City Commission Regular Meeting Monday, December 16, 2024 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of December 2, 2024 City Commission minutes

4.Approve Bills

  1. a.Approval of Bill List for December 16, 2024 and additional bills

5.Items from Citizens on Agenda

  1. a.Badge pinning ceremony in recognition of Officer Devon Schumacher for his recent promotion to Sergeant

  2. b.Shop with a Cop Program update from Fire Captain Charles Fetter and School Resource Officer Sonya Papousek

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to remove Trolley driver James Sternhagen from payroll effective November 30, 2024.

  2. b.Permission to accept resignation from part-time officer Jeffery Rodriguez II effective December 10, 2024. 

  3. c.Permission to accept resignation of Library Education/Program Coordinator Kirsten Robeson effective December 19, 2024.

  4. d.Permission to advertise in-house for 5 days and then outside sources for half-time (25 hours per week) Library Education/Program coordinator at $17.50 per hour. 

  5. e.Permission to advertise in-house for 5 days and then outside sources, if needed, for full-time Rec Center Lifeguard II at $19.00 per-hour. 

  6. f.Permission to update part-time wage scale effective January 2, 2025.  

  7. g.Permission to sign engagement Letter with Casey Peterson for professional services related to the 2023 audit.  (To be paid by Finance Professional Services line item.)   

  8. h.Add Karla Dower and Isaiah Osorio to the Volunteer Fire Department Roster effective November 14, 2024 for worker's compensation purposes. 

  9. i.Permission to write off building permit BP230144 for Chekpa Concrete in the amount of $288.00 due to non-payment.   

  10. j.Permission for Mayor to sign 2025 Combined Voting Agreement.

  11. k.Permission for Mayor to sign agreement with City of Lead and Friends of the Twin City Animal Shelter for the operation and maintenance of the animal shelter.  

  12. l.Permission for the Mayor to sign the Trail Proposal Process form with the Black Hills National Forest for study of Mt. Roosevelt Trail System. (Cost of NEPA study to be paid by BID 8 funding).

  13. m.Permission for Police Chief to sign 4-year contract for 2024 pricing for an additional Axon in-car camera system.  (To be paid and installed in 2025.)

  14. n.Permission to pay 2025 Parking Lease with First Baptist Church in the amount of $3,600.00. 

  15. o.Permission to pay Bickle's Truck and Diesel Service for Trolley 3 for brake and wheel repairs in the amount not to exceed $2,820.70. (To be paid by Trolley repair line item.)  

  16. p.Permission to pay J & J Truck & Autobody for hail damage to the 2022 Freightliner dump truck in the amount not to exceed $5,971.03. (To be paid by Insurance proceeds with $2,500 deductible from Streets repairs.)  

  17. q.Permission to pay Carstar Collision Center for damages caused by trolley to Swifttec van in the amount of $2,829.80.  (To be paid by Trolley repairs.)

  18. r.Permission to purchase 29.63 tons of road salt from Black Strap at a state bid price of $175.00 per ton delivered. (To be paid by Streets supply budget.)

  19. s.Permission to pay Complete Concrete to tie downspouts to creek as part of the FEMA project at a cost of $6,285.73 outside of the contract. (To be paid by HP Capital Assets).

  20. t.Permission to purchase four desktop computers from Golden West Technology in the amount not to exceed $6,400.00 to replace computers within rotation. (To be paid by IT Equipment line item.)  

  21. u.Approve free parking in the Miller Street Lot January 4 and 5, 2025 from 7:00 a.m. to 3:00 p.m. on both days for the Deadwood Invitational Swim Meet (Recommendation from the December 12, 2024 Parking and Transportation Committee.)

  22. v.Permission for Mayor to sign Certificate of Substantial and Final Completion with RCS Construction for the Whitewood Creek Restoration project - Bid Package 1.

  23. w.Permission to pay six invoices in the total amount of $19,647.39 to Rowdy Boyz Construction for utility work associated with Phase 1 of the FEMA project outside the contract with RCS Construction but related to the project.

  24. x.Permission to pay Great Plains Contractors, LLC in the amount of $4,691.08 for utility work associated with Phase 1 of the FEMA project outside the contract with RCS Construction but related to the project.

  25. y.Permission for the Mayor and staff to sign the Plan of Development for the Yellow Creek Shooting Range with the Bureau of Land Managment - South Dakota Field Office.

  26. z.Approve transfer of two (2) taxi device licenses from Canyon Cab to Deadwood Taxi, two (2) taxi device licenses from Canyon Cab to Dakota Taxi, and one (1) taxi device licenses from Canyon Cab to Black Hills Grab-A-Cab (Recommendation from the Parking and Transportation Committee).

