City Commission Regular Meeting Monday, April 19, 2021 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Masks are required to be worn while in City Hall. No exceptions!

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of April 5, 2021 City Commission minutes

4.Approve Bills

  1. a.Approval of Bill List for April 19, 2021 

5.Items from Citizens on Agenda

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Allow use of public property at the Event Complex on Saturday, May 29 through Monday, May 31, 2021 for Back When They Bucked Event.  Deposit has been received.  

  2. b.Approve Special Alcohol License for Cadillac Jacks to serve liquor at Event Complex from 9:00 a.m. to 9:00 p.m. Sunday, May 30, 2021 for Back When They Bucked Event.  No public hearing necessary since license is on publicly owned property.  

  3. c.Allow use of public property at the Event Complex on Wednesday, June 9 through Sunday, Jun 13, 2021 for PBR Event.  Deposit has been received.  

  4. d.Approve Special Alcohol License for Saloon #10 to serve liquor at Event Complex from noon to 10:00 p.m. Friday, July 11 and Saturday, July 12, 2021 for PBR Event.  No public hearing necessary since license is on publicly owned property.  

  5. e.Allow use of public property at the Event Complex on Saturday, July 10 through Friday, July 16, 2021 for 3 Wheeler Rally Event.  Deposit has been received.  

  6. f.Approve Special Alcohol License for First Gold to serve liquor at Event Complex Sunday, July 11 through Thursday, July 15, 2021 from noon to 10:00 p.m. for 3 Wheeler Rally Event.  No public hearing necessary since license is on publicly owned property.  

  7. g.Allow use of public property at the Event Complex on Monday, September 6 through Tuesday, September 14, 2021 for Freestyle Motocross Event.  Deposit has been received.  

  8. h.Approve Special Alcohol License for Cadillac Jacks to serve liquor at Event Complex on Saturday, September 11, 2021 from 4:00 p.m. to 10:00 p.m. for Motocross Event.  No public hearing necessary since license is on publicly owned property.  

  9. i.Permission to hire Ruth Durst, Tanner Ruth and Georgeann Silvernail for Mt. Moriah Cemetery Ticket Booth Attendants for the 2021 season at $12.88 per hour, effective May 3, 2021, pending pre-employment screening.  

  10. j.Permission to correct the hiring of Greg Nelson for Public Works Seasonal Technician at a rate of pay of $14.94 per hour, effective May 3, 2021.  Job title and hourly rate were incorrectly stated on April 5, 2021 agenda. 

  11. k.Permission to Pay RCS Construction in the amount of $3,163.27 for Concrete Curb and Gutter Repair caused by water main break on February 28, 2021.  (To be paid by Streets repairs.)  

  12. l.Permission to promote Justin Lux to Police Sergeant  at $27.02 per hour, effective May 5th, 2021.  

  13. m.Permission to hire Cade Lyon for Recreation Center front desk position at a rate of $12.88 per hour effective April 26th, 2021, pending pre-employment screening.

  14. n.Permission to hire Casey Elliott and John Isaak for Seasonal Parks position at a rate of $12.88 per hour effective May 3, 2021, pending pre-employment screening.  

  15. o.Approve recommendation from Parking and Transportation to transfer Boot Hill Tours Conveyance License from Ron Pray to Ride Deadwood LLC, Blake and Rebecca Joseph dba Boot Hill Tours.

  16. p.Approve updated times for Bike Parking on Main Street from Wild Bill Bar to Nugget Saloon, and in front of Mineral Place during Wild Bill Days: Friday, June 18 and Saturday, June 19 from 10:00 a.m. to 10:00 p.m.  Public hearing was held March 15, 2021 and times approved were 10:00 a.m. to 5:00 p.m. on Friday, and noon to 10:00 p.m. on Saturday.  

  17. q.Request to purchase large scale printer from Century Business Products in an amount of $4,328.67 as budgeted under HP Office Equipment.

  18. r.Permission to hire Rasmussen Mechanical, in an amount not to exceed $3,500.00, to replace burner/inducer assembly in hot water heater at Days of 76 Museum.  (To be paid from Public Buildings repair budget.)  

  19. s.Permission for Mayor to sign Deadwood Public Library 2020 annual report.   

  20. t.Permission to purchase 43" ELO Monitor and compatible computer along with wall mount from PCNation in the amount of $3,316.35 from the 2021 HP Public Education line item.

