City Commission Regular Meeting Monday, September 16, 2024 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of September 3, 2024 City Commission minutes

4.Approve Bills

  1. a.Approval of Bill List for September 16, 2024

5.Items from Citizens on Agenda

  1. a.Proclamation declaring Friday, November 1, 2024 as Mike Rodman Day in the City of Deadwood.

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to hire seasonal archives intern Holden Owens at $16.00 per hour effective September 17, 2024 pending pre-employment screening.

  2. b.Permission to accept resignation from seasonal Mt. Moriah ticket booth attendant Sandra Parson effective September 16,2024.

  3. c.Permission to advertise in-house for 5 days for part-time (25 hours per week) Library Assistant II position at $16.65 per hour.

  4. d.Permission to advertise in-house, until filled, for weekend assistant trolley manager per guidelines set forth in City of Deadwood policy 5.12. 

  5. e.Permission for Jessica Tolar to attend the SD Library Association Annual Conference in Aberdeen, September 24-27, 2024 at a cost not to exceed $560.

  6. f.Add Austin Lang effective August 8, 2024 to the Volunteer Fire Department Roster for worker's compensation purposes. 

  7. g.Permission for Mayor to sign Oakridge Cemetery Certificate of Purchase and Warranty Deeds for Jon and Barb Mattson. 

  8. h.Permission to approve Construction Change Order #1 for the Welcome Center Trail Reconstruction project with RCI Construction, Inc. in the amount of $12,857.06 for additional work added to the project bringing total project cost to $711,357.06. (To be paid from HP Capital Assets Budget)

  9. i.Permission to pay Brandon Industries, Inc. an amount of $10,821.95 for the necessary traffic control sign package associated with the Whitewood Creek Restoration project along Water Street and Sherman Parking Lot. (To be paid from FEMA project budget).

  10. j.Permission to repair the 2018 Chevrolet Colorado hail damage at a cost of $7,506.00 with Pin Point PDR. (To be paid from Building Inspector repair line item.) 

  11. k.Permission to purchase up to 5,600 gallons of non-ethanol fuel from Southside Service at a cost of $3.07 per gallon.

  12. l.Permission to purchase water meter backstock from Metering and Technology in the amount not to exceed $6,597.10. (To be paid by Water supply budget)

  13. m.Approve Reserved Residential Parking on Adams Street for 18 Jefferson Street. (Recommendation from the Parking & Transportation Committee).

  14. n.Permission to pay Station Automation, Inc. for PSTrax software in the amount of $2,700.00.  (To be paid by Fire Dept. Professional Services.)  

  15. o.Permission for Mayor to sign annual parking lease with Shelly Bennett C/O United States Postal Service for one (1) parking spot located on Siever Street for a total of $150.00 per month plus tax. 

  16. p.Allow use of public property at the Rec Center for Deadwood Lead 76ers Swim Team Practice, Monday, September 23, 2024 through April, 2025. Use of 2-3 lanes. 3 lanes will be used when available.  

  17. q.Allow use of public property at the Rec Center for Deadwood Lead 76ers Swim Team meet on Friday, January 3 through Sunday, January 5, 2025. 

  18. r.Allow use of public property at the Event Complex for Lead Deadwood Girls Softball Friday, June 13 through Sunday, June 15, 2025. 

  19. s.Permission to pay Canyon Creek Concrete for City portion of drainage improvement between Fire Dept and KDSJ lot in the amount not to exceed $8,962.26.  (To be paid by Public Buildings improvements line item.)  

7.Bid Items

  1. a.Results of Bid Opening from September 12, 2024 at 2:00 p.m. for the repair of City retaining wall located at 48 and 52 Taylor Avenue. RCS Construction, Inc. - $124,000.00 and Hoskinson Contracting, Inc - $67,346.40.

8.Public Hearings

9.Old Business

10.New Business

  1. a.Second Reading of Ordinance #1404 Amending Chapter 2.04.060 Agenda

  2. b.Second Reading of Ordinance #1405 Creating Chapter 2.04.05 Code of Conduct for Elected Officials

  3. c.First Reading Ordinance #1406 Amending Chapter 12.08 - Sidewalk Construction and Repair

  4. d.Resolution 2024-21 Surplus Property.

  5. e.Resolution 2024-22 Initiated Measure 28. 

  6. f.Certification of Municipal Tax Levy for Fiscal Year 2025

  7. g.Act as Board of Adjustment to approve/deny the application for Plat to adjust lot lines and subdivide parcel at 15 Forest Avenue owned by Adrian Newkirk legally described as Plat of Lots 5A, 9A, and 9B Block P, Original Townsite, formerly Lots 5, 6, 7, 8 and a portion of Lot 9, Block P City of Deadwood, Lawrence County,  South Dakota.  (Approved by the Planning and Zoning Commission on September 4, 2024.)

  8. h.Review Findings of Fact and Conclusion for Conditional Use Permit - Vacation Home Establishment at 29 Lee Street (B. Kusser) legally described as Lot B in Block 8 of the City of Deadwood, Lawrence County, South Dakota, also known as 29 Lee Street, according to P.L. Rogers Map. (Approved with conditions by P&Z Commission on May 1, 2024 and Board of Adjustment on May 20, 2024).

  9. i.Permission to allow City staff to obtain quotes on retaining wall project for 5 Harrison after two unsuccessful attempts to get competitive bids within engineer's estimate.

  10. j.Permission for Mayor to sign contact with Arapahoe Roofing & Sheet Metal, Inc. in the amount of $393,748.00 for damages to Adams house from 2019 hail storm.  

  11. k.Permission to enter into contract with Tallgrass Landscape Architecture in the amount of $17,356.00 for 2025 Mt. Moriah Cemetery project. (To be by Historic Cemetery Professional Services line item.)

  12. l.Permission to hire Tree Wise Men for Whitewood creek clean up, from Railroad parking lot (box culvert) to Days of '76 campground in an amount not to exceed $54,000.00. (To be paid by Parks-CIP Whitewood Creek line item.)

  13. m.Permission for Recreation Manager to sign quote with Life Fitness for the purchase of new exercise equipment in the amount not to exceed $62,611.77.  (To be paid by Rec Center equipment line item which includes offset of donation received.)  

  14. n.Permission to purchase 2022 Dodge Charger Police from Wareing Belle Fourche in the amount of $39,249.00. (To be paid by Police equipment line item.) 

11.Informational Items and Items from Citizens

  1. a.Raffle permit received from Lead Deadwood Youth Football & Cheer Association. Date of raffle drawing not yet scheduled. 

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action
    Executive Session for Union negotiations per SDCL 1-25-2(4) w/ possible action

13.Adjournment

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