June 13, Friday, July 2 and Saturday, July 3; street closure on Deadwood Street from Main Street to Pioneer Way from 8:00 a.m. to 11:00 p.m. on Sunday, June 13, and 8:00 a.m. Friday, July 2 to 11:00 p.m. Saturday, July 3, 2021.   

  6. f.Set public hearing on April 19 for Dia Del Taco Event: open container in Zone 3 from noon to 7:00 p.m., street clousure on Deadwood Street from Main Street to Pioneer Way from 8:00 a.m. to 11:00 p.m. on Saturday, July 10, 2021.   

  7. g.Set public hearing on April 19 for Legends Ride and Motorcycle Parking: parking on Main Street Sunday, August 1 through Sunday, August 15, 2021, parking in Interpretive Lot Thursday, August 5 through Sunday, August 15, street closure on Main Street from Pine to Deadwood from 8:00 a.m. to 3:30 p.m., and waiver of banner fees on Monday, August 9, 2021.  

  8. h.Set public hearing on April 19 for All In Motocross Race: open container from 4:00 p.m. to 10:00 p.m. on Saturday, September 11, 2021 at Event Complex.    

  9. i.Set public hearing on April 19 for 3 Wheeler Rally Event: street closures Wed., July 14 for motorcycle parking, Thursday, July 15 for parade, open container Sunday, July 11 though Thursday, July 15, 2021 from noon to 10:00 p.m. at Event Complex.  

  10. j.Set public hearing on April 19, 2021 for City’s intention to lease a portion of public sidewalk, 1149 square feet, along Deadwood Street and adjacent to the structure located at 685 Main Street.

9.Old Business

10.New Business

  1. a.Second Reading of Ordinance #1322 Amending Chapter 5.20 Horse-Drawn Vehicles Permit.

  2. b.First Reading of Ordinance #1323 Amending Deadwood Sign Ordinance Chapter 15.32.200 Illumination.

  3. c.Authorize City staff to expend an amount not to exceed the HP budgeted funds of $65,000.00 for upgrades and repairs of various items at the Days of 76 Rodeo Grounds.

  4. d.Permission to purchase 2" x 10" decking from Wheeler Lumber for the walkway in the Juso Brothers Grandstands at the Days of 76 Rodeo arena in the amount of $9,817.50 to be paid from the 2021 HP Capital Assets line item.

  5. e.Permission for the Mayor to sign purchase agreement for School Lot 8 (Parcel ID: 30075-00008-000-00) in the amount of $25,000.00 from Lewis Curatolo, Jr. in order to protect the environs of the Deadwood National Historic Landmark and authorize funding to be allocated from the Deadwood Historic Preservation Commission funds.

  6. f.Permission to Purchase Benches and Trash Receptacles from Victor Stanley in the amount of $21,940.00 to be paid from the budgeted 2021 HP Capital Assets. 

  7. g.Permission to have 100,000 brochures with map for Mt. Moriah Cemetery from MS Mail at a cost of $13,359.00 plus shipping in the amount of $1,800.00 for a total of $15,159.00 to be paid from Historic Cemeteries Enterprise Fund.

  8. h.Permission to purchase upgraded bulk water salesman hardware from Northwest Pipe Fittings Inc. in the amount of $3,985.00.  (To be installed by Public Works and Public Buildings. Paid from Water Department supply budget.) 

  9. i.Act as Board of Adjustments and consider final plat legally described as:  LOTS 1A AND 1B, BLOCK 4A OF PALISADES TRACT OF DEADWOOD STAGE RUN ADDITION TO THE CITY OF DEADWOOD LOCATED IN THE SW1/4 OF SECTION 14, THE SE1/4 OF SECTION 15, THE NE1/4NE1/4 OF SECTION 22 AND THE N1/2NW1/4 OF SECTION 23, T5N, R3E, B.H.M., CITY OF DEADWOOD, LAWRENCE COUNTY, SOUTH DAKOTA FORMERLY A PORTION OF LOT 1, BLOCK 4A.  (727 and 729 Stage Run. Planning and Zoning approved on March 17, 2021.)

  10. j.Permission to purchase and pay Henke Manufacturing Corp. for Plow Loader Adapter in the amount of $7,431.00 to be paid from Streets Equipment Budget.

  11. k.Permission to hire and pay Temperature Technologies to upgrade RTU 5 rooftop at City Hall in the amount of $8,401.00 to be paid from Public Buildings repair budget.

  12. l.Permission for Mayor to sign contract with Altec Capital for five-year lease of bucket truck with total contact amount of $163,481.00 with annual appropriations. Permission to pay first annual payment in the amount of $30,615.24, to be paid from Streets Equipment.

  13. m.Review with possible action  Rosenbauer Purchase Order and Sourcewell Agreement for purchase of 2022 International HV507SFA Chassis with Rosenbauer FX Pumper Body (Fire Truck) per specifications of custom build.  Total amount not to exceed $513,966.00 with $109,300 expended in 2021 and remaining to be paid when delivered.  (To be paid from Fire Dept. Truck Reserve.)       

11.Informational Items and Items from Citizens

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL 1-25-2 (1) with possible action.
    Executive Session for Legal Matters per SDCL 1-25-2(3) with possible action.

13.Adjournment

This will be a public Meeting conducted through Zoom. 

https://us02web.zoom.us/j/6055782082?pwd=Z1QrRXhXaXp4eStPSjg2YjVTNUtZQT09

Meeting ID:  605 578 2082     Password:  1876              Phone: 669-900-9128

Please practice the CDC’s social distancing recommendations.    Please be considerate of others and if you no longer have business activities during the meeting, do not feel obligated to remain.