City Commission Regular Meeting Monday, August 15, 2022 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of July 21, 2022 Special Meeting and August 1, 2022 City Commission minutes 

4.Approve Bills

  1. a.Approval of Bill List for August 15, 2022 

5.Items from Citizens on Agenda

  1. a.Department of Agricultural and Natural Resources (DANR) Secretary's Award for Drinking Water Excellence (21 consecutive years) and recognition of Deadwood's system operators - Randy Pfarr, Cory Percy, Steven Henderson and Scott Reif.    

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to increase wage for Cory Percy to $27.09 per hour effective October 1, 2022 and promote to Water Superintendent effective December 31, 2022.

  2. b.Approve new job description for Sergeant I.  

  3. c.Approve new job description for Sergeant II.

  4. d.Approve updated job description for Para-Transit Driver.

  5. e.Accept resignation from Mt. Moriah employee Phyllis Fleming effective August 31, 2022.

  6. f.Accept resignation from part-time Police Officer Kenneth Batka effective August 15, 2022.

  7. g.Permission to promote Thomas Riley to Transportation Superintendent at $23.00 per hour effective September 4, 2022.  Permission to advertise for Community Service Officer position, in-house for 5 days and then in official newspaper.  

  8. h.Permission for Mayor to appoint Trolley Superintendent Tom Riley to the Parking and Transportation Committee. 

  9. i.Permission to advertise in-house and in the official newspaper for Para-Transit Driver at $14.50 per hour.  

  10. j.Allow use of public property for Lead Deadwood Youth Soccer at the Event Complex August 27 through October 31, 2022 pending proof of insurance.  

  11. k.Allow use of public property at the Event Complex for Lead Deadwood Girls Softball Friday, June 16 through Sunday, June 18, 2023

  12. l.Acknowledge payment to Southside Oil for the purchase 5500 gallons of fuel at $3.17 per gallon at a cost of $17,435.00 from Streets Supply budget. 

  13. m.Acknowledge payment to The Plumber in amount of $2,576.00 for the purchase and installation of three new toilets in the women's restrooms at Mount Moriah Cemetery.

  14. n.Acknowledge payment to TTG Enterprises, Inc. for final billing of Water SCADA Update Project in the amount of $20,000.00 from Water Department Professional Services. (Commission approved project on January 19, 2021)

  15. o.Permission to purchase and install new sound system Unique Sounds for the Ferguson Field football stadium in the amount not to exceed $11,067.00 to be paid from 2022 Public Buildings budget.

  16. p.Permission to pay Heiman Fire Equipment in the amount not to exceed $9,000.00 for personal protection equipment for the fire department.  (To be paid from Fire Dept. Equipment line item.)  

7.Bid Items

  1. a.Results of bid opening on Thursday, June 2 at 2:00 p.m. for 5 Harrison Retaining Wall Project.  C. Eagle Construction - $192,165.00; RCS Construction $167,000.00

  2. b.Results of bid opening on Thursday, August 11 at 2:00 p.m. for 458 Williams Street Retaining Wall Project. C. Eagle Construction - $92,900.00, Alternate #1 $79.900.00; RCS Construction - $82,000.00, Alternate #1 $32,000.00.  

  3. c.Permission to advertise for “Structure and Approach Grading PCN 075J – Project BRO 8041(00) 19-1 Timm Lane Bridge" project with bids opened and read publicly on September 29, 2022 at 2:00 p.m. with results presented on October 3, 2022 to the City Commission.

8.Public Hearings

  1. a.Hold public hearing for the Danny Gokey Concert: street closure on Deadwood Street from Main Street to Pioneer Way from 12:00 p.m. to 11:00 p.m. on Saturday, August 20, 2022. Deadwood Street will reopen for the Deadwood Alive performance at 5:45 p.m. and close at 6:15 p.m.

  2. b.Hold public hearing for Steer Roping Event: waiver of user fees Friday, August 19 through Tuesday, August 23, open container Friday, August 19 through Tuesday, August 23 from 10:00 a.m. to 2:00 a.m. daily, and special liquor license to Days of '76 Committee from Saturday, August 20 through Monday, August 22, 2022 from 10:00 a.m. to 6:00 p.m. 

  3. c.Hold public hearing 15 for Ride for the Hills - Sacred Mt. Poker Run: Main Street parking from Wall to Lee Street (southwest side only) from 5:00 p.m. to 8:00 p.m. on Sunday, September 4, 2022. 

  4. d.Hold public hearing for Lead Deadwood High School Homecoming Parade: street closure; Main Street from Lower Main at Pioneer Way to Pine Street for parade on Friday, September 23, 2022 from 2:00 p.m. until parade ends.  

9.Old Business

10.New Business

  1. a.Permission to contract with the South Dakota Archaeological Research Center (SARC) at a cost $5,975.64 to perform a Levell III Archaeological Survey of the entire project area, including staging areas and borrow sites for the FEMA project known as 123107 DR4467SD Whitewood Creek Embankments - EHP. Project reimbursed through FEMA funding.

  2. b.Accept quote from Schmidt Construction for concrete work for the Whitewood Creek access points near the Deadwood Welcome Center in the amount of $21,100.00 to be paid from 2022 BID #8 funding.

  3. c.Enter into 4-year lease agreement with Connel Equipment Leasing Company for a Model S30 Ride-On Sweeper from Tennant Sales and Service Company for yearly lease payment of $16,787.65 with first payment due 11/01/2023. (Budgeted in 2023 Parks Budget)

  4. d.Act as Board of Adjustment and approve/deny the final plat - Creating Property Lines/Transfer of Property - Stage Run Phase 2 - WJP Holdings, LLC, legally described as follows: LOTS 14A AND 14B, BLOCK 4A OF PALISADES TRACT OF DEADWOOD STAGE RUN ADDITION TO THE CITY OF DEADWOOD FORMERLY LOT 14, BLOCK 4A LOCATED IN THE SW1/4 OF SECTION 14, THE SE1/4 OF SECTION 15, THE NE1/4NE1/4 OF SECTION 22 AND THE N1/2NW1/4 OF SECTION 23, T5N, R3E, B.H.M., CITY OF DEADWOOD, LAWRENCE COUNTY, SOUTH DAKOTA   (Approved by the Planning and Zoning Commission on August 3, 2022.) 

  5. e.Resolution 2022-17 In Support for The Summit, LLC to apply for South Dakota Housing and Development Authority Funding for further Development of Stage Run Phase 2 and Burnham Street Road extension.

  6. f.Resolution 2022-18 In Support for the Boot Hills Estates, LLC to apply for South Dakota Housing and Development Authority Funding for further Development. 

11.Informational Items and Items from Citizens

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL 1-25-2 (1) with possible action.
    Executive Session for Legal Matters per SDCL 1-25-2(3) with possible action.

13.Adjournment

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