Event Committee Meeting Thursday, August 29, 2024 10:00 AM City Hall, 102 Sherman Street, Deadwood, SD 57732

1.ROLL CALL

2.APPROVAL OF MINUTES

1. a.Approval of July 25, 2024 minutes 

• 7-25 Meeting Minutes .pdf (0.03 MB)

3.OLD BUSINESS

1. a.Recap of July/August Events: Days of '76 Rodeo/Parade, Bike Parking, Harley Davidson at Outlaw Square and Demo Rides, and Kool Deadwood Nites, 

2. b.Snocross - January 20-27, 2025 - continue until October 31 meeting. 

• Snocross 2025.pdf (1.09 MB)

3. c.K9 Keg Pull - January 25, 2025 - continue until October 31 meeting. 

• K9 Keg Pull.pdf (0.36 MB)

4. d.Back When They Bucked - May 21 - 28, 2025 - continue until October 31 meeting. 

• BWB Event Rental Agreement 2025.pdf (0.67 MB)

4.NEW BUSINESS

1. a.Waive 45-day requirement. Lead Deadwood Youth Soccer - August 29 - October 28, 2024. 

• Fall Event Complex Rental Agreement.pdf (1.06 MB)

2. b.Deadwood Lead 76ers Swim Team Practice - September 23, 2024 - April 2025  

• Deadwood Lead 76ers Swim Team Practice 2024-2025.pdf (0.38 MB)

3. c.Deadwood Lead 76ers Swim Meet - January 4-5, 2025 

• Deadwood Lead 76ers Swim Meet 2025.pdf (0.49 MB)

4. d.Jay Vogt Memorial LDGSA Girls Softball Tournament - June 13-15, 2025 

• Jay VOgt Memorial LDGSA GIrls Softball Tournament.pdf (1.27 MB)

5. e. Facility Use Fee/Ticket Surcharge: Applied to sold tickets (Reserved Seating, General Admission) ……$3.00/Per Ticket/Per Performance

5.REFUNDS

1. a.Days of '76 Rodeo - July 17-29 - $2350.00 

2. b.Days of '76 Steer Roping - August 16 - 18 - $2350.00 

3. c.Kool Deadwood Nites - August 23 - 25 - $1000.00 

6.UPCOMING EVENTS

1. a.Mustang Rally - August 29 - Main Street closure and parking Wild Bill Bar to Nugget Saloon 

2. b.Labor Day Kickoff Concert - August 30 - Deadwood Street closure, open container in zone 1 & 2.

3. c.Puppy Poker Run - September 1 - Main Street Parking. 

4. d.Fair in the Square - September 6-7 - Deadwood Street closure. 

5. e.Motorsports Arenacross Race - September 7 - open container, use of event complex. 

6. f.Deadwood Jam - September 13-14 - Deadwood and Siever Street closure, open container in zone 1 and 2, waive of banner and vending fees.  

7. g.Jeep Jamboree - September 19-21 - use of Event Complex. 

8. h.Lead Deadwood High School Homecoming Parade - September 20 - Main Street closure. 

9. i.Veterans March - September 20-21 - open container, use of Event Complex. 

7.OPEN DISCUSSION

8.MEETING ADJOURNMENT

1. a.Next meeting will be Thursday, September 26, 2024 at 10:00 a.m.