7.Bid Items

  1. a.Results and staff recommendation from the bid opening for Mount Moriah Cemetery Improvements from April 13, 2021. Sole bidder was MAC Construction Co., Inc. with a base bid of $69,800.00 plus Bid Alternate #1 in the amount of $6,150.00 for total project cost of $75,950.00.

8.Public Hearings

  1. a.Hold public hearing for Retail (on-off sale) Malt Beverage & SD Farm Wine License for Deadwood Miners at 137 Charles Street.  

  2. b.Hold public hearing for Back When They Bucked Event: open container from 9:00 a.m. to 9:00 p.m. on Sunday May 30 at Event Complex.

  3. c.Hold public hearing for PRB Events: open container from noon to 10:00 p.m. on Friday, July 11 and Saturday, July 12, 2021 at Event Complex.  

  4. d.Hold public hearing for Bev's Poker Run: Main Street Parking from Wall to Lee Street (southwest side only) from 5:00 p.m. to 9:00 p.m. on Sunday, June 13, 2021.

  5. e.Hold public hearing for Deadwood Live Events: open container in Zone 3 from 6:00 p.m. to 10:00 p.m. Sunday, June 13, Friday, July 2 and Saturday, July 3; street closure on Deadwood Street from Main Street to Pioneer Way from 8:00 a.m. to 11:00 p.m. on Sunday, June 13, and 8:00 a.m. Friday, July 2 to 11:00 p.m. Saturday, July 3, 2021.   

  6. f.Hold public hearing for Dia Del Taco Event: open container in Zone 3 from noon to 7:00 p.m., street closure on Deadwood Street from Main Street to Pioneer Way from 8:00 a.m. to 11:00 p.m. on Saturday, July 10, 2021.   

  7. g.Hold public hearing for Legends Ride and Motorcycle Parking: parking on Main Street Sunday, August 1 through Sunday, August 15, 2021, parking in Interpretive Lot Thursday, August 5 through Sunday, August 15, street closure on Main Street from Pine to Deadwood from 8:00 a.m. to 3:30 p.m., and waiver of banner fees on Monday, August 9, 2021.  

  8. h.Hold public hearing for All In Motocross Race: open container from 4:00 p.m. to 10:00 p.m. on Saturday, September 11, 2021 at Event Complex.    

  9. i.Hold public hearing for 3 Wheeler Rally Event: street closures Wednesday, July 14 for motorcycle parking, Thursday, July 15 for parade, open container Sunday, July 11 though Thursday, July 15, 2021 from noon to 10:00 p.m. at Event Complex.  

  10. j.Hold public hearing for City’s intention to lease a portion of public sidewalk, 1149 square feet, along Deadwood Street and adjacent to the structure located at 685 Main Street.

  11. k.Set public hearing on May 3 for Kool Deadwood Nites Events: street closure Wednesday, August 25 through Sunday, August 29, open container in Zones 1 and 2 on Wednesday, August 25 through Sunday, August 29, waiver of banner fees Thursday August 26through Sunday, August 29, waiver of vending for the following non-profits: Deadwood Chamber and American Legion Thursday, August 26 through Sunday, August 29, waiver of vending fee for Napa at Lower Main St. Thursday, August 26 through Saturday, August 28, use of Interpretive Lot Thursday, August 26, through Sunday, August 29, use of Lower Main Lot Thursday, August 26 though Saturday, August 28, and use of Event Complex, Saturday, August 28 through Sunday, August 29, 2021.  

  12. l.Set public hearing on May 3 for Days of '76 Events: waiver of user fees Wednesday, July 21 through Wednesday, August 4, open container Saturday, July 24 through Saturday, July 31 from 7:00 a.m. to 2:00 a.m., special liquor license for Days of '76 Committee Tuesday July 27 through Saturday, July 31 from 2:00 p.m. to 10:00 p.m., and street closure on Main Street for parades, Friday, July 30 and Saturday, July 31.  

  13. m.Set public hearing on May 3 for Steer Roping Event: waiver of user fees Friday, August 20 through Tuesday, August 24, open container Friday, August 20 through Monday, August 23 from 10:00 a.m. to 2:00 a.m., and special liquor license to Days of '76 Committee from Saturday, August 21 through Monday, August 23, 2021 from 10:00 a.m. to 6:00 p.m. 

