City Commission Regular Meeting Monday, May 18, 2026 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of May 4, 2026 City Commission Minutes.  

4.Approve Bills

  1. a.Approval of Bill List for May 18, 2026 and additional bill. 

5.Items from Citizens on Agenda

  1. a.Wayne Morris voicing concern his request to set up Kool Deadwood Nites tent (during motorcycle parking in the Interpretive Lot) on Friday, August 14 was denied by Parking & Transportation on April 9, 2026. 

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to hire Anthony McKeown as full time (non-certified) police officer at $25.50 per hour effective May 25, 2026 pending pre-employment screening. 

  2. b.Permission to hire Stephanie Jauer-Morran as Deputy Finance Officer at $25.00 (D15 rank) per hour effective June 3, 2026 pending pre-employment screening.   

  3. c.Permission to hire Thomas Griffith and Marnie Baker as seasonal ticket booth attendant for Mt Moriah at $17.00 per hour effective May 22, 2026 pending pre-employment screening.

  4. d.Permission to hire Aiden Russell as seasonal lifeguard at $17.00 per hour effective May 20th, 2026, pending pre-employment screening.

  5. e.Permission to accept resignation of police officer Sonya Papousek effective May 22, 2026

  6. f.Confirm Mayor's reappointment of Michael Johnson, David Bruce and Trevor Santochi to the Property Maintenance Board of Appeals with term expiring June 1, 2028.

  7. g.Approve recommendation from Mayor Mook to appoint  Lexi Lux and Wade (Bobby Rock) Morris to the Deadwood Historic Preservation Commission for a three-year term beginning June 1, 2026 and ending on May 31, 2029.

  8. h.Permission to allow Joel Ellis, Charles Fetter, JT Gifford and Anita Knipper to travel in city vehicle on May 28, 2026 to attend the hazmat class in Lead.  

  9. i.Permission to allow Fire Department to apply for grant from South Dakota Department of Public Safety for the purchase of firefighter personal protective equipment (PPE.)   

  10. j.Permission to allow Public Works Director and Finance Officer to be authorized agents for FEMA Grant for Denver Street Pump Station generator with assistance from Black Hills Council of Local Governments.

  11. k.Resolution 2016-17 appointment of application agent for the Building Resilient Infrastructure and Communities (BRIC.)

  12. l.Permission for Mayor to sign lease agreement with KR Deadwood Sherman Street 2020 LLC, DBA The Landmark Casino, 53 Sherman Street, Deadwood, SD 57732 for use of 48.2 square feet +/- of public space along Miller Street parking lot in the amount of $96.00 for 1 year.

  13. m.Resolution 2026-16 In Support of Application to Occupy SD Department of Transportation Highway Right of Way for Days of '76 Parade July 24 and 25, 2026.

  14. n.Permission to approve transfer of Northern Hills Taxi license from Jessie Carsten to Ryan Mills.  (Recommendation from the May 14, 2026 Parking & Transportation Committee.)

  15. o.Permission to purchase up to 5002 gallons of regular fuel from Southside Service for $4.24 per gallon. (To be paid by the Streets supplies budget.)

  16. p.Permission to pay On Scene Dynamics in the remaining amount of $16,081.30 for equipment installation on new 2025 Police Interceptor. (In conjunction with approval on Jan 20, 2026. To be paid by Police Equipment line item.)

  17. q.Permission to purchase a Microfilm Scanner/Reader from Edge One at a cost not to exceed $6,800.00. (To be paid by HP Archives line item.)

  18. r.Permission to hire Airshow Mastering for digitization (Phase I of III) of the oral history cassettes in the amount not to exceed $7,300.00. (To be paid by HP Archives ($5,300) and Library ($2,000) technology line items.)

  19. s.Permission to hire Movette Film Transfer Co. to digitize the 8mm Film Collection 2025.11 Houlette Family Film Archive in an amount not to exceed $4,800.00. (To be paid by HP Archives line item.)

  20. t.Acknowledge early installation of banner for Days of '76 Rodeo at the Event Complex due to Crescent Street Improvement Project.

  21. u.Permission to approve Special Alcohol License for Sawyer Brewing Company to serve beer and wine at Event Complex from 3:00 p.m. to 7:00 p.m. on Sunday, June 14, 2026 for Vintage Baseball Game. No public hearing necessary since license is on publicly owned property.

  22. v.Permission to approve request for free parking in paid areas excluding the Broadway Parking Garage for the Outlaw Square Monday Movie Night series on Monday nights from 6:00 pm - 10:00 pm from May 25, 2026 to September 6, 2026. (Recommendation from the May 14, 2026 Parking & Transportation Committee.)

7.Bid Items

  1. a.Permission to advertise for the HP Retaining Wall Project at 56 Lincoln Avenue and set bid opening at 2:00 p.m. on June 11, 2026 with results to the City Commission on June 15, 2026.

