City Commission Regular Meeting Monday, April 15, 2024 05:00 PM City Hall, 102 Sherman Street, Deadwood, SD 57732

Public comments are welcomed, but no action can be taken by the Commission on comments received at this meeting.  Anyone wishing to have the Commission vote on an item should call the Finance Office at 578-2600 by 5:00 p.m. on the Wednesday preceding the next scheduled meeting to be placed on the agenda. 

At 5:00 p.m., convene as Board of Canvass to review election results, poll book and declare election results as official.  

1.Call to Order and Pledge of Allegiance

2.Roll Call

3.Approve Minutes

  1. a.Approval of April 1, 2024 City Commission minutes

4.Approve Bills

  1. a.Approval of Bill List for April 15, 2024

5.Items from Citizens on Agenda

  1. a.Commendation award for Sergeant Jim Olson, on behalf of the Deadwood Police Department and surrounding agencies. 

6.Consent Agenda

Matters appearing on Consent Agenda are expected to be non-controversial and will be acted upon by the Commission at one time, without discussion, unless a member of the Commission requests an opportunity to address any given item.  Items removed from the Consent Agenda will be discussed at the beginning of New Business.

  1. a.Permission to hire Tyler Martin as part-time lifeguard at $16.00 per hour effective April 18, 2024 pending pre-employment screening.

  2. b.Permission to accept resignation of Police Officer Ashley Thompson effective April 11, 2024.   

  3. c.Permission to advertise in-house for 5 days and then in official newspaper for one full-time police officer position. ($26.79 per hour for Certified and $24.22 for Non-Certified)

  4. d.Permission to extend up to 23 hours of vacation time for Patricia Brown until May 31, 2024. 

  5. e.Confirm Mayor's appointment of Michael Runge to the Deadwood History, Inc. Board of Directors for three-year term from June 1, 2024 to May 31, 2027 as a representative of the Deadwood Historic Preservation Commission.

  6. f.Permission for Mayor to sign Oakridge Cemetery Certificate of Purchases and Warranty Deed for Jeremiah and Faith Chasteen. 

  7. g.Permission to approve recommendation from Parking & Transportation Committee to allow free ridership on City trolleys during Kool Deadwood Nites (Wednesday, August 21, 2024 through Sunday, August 25, 2024).  Acknowledge $20,000.00 of contributions (BID 8 - $10,000 and BID 1-6 - $10,000.00) to the City from sponsors to offset Trolley revenue for event.            

  8. h.Allow use of public property at the Event Complex for Lead Deadwood Youth Football and Cheer Thursday, August 1 through Wednesday, October 30, 2024 pending proof of insurance. 

  9. i.Allow use of public property at the Event Complex on Thursday, September 19 through Saturday, September 21, 2024 for Black Hills Jeep Jamboree. Fees and Deposit have been received. 

  10. j.Allow use of public property at the Event Complex for Trunk or Treat from 3:00 p.m. to 5:00 p.m. on Saturday, October 26, 2024. 

  11. k.Permission for Mayor to sign contract with High Point Siteworks for the White Rocks trail system project in the amount of $24,160.00. (To be paid by BID 8.) 

  12. l.Permission for Mayor to sign contract with K4 Trails for the Fuller Brothers Trail System project in the amount of $90,475.00.

  13. m.Approve Special Alcohol License for Saloon #10 to serve liquor at Event Complex from noon to 10:00 p.m. Friday, June 7 and Saturday, June 8, 2024 for PBR Event. No public hearing necessary since license is on publicly owned property.

  14. n.Permission for Mayor to sign Verizon Connect Services agreement to update vehicle tracking subscription for five trolleys.  

  15. o.Permission to purchase 5500 gallons of non-ethanol gas at $3.15 per gallon from Southside Oil. (To be paid out of the Streets supplies budget.) 

  16. p.Permission to purchase 5500 gallons of diesel at $3.57 per gallon from Southside Oil. (To be paid by Streets Supplies budget.) 

  17. q.Permission to approve two (2) 2024 Livery Applications for Deadwood Alive Inc. per recommendation by Parking and Transportation Committee.

  18. r.Acknowledge receipt of Deadwood Public Library 2023 annual survey which has been submitted to the SD State Library.  

7.Bid Items

  1. a.Results of bid opening on March 28, 2024 at 2:00 p.m. for the White Rocks Trail System project. AusCar X - $53,660.00; Benchmark Trails - $44,038.44; Highpoint Siteworks - $24,160.00; K4 Trails - $34,254.00. Continued from April 1, 2024.

  2. b.Results of bid opening on April 10, 2024 for Phase 1A and 1B Whitewood Creek Restoration (FEMA Project.)  Complete Concrete - Base Bid Site 1A - $449,300.00; Base Bid Site 1B - $1,192,123.00; Base Bid Overall - $1,641,423.00; Bid Alternate #1 - $131,000.00; RCS Construction - Base Bid Site 1A- $934,355.00; Base Bid Site 1B - $1,897,334.00; Base Bid Overall - $2,831,689.00; Bid Alternate #1 - $154,235.00.

  3. c.Results of bid opening on April 10, 2024 at 2:00 p.m. for Elevator Modernization/Cab-Entrance Replacement. KONE, Inc. - $538,000.00. 

  4. d.Permission to advertise and set bid opening for Welcome Center Trail (aka Boardwalk) for 2:00 p.m. on May 14, 2024 with results to the City Commission on May 20, 2024.