  14. n.Set a public hearing on May 3, 2021 for the closure of Siever Street during the concert events for the Deadwood Live Series at Outlaw Square.  Dates are: Saturday, May 29, Sunday, May 30, Sunday, June 13, Friday, July 2, Saturday, July 3, Sunday, July 11, Sunday, July 25, Sunday, August 1, and Saturday, September 4, 2021.  

  15. o.Set public hearing on May 3 for street closure on Gold Street between Main Street and Broadway Alley,  Monday, May 17 to Monday, September 20, 2021. Broadway Alley will be one way from Wall Street to Shine Street.  

9.Old Business

10.New Business

  1. a.Second Reading of Ordinance #1323 Amending Deadwood Sign Ordinance Chapter 15.32.200 Illumination.

  2. b.Permission for Mayor to sign lease agreement with DHIH, LLC dba as Hickok's for use of approximately 884 square feet of common area located at the southwest corner of Main and Deadwood Streets.  

  3. c.Permission for the Mayor to sign contract with MAC Construction Co. Inc. in the amount of $75,950.00 for the 2021 Mt. Moriah Cemetery Improvement Project and allow staff to issue a Notice to Proceed. (Funding through the budgeted Historic Cemeteries Enterprise Fund.)

  4. d.Renew contract with Seaton Publishing for maintaining kiosks at the Deadwood Welcome Center, History & Information Center, South Gateway and the Deadwood portion of the Explore Black Hills mobile app. at a cost of $20,250.00 from the 2021 Public Education line item.

  5. e.Act as Board of Adjustments and consider final plat of Lots K1 & K2 for Darleen Hicks.

  6. f.Permission to enter into contract with Black Hills Asphalt to perform crack sealing on Centennial Avenue and the Event Complex Parking Lot in the amount of $11,221.65.  (To be paid from Public Works and P& T budgets.)

  7. g.Permission to pay South Dakota Department of Transportation Invoice Number S00117994 in the amount of $26,488.00. Work related to Joint Powers Agreement 614780 between SDDOT and City dated 7/3/18 for project NH014A(15)41 04FA.  Work: Design and construct ADA compliant ramps on lower Main Street near Gateway Sign and video detection system for traffic signals.

  8. h.Permission to pay Government Capital $32,207.32 for annual lease payment on 2021 Mack Dump Truck.  (To be paid from Streets Equipment budget.)   

  9. i.Permission to purchase Microsoft 365 upgrade (47 work stations) from Golden West Technologies in an amount not to exceed $5,070.00.  (To be paid from from HP and General Fund technology budgets.)    

  10. j.Permission to install a mezzanine in the Days of '76 Museum Shop at a cost not to exceed $81,033.89 from G & H Distributing of Rapid City including materials and installation.  (To be paid from the 2021 HP Capital Assets.)

  11. k.Permission to purchase and pay IPS Solutions $56,566.87 for nine additional MS1 pay stations for the purpose of replacing the existing parking meters.  (To be paid from Parking & Transportation budget.)  

  12. l.Permission to purchase 234 tons of screened and delivered sand for $7,000.00 to be utilized in the Days of '76 Arena at the Deadwood Event Complex as a partnership with the Days of 76 Rodeo Committee and James Carter of Deadwood All In.  (To be paid from Street supplies budget.) 

  13. m.Permission to expend up to $25,000.00 for the construction of a 16'-0" x 32'-0" lean-to addition on the rear of the Days of 76 Museum workshop for storage needs to be paid from the HP Capital Assets line item.

11.Informational Items and Items from Citizens

  1. a.Raffle permit received from 173D Airborne Brigade National Memorial Foundation.  Drawing will be held November 8, 2021.  No action approves.  

  2. b.Raffle permit received from St. John's Episcopal Church.  Drawing will be held September 6, 2021.  No action approves.  

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL 1-25-2 (1) with possible action.
    Executive Session for Legal Matters per SDCL 1-25-2(3) with possible action.

13.Adjournment

This will be a public Meeting conducted through Zoom. 

https://us02web.zoom.us/j/6055782082?pwd=Z1QrRXhXaXp4eStPSjg2YjVTNUtZQT09
Meeting ID:        605 578 2082      Password:         1876              Phone: 669-900-9128

Please practice the CDC’s social distancing recommendations.   
Please be considerate of others and if you no longer have business activities during the meeting, do not feel obligated to remain.