Event Committee Meeting Thursday, August 28, 2025 10:00 AM City Hall, 102 Sherman Street, Deadwood, SD 57732

1.ROLL CALL

2.APPROVAL OF MINUTES

1. a.Approval of June 26, 2025 minutes.

• 6-26 Meeting Minutes.pdf (0.03 MB)

3.OLD BUSINESS

1. a.Recap of end of June Events: Mr. Wu's Wong Weekend, Red Knights Visit, Monster Truck. 

2. b.Recap of July Events: July 4th Parade, Freedom Weekend Concert, 3-Wheeler Rally, Deadwood Blues Festival, Days of '76 Rodeo, BH Shootout AAU Wrestling. 

3. c.Recap of August Events: Sturgis Bike Parking, Harley Davidson Rally Point and Activation Demo Rides, Medicine Wheel Ride, Legends Ride, Thrashin Supply Company Ride, Rusty Wallace Ride, Days Steer Roping, Preacher Smith Redemption Day, The Drifters, Kool Dwd Nites.

4.NEW BUSINESS

1. a.Thrashin Supply Company - August 5. Held public hearing on July 31. No action needed. 

• HD_Thrashin supply Deadwood Street_ 8_5_25 special_event_application_2024.pdf (0.48 MB)
• NOH-Thrashin Supply Company Part 2 .pdf (0.09 MB)

2. b.Tusk Concert - August 29. Held public hearing August 18. No action needed. 

• TUSK August 29, 2025 special event application.pdf (0.48 MB)
• NOH Tusk Concert .pdf (0.09 MB)

3. c.Lead Deadwood Futbol Club - August 29 - October 30, 2025. Request to waive 45-day requirement. 

• Lead Deadwood Futbol.pdf (0.81 MB)

4. d.Deadwood Lead 76ers Swim Team Practice - September 22, 2025 through July 31, 2026. 

• Swim Team Practice 2025-2026.pdf (0.42 MB)

5. e.Lead Deadwood High School Homecoming Parade - September 26, 2025. 

• Homecoming Parade Permit Application 9 26 2025.pdf (1.15 MB)

6. f.Oktoberfest - October 2-3, 2025. Public Hearing set for September 2. 

• Oktoberfest Application 2025.pdf (0.49 MB)
• NOH-Oktoberfest 2025.pdf (0.09 MB)

7. g.Wild West Songwriters Festival - October 16-18, 2025. Public hearing set for September 2. 

• Wild West Songwriters Application 2025.pdf (0.42 MB)
• NOH-Wild West Songwriters 2025.pdf (0.08 MB)

8. h.Deadweird - October 24-25, 2025. Public hearing set for September 2. 

• Deadweird Application 2025.pdf (0.49 MB)
• NOH-Deadweird 2025.pdf (0.09 MB)

9. i.Kringle Crawl - December 12-13, 2025. 

• Kringle Crawl Application 2025.pdf (0.60 MB)

10. j.Deadwood Lead 76ers Invitational - January 9-11, 2026. 

• Swim Team Meet January 2026.pdf (0.42 MB)

11. k.Vintage Baseball Game - June 14, 2026. 

• doc01165020250721115716.pdf (1.45 MB)

12. l.Jay M Vogt Tournament  - June 19-21, 2026. 

• June 19-21, 26 3rd Annual Jay M Vogt Tournament.pdf (0.60 MB)
• 05-23-25 CACC POLI RISKPLACE1 $350 4102AH460300-7 (1).pdf (0.47 MB)
• 2025 Softball Season Parent Handout.pdf (0.46 MB)
• Tournament Drawing.pdf (0.20 MB)

13. m.3-Wheeler Rally - July 10-16, 2026.

• 3-Wheeler Rally 2026.pdf (3.36 MB)
• Deadwood 3-Wheeler Rally Parade 2026.pdf (12.18 MB)

5.REFUNDS

1. a.Monsters of Destruction - June 28-29, 2025 - $2,350.00

2. b.3-Wheeler Rally - July 6-11, 2025 - $2,350.00

3. c.Days of '76 Rodeo - July 20-26, 2025 - $2,350.00. Request to continue till September meeting. 

4. d.Days of '76 Steer Roping - August 15-17, 2025 - $2,350.00 

5. e.Kool Deadwood Nites - August 19-24, 2025 - $1,000.00 

6.UPCOMING EVENTS

1. a.Mustang Rally - August 28, 2025 - street closure. 

2. b.Tusk Concert - August 29, 2025 - open container, street closure. 

3. c.Fair in the Square - September 4-6, 2025 - street closure. 

4. d.Motorsports Arenacross Race - September 6, 2025 - open container at Event Complex and waiver of user fees. 

5. e.Jeep Jamboree - September 18-20, 2025 - use of public property at Event Complex. 

6. f.Black Hills Veterans March - September 19-20, 2025 - open container and use of Event Complex. 

7. g.Deadwood Jam - September 19-20, 2025 - open container, street closure, waiver of banner and vending fees. 

8. h.27th Annual Mickelson Trail Trek - September 21, 2025 - use of public property. 

9. i.Lead Deadwood High School Homecoming Parade - September 26, 2025. 

7.OPEN DISCUSSION

8.MEETING ADJOURNMENT

1. a.Next meeting will be Thursday, September 25, 2025 at 10:00 a.m.