City Commission Regular Meeting Monday, June 19, 2023 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of June 5, 2023 City Commission minutes

4.Approve Bills

  1. a.Approval of Bill List for June 19, 2023

5.Items from Citizens on Agenda

  1. a.Discussion on City Ordinance requirements with regards to curb, gutter, storm sewer, sewer, and sidewalks for the proposed Boot Hill Development - Kim Tschetter

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to hire Garrett Eklund as Mechanic at $25.00 per hour (with increase to $26.00 per hour upon completion of CDL requirements) effective June 20, 2023 pending pre-employment screening.

  2. b.Permission to remove Community Service Officer Mckenzi Kossan from payroll effective June 19, 2023.  

  3. c.Permission to remove Trolley Driver Doug Magnuson from payroll effective June 1, 2023.

  4. d.Permission to hire Pam Nash as Community Service Officer at $19.00 per hour (D9 rank) effective June 26, 2023 pending pre-employment screening.  

  5. e.Permission to accept resignation from Parks Technician Brandon Wallin effective June 9, 2023.  

  6. f.Permission to hire up to five rally officers for 2023 motorcycle rally at rate of $25.08 per hour.  

  7. g.Permission for Mayor to sign Corrected Certificate of Purchase and Warranty Deed for Keith Hardy.

  8. h.Permission for Mayor to sign Oakridge Cemetery Certificates of Purchase and Warranty Deeds for Mark & Pamala Parette and Brooke Parette & Samantha Crawford.

  9. i.Permission to allow volunteer firefighters Charles Fetter, Bill Glover, and Paul Robitaille to travel to Helena, MT on June 27-28, 2023 to inspect a ladder truck with an amount not to exceed $1,100.00.  (To be paid from Fire Department travel budget.)  

  10. j.Allow use of public property at the Event Complex on Friday, September 15 and Saturday, September 16, 2023 for Black Hills Veterans March and Marathon.  Deposit has been received.  

  11. k.Permission to pay budgeted sponsorship of the South Dakota Humanities Council Festival of Books in the amount of $20,000.00. ($10,000.00 from Bed & Booze and $10,000.00 from HP Public Education line item.)

  12. l.Permission to approve abatement request for Lawrence County parcel 30875-00300-060-00.  (Grenstiner)       

  13. m.Permission to purchase twelve tipster ash urns from Keystone Ridge Designs in an amount not to exceed $3,596.00, including shipping.  (To be paid from HP Capital Asset budget.) 

  14. n.Permission for Mayor to sign easement for Taco John's shed (150 Sherman St.) encroachment on City property.

  15. o.Permission for the Mayor to sign easement for 9 Shine Street for porch encroachment on City property.

  16. p.Acknowledge change in lease date from June 1, 2023 to July 1,2023 and allow Mayor to sign updated agreement with Red Road, Inc. (Sean Covel) for office space at History and Info Center at cost of $350.00 per month, excluding parking.

  17. q.Permission to purchase a 2" compound water meter from Metering Technology Solutions in an amount not to exceed $2,997.00.  (To be paid by Water supplies with reimbursement by Consolidated Construction Company for Ridge Apartments.)  

7.Bid Items

  1. a.Results of bid opening on June 15, 2023 at 2:00 p.m. for Whitewood Creek Restoration - Bid Package 1 - Sites 1C, 2A, 2B, 3A, 3B for FEMA Project #123107.  RSC Construction - $7,575,000.00

8.Public Hearings

  1. a.Hold public hearing for Retail (on-off sale) Malt Beverage and SD Farm Wine License for Jacobs Restaurant, Inc. at 79 Sherman Street.  

  2. b.Hold public hearing for Outlaw Square Concert: open container in zone 1 and 2 from 3:00 p.m. until 10:00 p.m. on Sunday, July 2; street closure on Deadwood Street from Main Street to Pioneer Way from 7:00 a.m. to 11:30 p.m. on Sunday, July 2, 2023.   

  3. c.Hold public hearing for Outlaw Square Shootout: street closure on Deadwood Street from Main Street to Pioneer Way from 6:00 a.m. on Saturday, July 22 to 1:00 a.m. on Sunday, July 23, 2023.    

  4. d.Hold public hearing for Brule': street closure on Deadwood Street from Main Street to Pioneer Way from noon to 11:30 p.m. on Tuesday, July 25, 2023.  Deadwood Street will reopen at 2:00 p.m. to 2:30 p.m. for the Deadwood Reenactment.   

  5. e.Hold public hearing for Harley Davidson Rally Point: open container in Zone 4, Outlaw Square only on Saturday, August 5 through Saturday, August 12 from noon to 10:00 p.m. with exemption of Monday, August 7, 2023 from 3:00 p.m. to 10:00 p.m.;  

  6. f.Hold public hearing for Farmers Market: waiver of vending fees and allow vending on public property on Fridays beginning June 23 through September 29, 2023 at Gordon Park from 3:00 p.m. to 8:00 p.m. 

  7. g.Hold public hearing for Deadwood Live Concert: open container in zone 3 from 5:00 p.m. to 10:00 p.m. on Tuesday, August 8; street closure on Deadwood Street from Main Street to Pioneer Way from 4:00 p.m. on Tuesday, August 8 to 1:00 a.m. on Wednesday, August 9, 2023.      

