City Commission Regular Meeting Tuesday, February 18, 2025 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

1. a.Approval of February 3, 2025 City Commission minutes.

4.Approve Bills

1. a.Approval of Bill List for February 18, 2025.

5.Items from Citizens on Agenda

1. a.Deadwood Police Officer of the Year Award for 2024- Keegan Holzapfel

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

1. a.Permission to accept resignation of Historic Preservation Administrative Assistant Amy Klein-Greba effective February 21, 2025.

2. b.Permission to advertise in-house for 5 days and out-of-house for a Historic Preservation Administrative Assistant at a rate of $20.00-$22.00 per hour (D10-D12 rank) depending on education, experience and qualifications.

3. c.Permission to approve job description for newly created Seasonal Fire Assistant position.  

4. d.Permission to allow Fire Dept to apply for South Dakota Wildland VFA grant in the amount of $7,000.00 with 50/50 match from City to purchase wildland fire protective gear and radios.  

5. e.Permission to approve round one of Outside-of-Deadwood Grants. 

6. f.Resolution 2025-08 Declare Surplus Property

7. g.Permission to pay De Smet Insurance Company of South Dakota $2,996.75 for repairs from a September 2, 2024 trolley accident.

8. h.Permission to pay Rick's Automotive in the amount of $10,511.25 for hail repairs to Parks Ford F150 and HP Dodge Ram pickups. (To be paid by Insurance less deductibles.)  

9. i.Allow use of public property for Deadwood Mickelson Trail Marathon: use of Sherman Street Lot Friday, May 30 through Sunday, June 1 and use of Event Complex parking area on Sunday, June 1, 2025 from 5:00 a.m. to 3:00 p.m. Deposit and user fee have been received.  

10. j.Allow use of public property for 5th Summer Trek: use of Sherman Street Lot on Sunday, June 22, 2025. 

11. k.Allow use of public property for 27th Annual Mickelson Trail Trek: use of Sherman Street Lot on Sunday, September 21, 2025. 

12. l.Allow use of public property at the Event Complex on Saturday, October 25, 2025 for Chace Wedding. Deposit and user fee have been received.  

13. m.Approve Special Liquor License for Cadillac Jacks to serve alcohol on Saturday, June 28 from 5:00 p.m. to 10:00 p.m. and Sunday, June 29 from noon to 10:00 p.m. at the Event Complex for Monsters of Destruction Event. No public hearing necessary since license is on publicly owned property.  

7.Bid Items

1. a.Results of RFP opening for Lease of Mt. Moriah Facility held on February 11 at 2:00 p.m.; PatchStop Deadwood LLC - $10,000.00.

2. b.Results of bid opening on February 13 at 2:00 p.m. for the 2025 Preservation Improvement Project for Mount Moriah Cemetery; 

   Ponderosa Builders - Base Bid - $75,500.00, Alt. #1 - $1,200.00, Alt. #2 - $2,000.00, Alt. #3 - $1,200.00, Alt. #4 - $1,200.00, Alt. #5 - $1,200.00, Alt. #6 - $2,000.00; 

   Moss Rock Landscaping - Base Bid - $79,500.00,  Alt. #1 - $2,600.00, Alt. #2 - $1,000.00, Alt. #3 - $2,100.00, Alt. #4 - $2,400.00, Alt. #5 - $2,400.00, Alt. #6 - $800.00; 

   SECO Construction - Base Bid - $112,800.00,  Alt. #1 - $3,100.00, Alt. #2 - $3,600.00, Alt. #3 - $4,000.00, Alt. #4 - $2,400.00, Alt. #5 - $2,500.00, Alt. #6 - $2,800.00; 

   Complete Concrete - Base Bid - $109,580.00, Alt. #1 - $2,695.00, Alt. #2 - $1,336.00, Alt. #3 - $3,562.00, Alt. #4 - $3,590.00, Alt. #5 - $2,708.00, Alt. #6 - $1,093.00; 

   Fuller Construction - Base Bid - $140,790.00,  Alt. #1 - $3,750.00, Alt. #2 - $3,240.00, Alt. #3 - $4,960.00, Alt. #4 - $3,240.00, Alt. #5 - $3,240.00, Alt. #6 - $3,390.00.

