City Commission Regular Meeting Monday, October 03, 2022 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of September 19, 2022 City Commission minutes.

4.Approve Bills

  1. a.Approval of Bill List for October 3, 2022.

5.Items from Citizens on Agenda

  1. a.Present Longevity Awards to Sandy Glover, Francis Iverson, Richard Stanger and Anne Wieringa for 20 years with the Fire Department 

  2. b.Proclamation declaring Monday, October 3 as World Habitat Day in the City of Deadwood 

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to accept resignation of Jeffery Rodriquez as full-time patrol officer, with permission to remain as part-time patrol officer at $23.22 per hour effective Oct 7, 2022.    

  2. b.Permission to advertise in-house for 5 days and then in official newspaper for one full time patrol officer position. ($25.79 per hour for Certified and $23.22 for Non-Certified)

  3. c.Permission to advertise in-house for 5 days for water technician in the Water Department at $23.00 per hour. (D23 rank) 

  4. d.Accept resignation of Terry Tomford as Season Park Technician effective October 15, 2022.

  5. e.Negate removal of the following employees from payroll as they will remain on as part-time status:  Joe Royall-McKeown (trolley) and Cristian Fierro (library.) 

  6. f.Approve revised job description for Rec Center Assistant Manager/Program Coordinator.  (Effective January 1, 2023.)  

  7. g.Permission to hire Brian Swets as part time patrol officer at $23.22 per hour effective October 4, 2022, pending per-employment screening.  

  8. h.Permission to hire Michael Anderson and Ron Goldenstein as trolley drivers at $14.50 per hour effective October 9, 2022 pending pre-employment screening.  

  9. i.Permission to approve revised Section 6.11 CDL Testing Reimbursement policy in employee handbook effective Oct 15, 2022.   

  10. j.Permission to approve revised Section 7.13 City Holidays policy in the employee handbook effective October 1, 2022.     

  11. k.Permission for Mayor to sign contract with Monument Health Hospital for use of swimming pool from November 1, 2022 through October 31, 2023.  

  12. l.Permission for Mayor to sign agreement with Lookout Plan and Code Consulting for building plan review.

  13. m.Permission for Mayor to sign renewal agreement with Terry Peak Ski Resort for billboard lease from November 1, 2022 to October 31, 2023 at rate of $220.00 per month.  

  14. n.Permission to hire MS Mail to print the 2023 City Calendars at a cost not to exceed $3,500.00 with funding coming from Public Education and Block Club line items.

  15. o.Permission to purchase SimpleK software program from Gene's Lock Shop in an amount not to exceed $2,975.00 for for key management of City and Historical Preservations facilities.  (To be paid from Public Buildings professional services budget.)

  16. p.Permission for the Mayor to sign the contract for 458 Williams Retaining Wall project with RCS Construction in the amount of $82,000.00. (To be paid for HP City Retaining Wall line item and approved by City Commission on 09/06/2022.)

  17. q.Permission for the Mayor to sign easement with Black Hills Energy for transformer at Event Complex for additional power for special events such as snocross. 

  18. r.Permission for the Mayor to sign easement with Black Hills Energy at Public Library for ingress and egress for utility lines resulting from Retaining Wall project. 

  19. s.Permission to pay McDirt Excavation in the amount of $5,440.00 for emergency water leak repairs on Burnham Avenue (To be paid from Water Dept repair budget.)

  20. t.Permission to purchase 18" Floor Drill Press from Fastenal at a cost of $2,751.59 to replace existing drill press. (To be paid from Streets Equipment budget.)

  21. u.Permission to pay Summit Fire Protection in the amount of $4,254.00 for annual inspection of all fire extinguishers in City buildings. (To be paid out of Public Buildings professional service budget)

  22. v.Permission to pay Summit Fire Protection in the amount of $3,058.00 for annual inspection of fire extinguishers at Fire Hall.  (To be paid out of Fire Dept. professional service budget)

  23. w.Request free parking in all pay by plate fee areas excluding Broadway Parking Garage from Wednesday, November 23 thru Monday, December 26, 2022.  All donations going to local non-profit organizations.  (Approved by Parking and Transportation on Thursday, September 22) 

  24. x.Permission to waive City pet licensing fees on Wednesday, October 12, 2022 for City-sponsored Pet Licensing Day at Welcome Center. Veterinarian will be on onsite from 3:00PM - 6:00PM  to offer discounted pet vaccinations, as well.  