  8. h.Hold public hearing for Deadwood Live Concert: open container in zone 3 from 5:00 p.m. to 10:00 p.m. on Saturday, September 2; street closure on Deadwood Street from Main Street to Pioneer Way from 7:00 a.m. on Saturday, September 2 to 1:00 a.m. on Sunday, September 3 and Siever Street closure from 7:00 a.m. on Saturday, September 2 to 1:00 a.m. on Sunday, September 3, 2023.       

  9. i.Set public hearing on July 3 for Retail (on-off sale) Malt Beverage and SD Farm Wine and Retail (on-off sale) Wine and Cider transfers from Miriam Quiroz Diaz to Miquel Soto dba Michelle's Tacos Deadwood at 622 Main Street 

9.Old Business

10.New Business

  1. a.Second Reading of Ordinance #1372 to Rescind Ordinance #1364 and #1355, Ordinances regarding the use of property as Short-Term Rentals in all Residential (R1), Residential Multi-Family (R2), Planned Unit Development (P.U.D.), Public Use and Park Forest Zoning Districts of the City of Deadwood.  

  2. b.Second Reading Ordinance # 1373 Budget Supplement #3 for 2023

  3. c.Resolution 2023-16 Dissolve The Lodge TIF #6

  4. d.Act as Board of Adjustment and approve/deny Final Revised Plat of Creating Property Lines - Stage Run - Deadwood Stage Run, LLC (William Pearson) Legally Describes as: Plat of Lots 11 Revised, 12 Revised, 13 Revised, 14 Revised, 18A Revised, 20 Revised, 30 Revised and 31A Revised, Block 2 of Palisades Tract of Deadwood Stage Run Addition to the City of Deadwood Formerly Lot 11, 12, 13, 14, 18A, 20, 30, and 31A, Block 2 all Located in the SW1/4 of Section 14, The SE1/4 of Section 15, the NE1/4NE1/4 of Section 22 and the N1/2NW1/4 of Section 23, T5N, R3E, B.H.M. City of Deadwood, Lawrence County, South Dakota. 

  5. e.Act as Board of Adjustment and approve/deny the final plat for lots in Phase 3 of Stage Run Addition (Williams Pearson). Legally described as: Plat Of Lots 13, 14, 15, Block 3A and Dedicated Public Right of Way of Palisades Tract of Deadwood Stage Run Addition to the City of Deadwood Formerly Lot 25B, Block 2 and a Portion of Palisades Tract of Deadwood Stage Run Addition all Located in the SW1/4 of Section 14, the SE1/4 of Section 15, the NE1/4NE1/4 of Section 22 and the N1/2NW1/4 of Section 23, T5N, R3E, B.H.M., City of Deadwood, Lawrence County, South Dakota.  

  6. f.Act as Board of Adjustments and consider Temporary Vendor Application - 629  Main Street - Ray Drea - Ray Drea Studios LLC

  7. g.Permission to pay Rosenbauer in the the amount of $109,300.00 for purchase of 2022 International HV507SFA Chassis which will be used for a custom build firetruck.  (To be paid from Fire Dept. Truck Equipment Reserve.)

  8. h.Permission to enter into contractual agreement for Design Services with Berberich Design in the amount not to exceed $20,000.00. (To be paid from HP, P&Z, Parks, and Parking & Transportation professional services line items.)

  9. i.Permission to pay Black Hills Pioneer in the amount of $20,250.00 for annual renewal of Welcome Center kiosks and mobile app content management.  (To be paid from HP Public Education line item.) 

  10. j.Permission to hire Tree Wise Man for Whitewood Creek clean up a portion of creek from low-water crossing to three bridges along US 85 in the amount of $50,000.00 to be paid by Parks Department (2023 budgeted project).

  11. k.Permission to upgrade the Denver Pump Station at a cost not to exceed $59,902.00 from Dakota Pump plus electrical work for a total project cost not to exceed $70,000.00.  (To be paid Water Department Equipement item)

  12. l.Permission to replace the air conditioning compressor on the RTU at City Hall in the amount of $5,784.00. The work will be done by Rasmussen Mechanical from the Public Buildings budget.

  13. m.Permission to pay Rosenbuam's Signs in the amount of $15,653.09 for four vehicular wayfinding signs.  (To be paid out of HP Capital Assets - Wayfinding.) 

  14. n.Permission for the Mayor to sign contract with Complete Concrete Construction for retaining wall project on Broadway.

  15. o.Permission to hire William Schmidt to pour two pads under the Event Complex in the amount not to exceed $9,240.00.  (To be paid from HP Capital Assets budget.)  

  16. p.Permission to purchase flat bed CM-RD in the amount not to exceed $5,645.00 from West River Trailer Sales.  (To be paid by Parks Equipment budget.) 

  17. q.Permission for Cemetery Sexton to hire a landscaping company in amount not to exceed $20,000.00 for routine work needed in Mount Moriah and St. Ambrose cemeteries.  

11.Informational Items and Items from Citizens

  1. a.Raffle permit received from Northern Hills Fraternal Order of Police.  Drawing will be held August 24, 2023.    

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

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