8.Public Hearings

1. a.Hold public hearing for Retail (on-off sale) Malt Beverage and SD Farm Wine License for Hills Canyon Inc., Deadwood Ice Cream Company, 673 Main Street. 

2. b.Hold public hearing for Mardi Gras Parade Route: Main Street closure from Lower Main Street at Pioneer Way to Pine Street, Pine Street from Main Street to Sherman Street and Sherman Street from 68 Sherman Street (US Post Office) to Pioneer Way from 6:45 p.m. to 8:00 p.m. or until parade ends on Saturday, March 1, 2025.   

3. c.Hold public hearing for Wednesday Night Concert Series at Outlaw Square: open container in zone 1 and 2 from 5:00 p.m. to 10:00 p.m. on the following Wednesdays: May 28, June 4, June 11, June 18, June 25, July 2, July 9, July 16, July 23, July 30, August 13, August 20 and August 27, 2025 and street closure on Deadwood Street from Main Street to Pioneer Way from 6:00 p.m. to 10:00 p.m. on the above mentioned Wednesdays. 

4. d.Hold public hearing for Mickelson Trail Post Race Party at Outlaw Square: open container in zone 4 from 1:00 p.m. to 6:00 p.m. on Sunday, June 1, 2025. 

5. e.Hold public hearing for Monsters of Destruction Event: open container on Saturday, June 28 from 5:00 p.m. to 10:00 p.m. and Sunday, June 29 from noon to 10:00 p.m. at the Event Complex and waiver of user fees in lieu of surcharge on  Friday, June 27 through Monday, June 30, 2025 at the Event Complex.  

6. f.Hold public hearing for Wild Bill Days Event: open container in zones 1 and 2 on Friday, June 13 from 5:00 p.m. to 10:00 p.m. and noon to 10:00 p.m. on Saturday, June 14; special temporary beer and wine license for Outlaw Square on Friday, June 13 from 5:00 p.m. to 10:00 p.m., and Saturday, June 14 from noon to 10:00 p.m. at Outlaw Square; street closure on Deadwood Street from Main Street to Pioneer Way from 9:00 a.m. on Thursday, June 12 to 3:00 a.m. on Sunday, June 15 and street closure on Siever Street from 6:00 a.m. on Friday, June 13 to 1:00 a.m. on Sunday, June 15, 2025. 

7. g.Set public hearing on March 3 for Summer Kick Off Concert: open container in zone 1 and 2 from 5:00 p.m. until 10:00 p.m. on Friday, May 23, and noon to 10:00 p.m. on Saturday, May 24; special temporary beer and wine license for Outlaw Square on Friday, May 23 from 5:00 p.m. to 10:00 p.m., and Saturday, May 24 from noon to 10:00 p.m. at Outlaw Square; street closure on Deadwood Street from Main Street to Pioneer Way from 8:30 a.m. on Friday, May 23 to 1:00 a.m. on Sunday, May 25, 2025. and closure of Siever Street (If needed) from 8:00 a.m. on Friday, May 23 to 11:00 p.m. on Saturday, May 24, 2025. 

9.Old Business

10.New Business

1. a.Report on parking donations collected from Wednesday, November 27 through Thursday, December 26, 2024 and allocation of disbursement of funds.

2. b.Permission for Mayor to sign lease (with an option to purchase) agreement with CapFirst Equipment Finance for 2024 Caterpillar 926 Wheel Loader. 

3. c.Permission to hire Chamberlin Architects to provide Design Services for the proposed Senior Center located at 142 Sherman Street at a cost not to exceed $129,163.00 to include civil, structural, mechanical & electrical Engineering. (To be paid by HP Capital Assets line item)

4. d.Permission to pay Sontech Vehicle Technologies to equip 2021 Ford Police Interceptor in amount not to exceed $22,736.50. (To be paid by Police equipment line item.)  

11.Informational Items and Items from Citizens

12.Executive Session

1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action.
   Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action.

13.Adjournment

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