Event Committee Meeting Thursday, September 25, 2025 10:00 AM City Hall, 102 Sherman Street, Deadwood, SD 57732

1.ROLL CALL

2.APPROVAL OF MINUTES

1. a.Approval of August 28, 2025 minutes.

• 8-28 Meeting Minutes.pdf (0.03 MB)

3.OLD BUSINESS

1. a.Recap of end of August/September Events: Fair in the Square, Motorsports Arenacross Race, Jeep Jamboree, Black Hills Veterans March, Deadwood Jam. 

4.NEW BUSINESS

1. a.Parts Unlimited Discussion. 

• Updated Map.pdf (0.74 MB)
• Revised 2 City of Deadwood Agreement.pdf (1.82 MB)

2. b.Approve Special Event Application changes. 

• Special Event Application 2025.pdf (0.26 MB)

3. c.Approve Event Complex Rental and Use Agreement changes. 

• Event Complex Rental Agreement Version 13.pdf (0.46 MB)

4. d.Approve Event Complex Use Guidelines and Information changes. 

• deadwood_event_complex_use_guidelines_and_information.pdf (0.25 MB)

5.REFUNDS

1. a.Days of '76 Rodeo - July 20-26, 2025 - $1,5550.00. Continued from August 28. 

2. b.Motorsports Arenacross Race - September 6 - $2,350.00 

3. c.Jeep Jamboree - September 18-20 - $1,150.00. 

4. d.Black Hills Veterans March - September 19-20 - $1,000.00. 

6.UPCOMING EVENTS

1. a.Lead Deadwood High School Homecoming Parade - September 26 - Street closure. 

2. b.Oktoberfest - October 3-4 - open container in zone 1 and 2, street closure, waiver of banner fee. 

3. c.Parts Unlimited Dealer Ride - Use of public property at Event Complex. 

4. d.Wild West Songwriters Festival - October 16-18 - open container. 

5. e.Deadweird - October 24-25 - open container in zone 1 and 2, street closure and use of public property at Event Complex on October 31 for Trunk and Treat. 

6. f.Chace Wedding - October 25 - use of Event Complex. 

7.OPEN DISCUSSION

8.MEETING ADJOURNMENT

1. a.Next meeting will be Thursday, October 30, 2025 at 10:00 a.m.