Event Committee Meeting Thursday, October 30, 2025 10:00 AM City Hall, 102 Sherman Street, Deadwood, SD 57732

1.ROLL CALL

2.APPROVAL OF MINUTES

1. a.Approval of September 25, 2025 minutes.

• 9-25 Meeting Minutes.pdf (0.03 MB)

3.OLD BUSINESS

1. a.Recap of October Events: Oktoberfest, Parts Unlimited Dealer Ride, Wild West Songwriters Festival, Deadweird, Chace Wedding. 

2. b.Deadwood Lead 76ers Invitational - January 9-11, 2026. 

• Swim Team Meet January 2026.pdf (0.42 MB)

3. c.Jay M Vogt Tournament  - June 19-21, 2026. 

• June 19-21, 2026 3rd Annual Jay M Vogt Memorial.pdf (0.71 MB)
• Tournament Drawing.pdf (0.20 MB)
• 2025 Softball Season Parent Handout.pdf (0.28 MB)

4. d.3-Wheeler Rally - July 10-16, 2026.

• 3-Wheeler Rally Updated.pdf (9.29 MB)

5. e.3-Wheeler Rally Show n Shine - July 15, 2026.

• 3-Wheeler Rally 2026 Show n Shine Updated.pdf (2.94 MB)

4.NEW BUSINESS

1. a.Deadwood Elks Hoop Shoot - December 7, 2025. 

• Hoop Shoot 2025 (1).pdf.pdf (0.66 MB)

2. b.Snocross - January 23-24, 2026. 

• 2026 Snocross Application.pdf (0.75 MB)

3. c.Luau - Community Gathering - February 22, 2026. 

• Luau 2026.pdf (0.49 MB)

4. d.Lead Deadwood School Board representative added to the committee.  

5. e.Approve updated Event Complex Application. School recommendation for the disclaimer. 

• Event Complex Rental Agreement Version 14.pdf (0.63 MB)

6. f.150th Celebration Update. 

5.REFUNDS

1. a.Parts Unlimited Dealer Ride - October 11-15 - $1,100.00. 

2. b.Lead Deadwood Youth Football and Cheer - $250.00 - Cleaning of Ferguson and Baseball Field bathrooms. (Void AR.) 

3. c.Chace Wedding - October 25 - $1,100.00. 

6.UPCOMING EVENTS

1. a.Bid Whiskey Festival - November 8. 

2. b.Holiday Ho Ho Horseshoes - November 15-December 30. 

7.OPEN DISCUSSION

8.MEETING ADJOURNMENT

1. a.Next meeting will be Thursday, November 20 , 2025 at 10:00 a.m. due to Thanksgiving Holiday.