  25. y.Approve Resolution 2022-19 to Vacate a Portion of Section Line Right-Of-Way with updated legal description.  Previously approved September 4, 2022.  

  26. z.Permission for Mayor to sign Oakridge Cemetery Certificate of Purchase and Warranty Deed for Gregg Maynard.

  27. aa.Permission for Mayor to sign a Memorandum of Understanding between the City of Deadwood, The City of Lead and the Lead-Deadwood School District for two School Resource Officers.  

  28. bb.Permission to purchase 5,500 gallons of diesel from Southside Oil, at a price of $4.12 per gallon.  (To be paid from Streets Supply budget.) 

7.Bid Items

  1. a.Results of bid opening for “Structure and Approach Grading PCN 075J – Project BRO 8041(00) 19-1 Timm Lane Bridge" project opened and read publicly on September 29, 2022 at 2:00 p.m.  3 bids received:  Corr Construction - $673,721.66, Complete Concrete - $847,338.57, Heavy Constructors - 750,237.00.  

  2. b.Permission to advertise to accept bids until 2:00 p.m. on November 3, 2022 (with results to City Commission on November 7, 2022) for a 2022 or newer F-600 Ford Chassis 4x4 Regular Cab truck or equivalent for the Streets Department sander.

8.Public Hearings

9.Old Business

10.New Business

  1. a.Act as Board of Adjustment and approve/deny the application for a Conditional Use Permit - Condominiums - Keating Resources at 51, 53, 55 Sherman Street. (THE NORTHERN ONE FOOT SIX INCHES (1’6”) OF LOT 17, ALL OF LOTS 19, 21, 23, 25 AND VACATED ALLEY BETWEEN LOT 23 AND LOT 25, AND ALL OF LOT 26, AND LOT 27, ALL IN BLOCK 30 OF THE CITY OF DEADWOOD ACCORDING TO THE P.L. ROGERS MAP OF THE CITY OF DEADWOOD. LESS AND EXCEPT TRACT 1 OF MILLER STREET SUBDIVISION ACCORDING TO PLAT DOCUMENT #2012-05646, AND LESS AND EXCEPT WILD BILL LOT ACCORDING TO PLAT DOCUMENT #2012-03484, ALL LOCATED IN THE SW1/4 OF SECTION 23, TOWNSHIP 5 NORTH, RANGE 3 EAST OF THE BLACK HILLS MERIDIAN, CITY OF DEADWOOD, SOUTH DAKOTA.)  Recommend Approval by Planning and Zoning Commission on September 21, 2022.

  2. b.Second Reading of Ordinance #1361 - 2022 An Ordinance Amending Title 17 Zoning

  3. c.Permission to have Black Hills Energy install temporary 3 Phase riser and overhead for Library Retaining Wall at a cost of $18,828.86 and then to permanently remove pole and add 3 phase cabinet and pad at an additional cost of $41,772.72 for total cost of $60,584.58. (To be paid from HP - City Wall Retaining Wall budget.)

  4. d.Permission to pay Keltek invoices in the total amount of $38,668.24 for six mobile data terminals with mounting hardware installed in police vehicles.  (To be paid as budgeted item in police equipment.)

  5. e.Permission to construct and install small shed with electricity at Oakridge Cemetery for meeting with individuals during inclement weather at a cost not to exceed $9,000.00. (Budgeted under Oakridge Cemetery.)

  6. f.Permission to hire and pay Schmidt Construction in the amount of $7,575.00 for replacement of concrete street panels at the intersection of Burnham Avenue and Pearl Street. (To be paid from Streets Department repairs budget.)

  7. g.Permission for the Mayor to sign the updated Master Lease Agreement with Connell Equipment Leasing Company for the Model S30 Ride-On Sweeper from Tennant Sales and Service Company [Lease approved by City Commission on 08/15/2022.]

11.Informational Items and Items from Citizens

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

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