City Commission Regular Meeting Monday, October 02, 2023 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of September 18, 2023 City Commission minutes and September 26, Special City Commission minutes.  

4.Approve Bills

  1. a.Approval of Bill List for October 2, 2023

5.Items from Citizens on Agenda

  1. a.Proclamation declaring Sunday, October 8, 2023 as Jerry Pontius Day in the City of Deadwood.

  2. b.Present Longevity Award to Jerry Pontius for 60 years with the Fire Department.

  3. c.Proclamation declaring October 8 through 14, 2023 as Fire Prevention Week in the City of Deadwood.

  4. d.Recognize and Congratulate Benjamin Dalke and Keegan Holzapfel on graduating from SD Law Enforcement Training.

  5. e.Proclamation declaring Monday, October 2 as World Habitat Day in the City of Deadwood 

  6. f.Proclamation declaring the month of October as Archives month in the City of Deadwood.

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Remove the following seasonal parks employees from payroll: Greg Nelson and Teresa Tomford effective September 29, 2023.  

  2. b.Permission to modify resignation date from Christian Fierro, Library Assistant I position originally effective August 17, 2023 to November 1, 2023.   

  3. c.Permission to hire Eric Nelson for Streets Operator at $23.00 (D13 rank with CDL) per hour effective October 10, 2023, pending pre-employment screening.

  4. d.Permission for Mayor to sign renewal agreement with Terry Peak Ski Resort for billboard lease from November 1, 2023 to October 31, 2024 at rate of $220.00 per month.  

  5. e.Permission for Mayor to sign parking lease with David Barth for one (1) parking spot located on Seiver Street for a total of $100.00 per month plus tax and the cost of the signs and installation. (Recommended approval by the Parking and Transportation Committee on September 14, 2023.) 

  6. f.Permission for Conrad's Big "C" Signs to remove historic Tootsie Neon Sign from its current location at 669 Main Street at a cost of $2,752.05 and store at City facility until new location is established. (To be paid by HP Capital Assets.)

  7. g.Request free parking in all pay by plate fee areas excluding Broadway Parking Garage from Wednesday, November 22 thru Tuesday, December 26, 2023. All donations going to local non-profit organizations. (Recommendation to approve by Parking & Transportation Committee on September 28, 2023)

  8. h.Permission for finance officer to sign lease with DeAngelo Contracting Services to allow use of Public Works shop parking area as a lay-down yard for one month in 2023 with lease rent of $500.00.  

  9. i.Permission to waive banner fees and allow free parking for participants in Interpretive Lot  6:00 a.m. to 3:00 p.m. on Saturday, October 21, 2023 for Polar Plunge Event. (Recommendation from Parking & Transportation and Event Committees on September 28.)   

7.Bid Items

8.Public Hearings

  1. a.Set public hearing on October 16 for SnoCross Events: open container at the Event Complex on Friday, January 26 from 11:00 a.m. to 2:00 a.m. on Saturday, January 27, and Saturday, January 27 from 11:00 a.m. to 2:00 a.m. on Sunday, January 28; Special temporary full liquor license for Deadwood Chamber on Friday, January 26 and Saturday, January 27, 2024 from 11:00 a.m. to 10:00 p.m. each day and fireworks display at 6:00 p.m. each day at the Event Complex.    

  2. b.Set public hearing on October 16 for K-9 Keg Pull event: open container in zones 1 and 2, noon to 10:00 p.m., Main Street closure from Deadwood Street to Pine Street 9:00 a.m. to 6:00 p.m. and waiver of banner fees on Saturday, January 27, 2024.   

9.Old Business

10.New Business

  1. a.Presentation from Mike Towey, PE with Towey Design Group of the updated Water System Facility Plan for the City of Deadwood. 

  2. b.City Commission consideration to formally adopt the updated Water System Facility Plan for the City of Deadwood effective October 2, 2023. 

  3. c.Permission for the Mayor to sign an easement agreement with South Dakota Game, Fish and Parks for use of a snowmobile trail through land owned by the Cities of Deadwood, Lead and Central City which is used for the Tri-City Rubble Site.

  4. d.Permission to hire K4 Trails at a cost not to exceed $13,387.65 to relocate a portion of the Homestake Trail to avoid residential conflicts with the existing segment located within the McGovern Hill neighborhood. (To be paid by Parks professional services.)

  5. e.Consider donation and recommendation of parcel of ground to expand Stage Run Park from The Summit at Deadwood Stage Run, LLC to the City of Deadwood.

  6. f.Permission to accept proposal from Rasmussen for purchase and installation of two new water heaters, and the construction of a fire safe stand for the water heaters in amount not to exceed $4,477.00 (To be paid from Trolley supply and professional services budgets.) 

  7. g.Permission to pay Rosenbauer in the the amount of $409,762.00 upon delivery of 2024 International HV507SFA custom build firetruck.  (To be paid from Fire Dept. Truck Equipment Reserve.)

  8. h.Permission to purchase a Boss 10' Power V-DXT snowplow (to be mounted on new Ford F-600) from Northern Truck Equipment Corp in an amount not to exceed $15,445.00.  (To be paid by Streets Equipment budget.)

  9. i.Permission to hire Rockstarz to replace the flooring in the Parks Department with a price not to exceed $6,478.40 with lifetime warranty.  (To be paid by Public Buildings Improvements budget.)

11.Informational Items and Items from Citizens

  1. a.Raffle permit received from Lead-Deadwood Class of 2026. Drawing will be held November 15, 2023. 

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

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