City Commission Regular Meeting Monday, June 03, 2024 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of May 20, 2024 City Commission minutes

4.Approve Bills

  1. a.Approval of Bill List for June 3, 2024.

5.Items from Citizens on Agenda

  1. a.Recognize and Congratulate John Reiser on graduating from SD Law Enforcement Training.    

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to accept resignation from lifeguard Sam Kooima effective May 23, 2024.

  2. b.Permission to accept resignation of lifeguard Ethan Hess effective June 10, 2024.  

  3. c.Permission to increase pay for Police Officer John Reiser from $24.22 to $26.79 per hour effective June 2, 2024 after graduating and becoming certified from the Police Academy.  

  4. d.Permission to allow HUB International Great Plains to be agent of record for City of Deadwood Mutual of Omaha group plan effective June 1, 2024

  5. e.Permission for Mayor to sign annual parking lease with Peterson CPA for three (3) parking spots located on Seiver Street for a total of $225.00 per month plus tax

  6. f.Permission to allow Mayor to sign Permanent Drainage Easement with Jerome Feterl and Ronda Feterl for work associated with the FEMA Whitewood Creek Restoration project.  

  7. g.Permission to allow Mayor to sign temporary construction and permanent easement with Patrick and Rhonda Mollman for the reconstruction of retaining wall on City owned property.

  8. h.Permission to approve Historic Preservation not-for-profit grant to First Baptist Church in the amount of $9,422.86 for new sign.

  9. i.Permission to approve Historic Preservation not-for-profit grant to Broken Boot Mine in the amount of $1,075.00 for repairs associated with the mine property.

  10. j.Permission to approve increase to Historic Preservation not-for-profit grant to Grace Lutheran Church for emergency repairs totaling $1,907.24 increasing the total grant to $23,881.24.

  11. k.Permission for Mayor to sign contract with Renee Boen for professional services related to archaeological collections at a cost not to exceed $5,000.00.  (To be paid by HP Archaeology line item.)

  12. l.Permission to allow Mayor to sign agreement and easement with Broken Boot Inc. for the Fuller Brothers Trail, pending Broken Boot board approval.

  13. m.Permission for Mayor to sign contract with Rogers Construction, Inc. for the reconstruction of the Welcome Center Trail at a cost of $698,500.00. (Bid awarded on May 20, 2024.)

  14. n.Permission to pay Keltek in the amount of $4,377.12 for 6 thermal printers. (To be paid by Police supply budget. Originally approved in 2023 but not invoiced until 2024.)  

  15. o.Permission to pay Legendary Electric $3,316.30 to relocate the City power pole in the yard of 875 Main Street. (To be paid by Street Professional Services line item.)

  16. p.Recommendation from Event Committee to adopt updated Event Complex Application.  

7.Bid Items

8.Public Hearings

  1. a.Hold public hearing for Retail (on-off sale) Wine and Cider License for Deadwood Outfitters & Tipsy Buffalo Bar at 653 Main Street.

  2. b.Hold public hearing for street closure on Gold Street between Main Street and Broadway Alley, from June 4 to October 12, 2024. Broadway Alley will be one way from Wall Street to Shine Street (Recommendation from the Parking and Transportation Committee).  

  3. c.Set public hearing on June 17 for NAJA Shriners Beer-A-Thon: open container in zone 1 and 2 from noon until 10:00 p.m. on Saturday, July 13, 2024. 

  4. d.Set public hearing on June 17 for Neighborhood Block Club's Community Picnic: open container in Gordon Park on Sunday, July 14, 2024 from 4:00 p.m. to 6:00 p.m. 

  5. e.Set public hearing on June 17 for Harley Davidson Rally Outlaw Square Activation:  open container in Zone 4, Outlaw Square only from 10:00 a.m. to 10:00 p.m. on Monday, August 5. Previously approved on April 15 for 3:00 p.m. to 10:00 p.m. 

  6. f.Set public hearing on June 17 for Harley Davidson Demo Rides: Use of Welcome Center Lot on Thursday, August 1 at 8:00 a.m. through 10:00 p.m. on Saturday, August 10, will be set up on Pioneer Way side of lot; waiver of banner fees on Thursday, August 1 through Saturday, August 10, 2024.

  7. g.Set public hearing on June 17 for Labor Day Kickoff Concert: open container in zone 1 and 2 from 5:00 p.m. until 10:00 p.m. on Friday, August 30; street closure on Deadwood Street from Main Street to Pioneer Way from 8:00 a.m. on Friday, August 30 to 1:00 a.m. on Saturday, August 31 and closure of Siever Street (if needed) from 6:00 a.m. on Friday, August 30 to 1:00 a.m. on Saturday, August 31, 2024. 

  8. h.Set public hearing on June 17 for Lead Deadwood High School Homecoming Parade: street closure; Main Street from Lower Main at Pioneer Way to Pine Street for parade on Friday, September 20, 2024 from 2:00 p.m. until parade ends.  

9.Old Business

10.New Business

  1. a.Second Reading of Ordinance #1399 Amending Chapter 5.04 Alcohol Beverages

  2. b.First Reading of Ordinance #1400 Amending Title 10 Vehicles and Traffic

  3. c.Permission to accept Construction Change Order #5 in the amount of $17,191.00 for Whitewood Creek Restoration (FEMA) project for asphalt replacement on Mickelson Trail from beginning of trail to trailhead. 

  4. d.Permission to contract with TCP (Timeclock Plus, LLC) for electronic timekeeping for all city employees in an amount of $12,978.55.  (To be paid by IT Professional Services for first year and future recurring annual fees will be paid by each dept.)  

  5. e.Permission to hire Rasmussen Mechanical to replace two compressor chillers at the Adams Museum in the amount not to exceed $17,154.00.  (To be paid by Public Buildings repairs line item.)  

  6. f.Permission to enter into one-year agreement (automatic renewal) with Western States Fire to inspect  Fire Alarm and Sprinkler Systems in ten City facilities.  Annual amount not to exceed $7,705.00.  (To be paid by Public Buildings Professional Services line item.)  

11.Informational Items and Items from Citizens

  1. a.Raffle permit received from Deadwood History. Drawing will be held October 1, 2024.

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

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