City Commission Regular Meeting Monday, November 04, 2024 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of October 21, 2024 City Commission minutes

4.Approve Bills

  1. a.Approval of Bill List for November 4, 2024 and additional bill.

5.Items from Citizens on Agenda

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to move Paxton Witt from full-time Parks Technician to full-time Streets Equipment Operator at $23.00 per hour (D13 rank) effective November 10, 2024.

  2. b.Permission to hire Andrew Williams as full-time Parks Technician at $19.00 per hour (D9 rank) effective November 12, 2024 pending pre-employment screening.

  3. c.Permission to hire Ryan Reamer as full-time Parks Technician at $19.00 per hour (D9 rank) effective November 12, 2024 pending pre-employment screening.

  4. d.Permission to advertise in-house for 5 days and then outside sources for part-time (10 hours per week) Library Assistant I position at $15.00 per hour with wage increase according to the 2025 approved part time wage scale. 

  5. e.Resolution 2024-25 Surplus Property.

  6. f.Permission for Mayor to sign Oakridge Cemetery Certificate of Purchase and Warranty Deeds for Jan and Ronda Morrison, Michael Haugh and Deena Wise. 

  7. g.Renew Liquor and Wine Licenses for 2025, pending payment of Business Improvement District and property taxes.  

  8. h.Permission for Mayor to sign a Memorandum of Understanding between the City of Deadwood, the City of Lead and the Lead-Deadwood School District for two School Resource Officers.

  9. i.Permission to hire Rasmussen Mechanical to replace the City Hall RTU #5 fan motor at cost not to exceed $2,869.00. (To be paid by HP Capital Assets line item.) 

  10. j.Permission for Rasmussen Mechanical to replace refrigerant on RTU at the Rec Center at price not to exceed $2,550.72. (To be paid by Rec Center repair line item.)  

  11. k.Permission to purchase 5500 gallons of non-ethanol gas at $3.06 per gallon from Southside Oil. (To be paid by Streets supplies budget.) 

  12. l.Permission for Floyd's Truck Center to replace the turbo in the 2014 Freightliner in the amount not to exceed $9,977.33. (To be paid by Streets repair line item.)  

  13. m.Recommendation from Event Committee to adopt updated Event Complex Application.  

  14. n.Permission to waive 45-day requirement and approve use of public property and waiver of fees at Rec Center from November 5 though November 29, 2024. Tuesdays and Thursdays from 4:30 p.m. to 6:00 p.m. only. (Recommendation from Event Committee on October 31.) 

  15. o.Allow use of public property and waiver of fees at the Rec Center for Deadwood Elks Hoop Shoot on Sunday, December 8, 2024. (Recommendation from Event Committee on October 31.) 

  16. p.Permission to pay QuikSigns for creation and installation of utility box covers on Main Street at a cost not to exceed $3,433.06.00. (To be paid from HP Public Education line item.)

  17. q.Permission to hire M.S. Mail to print and mail the 2025 Deadwood Calendar at a cost not to exceed $3,800.00. (To be paid jointly from HP Public Education and Neighborhood Block Club line items.)

  18. r.Permission to pay Pannier Graphics in the amount not to exceed $3,300.00 for the fabrication of outdoor interpretive signs at Outlaw Square and the Deadwood Welcome Center. (To be paid from HP Public Education Line Item.)

7.Bid Items

8.Public Hearings

  1. a.Set public hearing on November 18 for Convention Center (on-sale) Liquor license for Sportsbook Deadwood, LLC dba The Landmark Casino at 53-65 Sharman Street. 

  2. b.Set public hearing on November 18, 2024 for SnoCross Events: open container at the Event Complex at 11:00 a.m. on Friday, January 24 to 2:00 a.m. on Saturday, January 25, and from 11:00 a.m. on Saturday, January 25 to 2:00 a.m. on Sunday, January 26; Special temporary full liquor license for Deadwood Chamber on January 24 and 25 from 11:00 a.m. to 10:00 p.m. each day at the Event Complex; fireworks display at 6:00 p.m. on Friday, January 24 and Saturday, January 25 at the Event Complex and waiver of user fees at Event Complex Monday, January 20 through Monday, January 27, 2025 due to surcharge collection.   

  3. c.Set public hearing on November 18 for K-9 Keg Pull event: open container in zones 1 and 2 on Saturday, January 25 from noon to 10:00 p.m.; Main Street closure from Deadwood Street to Pine Street 9:00 a.m. to 6:00 p.m. and waiver of banner fees on Saturday, January 25, 2025.   

  4. d.Set public hearing on November 18 for Mardi Gras Events: open container in zones 1 and 2 on Friday, February 28 from 5:00 p.m. to 10:00 p.m. and Saturday, March 1 from noon to 10:00 p.m.; street closure on Main Street from Lower Main Street at Pioneer Way to Pine Street from 6:45 p.m. to 8:00 p.m. or until parade ends and waiver of banner fees for sponsors on Saturday, March 1, 2025.   

  5. e.Set public hearing on November 18 for Back When They Bucked Event: waiver of user fees Wednesday, May 21 through Tuesday, May 27 due to surcharge collection and open container from 9:00 a.m. to 9:00 p.m. on Sunday, May 25, 2025 at Event Complex.

  6. f.Set public hearing on November 18 for 3 Wheeler Rally Event: street closure on Main Street from Lower Main Street at Pioneer Way to Pine Street on Thursday, July 10 from 8:30 p.m. until parade ends and open container Sunday, July 6 through Thursday, July 10, 2025 from 11:00 a.m. to 10:00 p.m. each day at Event Complex.  

9.Old Business

10.New Business

  1. a.Second Reading Ordinance #1408 - 2025 Budget Appropriations.

  2. b.Permission for Mayor to sign agreement with Deadwood Chamber for use of Welcome Center. 

  3. c.Permission for Mayor to sign agreement with Deadwood Chamber by and through the Outlaw Square for use of Outlaw Square. 

  4. d.Permission for Mayor to sign agreement with Deadwood Chamber for use of History and Information Center. 

  5. e.Permission for Mayor to sign agreement with Deadwood Chamber for Event Center Management.  

  6. f.Permission to hire Double H Masonry to repair the 6 rock veneer walls at the Welcome Center at price not to exceed $23,600.00. (To be paid by Public Buildings line item.)  

  7. g.Permission to purchase Legacy 1 hot tub from Northern Hills Spas in the amount not to exceed $8,000.00 (To be paid by Rec Center equipment line item.) 

11.Informational Items and Items from Citizens

  1. a.Raffle permit received from Mile High Vault Crew. Drawing will be held December 24, 2024.

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

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Please be considerate of others and if you no longer have business activities during the meeting, do not feel obligated to remain.