  2. b.Permission to advertise for the HP Retaining Wall Project at 31 Centennial Avenue and set bid opening at 2:00 p.m. on June 11, 2026 with results to the City Commission on June 15, 2026.

  3. c.Permission to advertise for the HP Retaining Wall Project at 10 Centennial Avenue / 10 Denver Street and set bid opening at 2:00 p.m. on June 11, 2026 with results to the City Commission on June 15, 2026.

8.Public Hearings

  1. a.Hold public hearing for Deadwood Double Shot Concert: open container in zone 1 and 2 from noon to 10:00 p.m. on Friday, May 29; and street closure on Deadwood Street from Main Street to Pioneer Way from 7:00 a.m. on Friday, May 29 to 2:00 a.m. on Saturday, May 30, 2026. 

  2. b.Hold public hearing for Vintage Baseball Game: open container on Sunday, June 14, 2026 from 3:00 p.m. to 7:00 p.m. at the Event Complex.

  3. c.Hold public hearing 18 for Days of '76 Events: street closure on Main Street from Lower Main Street at Pioneer Way to Pine Street and a portion of 14A from Lower Main Street to Event Complex from 1:00 p.m. until parade ends on Friday, July 24 and Saturday, July 25; open container Thursday, July 16 through Sunday, July 26 from 10:00 a.m. to 2:00 a.m. daily and ending at 2:00 a.m. on Monday July 27 at Event Complex; special full temporary liquor license on Sunday, July 19 through Saturday, July 25 from 10:00 a.m. to 11:00 p.m. daily and waiver of user fees Wednesday, July 15 through Sunday, July 26, 2026 at the Event Complex.

  4. d.Hold public hearing for Outlaw Shootout AAU Wrestling: street closure on Deadwood Street from Main Street to Pioneer Way from 6:00 a.m. on Saturday, July 18 to 1:00 a.m. on Sunday, July 19, 2026. 

  5. e.Hold public hearing for Brule': street closure on Deadwood Street from Main Street to Pioneer Way from 8:00 a.m. on Monday, July 20 to 1:00 a.m. on Tuesday, July 21, 2026. Deadwood Street will reopen at 2:00 p.m. to 2:30 p.m. for the Deadwood Alive Reenactment.   

  6. f.Hold public hearing for SnoCross Events: open container at the Event Complex from 11:00 a.m. on Friday, January 22 to 2:00 a.m. on Saturday, January 23, and from 8:00 a.m. on Saturday, January 23 to 2:00 a.m. on Sunday, January 24; Special temporary full liquor license for Deadwood Chamber on Friday, January 22 from noon to 10:00 p.m. and Saturday, January 23 from 11:00 a.m. to 10:00 p.m. at the Event Complex; and waiver of user fees and additional set-up/tear down fees at Event Complex on Monday, January 18 through Sunday, January 24, 2027 due to surcharge collection.   

9.Old Business

10.New Business

  1. a.Permission to accept proposal for geotechnical engineering services from American Engineering Testing for Fremont Street retaining wall project in the amount not to exceed $5,575.00. (To be paid by HP Capital Assets.)

  2. b.Permission to accept Construction Change Order #1 (CO#1) from 21 Electric in the amount of $20,631.60 to over excavate and replace foundation of light pole B1 due to unforeseen conditions bringing total contract to $551,226.60. (To be paid from CIP Project line item.)  

  3. c.Permission to accept Construction Change Order #1 (CO#1) from Fuller Construction Company LLC in the amount of $7,302.50 for additional work at Mt. Moriah Cemetery not included in original bid bringing total to $140,552.50. (To be paid from Historic Cemeteries line item.)

  4. d.Permission to engage Towey Design Group (TDG) in the amount not to exceed $33,000.00 to provide civil design services for the LOMR documentation relating to Whitewood Creek Restoration Project. (FEMA project related expense.)

  5. e.Permission to hire Johner Paving to mill and overlay Washington, Madison and Adams Streets in an amount not to exceed $60,926.00, low quote received. (To be paid by Streets repair line item.) 

  6. f.Permission to allow Finance Officer to sign quotes with CivicPlus for a website CMS ($2,341.50/year plus $4,341.50 one-time migration/training fee) and agenda/meeting management system ($5,300/year), each with a 5% annual increase starting in year two. (To be paid by IT budget line item.)

11.Informational Items and Items from Citizens

  1. a.Raffle permit received from Northern Hills Republican Women. Drawing will be held October 10, 2026.  

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2(1) w/possible action.
    Executive Session for Legal Matters per SDCL1-25-2(3) w/possible action.
    Executive Session for Contractual negotiations per SDCL 1-25-2(4) w/possible action. 

13.Adjournment

This will be a public meeting but also available through Zoom. To participate, join Zoom Meeting and identify your name when joining. 

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Please be considerate of others and if you no longer have business activities during the meeting, do not feel obligated to remain.