  27. aa.Permission to approve employee parking permit revenue, from November 26, 2024 to December 26, 2024, excluding Broadway Ramp permits. All proceeds will be donated to local non-profit organizations as part of the free holiday parking donations. (Recommendation by Parking and Transportation Committee on December 12, 2024.)

  28. bb.Permission to purchase four new restroom partition stalls from Partition King at a cost not to exceed $6,872.00. (To be paid by Parks Improvement line item.)  

  29. cc.Permission to allow six members of the Deadwood Volunteer Fire Department (Melanie Bond, Sarah Van Tassel, Jeremy Van Tassel, John Beck, Anita Knipper and Don Gifford) to use city vehicle to attend Wildland Field Training Course in Rapid City on December 21, 2024. 

7.Bid Items

  1. a.Results of bid opening on December 10 at 2:00 p.m. for lease of Mt. Moriah Facility: Fatih Gokce - $6,000.00.

8.Public Hearings

  1. a.Hold public hearing for New Year's Eve Ball Drop Event:  Main Street closure from Pine Street to Lee Street from 11:50 pm. on December 31, 2024 to 12:10 a.m. on January 1, 2025 for the New years Eve Ball Drop at the Franklin Hotel.  

  2. b.Hold public hearing for Wolfpack Working Dogs Event: Request waiver of parking lot fees at Event Complex for Wolfpack Working Dogs Event on Friday, May 16 through Sunday, May 18, 2025.

9.Old Business

10.New Business

  1. a.Act as Board of Adjustment and approve/deny Annual Review - Conditional Use Permit for Bed and Breakfast Establishment – 388 Main Street – First Deadwood Cottages (W. Morris), legally described as Lot 12 and the south half of Lot 13, both lots in Block 3 in the Fountain City addition to the City of Deadwood. (Approved by Planning and Zoning Commission on December 4, 2024.

  2. b.Act as Board of Adjustment and approve/deny Annual Review - Conditional Use Permit for Bed and Breakfast Establishment – 54 Taylor Avenue – Miss Kahler's BNB (D. Kahler), legally described as Lot A, Lot D and Lot E of the subdivision of Lots 66-67 and 68, the southerly part of Lot 66 Block 35, and parts of Lots 28 through 36, Block 35, of the City of Deadwood, South Dakota, according to Plat Book 3 page 79-80, Lawrence County, South Dakota. (Approved by the Planning and Zoning Commission on December 4, 2024).

  3. c.Act as Board of Adjustment and approve/deny Annual Review - Conditional Use Permit for Vacation Home Establishment – 606 1/2 Main Street – The Nugget (W. Morris), legally described as Lot 24, in Block 15 of the Original Townsite of the City of Deadwood, Lawrence County, South Dakota, according to the P.L. Rogers Map except a portion of land along the southerly side of Lot 24, Block 15 being 8 inches in width fronting on Main and back of even width of 100' as set forth in deed and recorded in Book 162 Page 243. (Approved by Planning and Zoning Commission December 4, 2024.)

  4. d.Second Reading of Ordinance #1411 Amending Title 17 - Zoning for Amendment to the Zoning Map

  5. e.Second Reading of Ordinance #1412 Budget Supplement 6 for 2024

  6. f.First Reading of Ordinance #1409 Amending Title 5 - Tour Conveyance Licenses (Recommendation from the Parking and Transportation Committee.)

  7. g.First Reading of Ordinance #1413 Amending Chapter 3.20 Occupancy Tax BID 8.

  8. h.First Reading of Ordinance #1414 Amending Chapter 3.20 Occupancy Tax BID 9. 

  9. i.Permission to pay Patriot Painting & Drywall $3,462.00 for additional painting and hardware not included in original quote for Broadway ramp sign package. (To be paid by Broadway Professional Services line item.) 

  10. j.Permission to purchase new technology equipment and installation at Days of '76 event center from Golden West Technology at a price not to exceed $18,784.58. This equipment is in conjunction with the new network fiber provided by SDN.  (To be paid by HP Capital Assets Rodeo Grounds line item.) 

  11. k.Permission to pay Sontech Vehicle Technologies to equip 2022 Dodge Police charger in amount not to exceed $21,830.21.  (To be paid by Police equipment line item.)  

  12. l.Acknowledge correct Construction Change Order No. 3 from Hoskinson Contracting for 48-52 Taylor Avenue retaining wall project in the amount not to exceed $15,069.87 to address damaged storm water drain under city steps not part of the original project. (Approved Change Order #2 on December 2, 2024 for $18,496.50) 

  13. m.Permission to purchase two drive motors from Dakota Pump for Denver Street pump house in an amount not to exceed $9,850.00. (To be paid by Water Improvement line item.)  

11.Informational Items and Items from Citizens

  1. a.Raffle permit received from Deadwood Lead 76ers Swim Team. Drawing will be held Monday, February 24, 2025. 

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

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