8.Public Hearings

  1. a.Hold public hearing for Mickelson Trail Post Race Party at Outlaw Square: open container in zone 4 from 1:00 p.m. to 6:00 p.m. on Sunday, June 2, 2024. 

  2. b.Hold public hearing for PBR Event: open container from noon to 10:00 p.m. on Friday, June 7 and Saturday, June 8, fireworks display at 6:00 p.m. each day and waiver of user fees Monday, June 3 through Sunday, June 9, 2024 each day at the Event Complex. 

  3. c.Hold public hearing for NAJA Shriners Circus Event: waiver of user fees at Event Complex on Friday, June 21 and Saturday, June 22, 2024.  

  4. d.Hold public hearing for Weekend Freedom Concerts: open container in zone 1 and 2 from 5:00 p.m. until 10:00 p.m. on Friday, July 5, and noon to 10:00 p.m. on Saturday, July 6; street closure on Deadwood Street from Main Street to Pioneer Way from 7:00 a.m. on Friday, July 5 to 1:00 a.m. on Sunday, July 7, 2024; and closure of Siever Street (if needed) from 7:00 a.m. on Friday, July 5 to 1:00 a.m. on Sunday, July 7, 2024. 

  5. e.Hold public hearing for Days of '76 Events: street closure on Main Street from Lower Main Street at Pioneer Way to Pine Street and a portion of 14A from Lower Main Street to Event Complex from 1:00 p.m. until parade ends on Friday, July 26 and from 9:30 a.m. until parade ends on Saturday, July 27; open container Thursday, July 18 through Monday July 29 from 7:00 a.m. to 2:00 a.m. daily at Event Complex;  special full temporary liquor license on Sunday, July 21 through Saturday, July 27 from 8:00 a.m. to 10:00 p.m. daily and waiver of user fees Wednesday, July 17 through Monday, July 27 at the Event Complex; use of Welcome Center Lot Monday, July 22 through Thursday, July 25, 2024. Spaces will be open for the Chamber staff and the 18 spots in the northeast side of the lot would not be utilized. 

  6. f.Hold public hearing for Harley Davidson Rally Outlaw Square Activation:  open container in Zone 4, Outlaw Square only from 10:00 a.m. to 10:00 p.m. on the following days: Saturday, August 3, Sunday, August 4, Tuesday, August 6, Wednesday, August 7, Thursday, August 8 and Saturday, August 10; open container in Zone 4, Outlaw Square only from 3:00 p.m. to 10:00 p.m. on the following days: Monday, August 5 and Friday, August 9, 2024. 

  7. g.Hold public hearing for Mustang Rally Event:  street closure, Main Street from Wall to Deadwood Street, and parking on Main Street from Wild Bill Bar to Nugget Saloon, northwest side only from 10:00 a.m. to 2:00 p.m. on Thursday, August 29, 2024.    

  8. h.Hold public hearing for Deadwood Jam Event: street closure on Deadwood Street from Main Street to Pioneer Way from 8:00 a.m. on Thursday, September 12 to 3:00 a.m. on Sunday, September 15; street closure on Siever Street from 6:00 a.m. to 10:00 p.m. each day on Friday, September 13 and Saturday, September 14 if needed; open container in Zones 1 and 2 on Friday, September 13 from 5:00 p.m. to 10:00 p.m. and Saturday, September 14 from noon to 10:00 p.m.; waiver of banner and vending fees Friday, September 13 and Saturday, September 14, 2024.  

  9. i.Hold public hearing for Oktoberfest events: open container in zones 1 and 2 Friday, October 4 from 5:00 to 10:00 p.m. and Saturday, October 5 from noon to 10:00 p.m.; street closure on Main Street from Wall to Deadwood Street from 9:00 a.m. to 6:00 p.m. and waiver of banner fees on Saturday, October 5, 2024.  

  10. j.Hold public hearing for Wild West Songwriters Festival Events: open container in zones 1 and 2 on Thursday, October 17 and Friday, October 18 from 5:00 to 10:00 p.m., and Saturday, October 19, 2024 from noon to 10:00 p.m. 

  11. k.Hold public hearing for Deadweird Events: open container in zones 1 and 2 Friday, October 25 from 5:00 p.m. to 10:00 p.m. and Saturday, October 26 from noon to 10:00 p.m.; street closure on Main Street from Wall to Pine from 4:00 p.m. Saturday, October 26 to 6:00 a.m. Sunday, October 27, 2024.  

  12. l.Set Public Hearing on May 6 for Convention Center (on-sale) Liquor (CL-0510), Retail (on-off sale) Malt Beverage & SD Farm Wine (RB-21329) and Retail (on-off sale) Wine and Cider (RW-21330) License transfers from ZCN, LLC to SGMSD, LLC dba Deadwood Mountain Resort. 

9.Old Business

10.New Business

  1. a.Resolution 2024-09 Interfund Cash Transfers for 2024

  2. b.Resolution 2024-10 Declare Surplus Property. 

  3. c.Permission to approve Construction Change Order No. 4 with RCS Construction for the Whitewood Creek Restoration (FEMA) project in the amount of $28,849.74 for changes from utility companies and Envirolok wall required by FEMA.

  4. d.Permission to approve the purchase of 85 Charles Street from Dennis and Brenda Sabo in the amount of $75,000.  (To be paid by HP reserves.)  Allow Historic Preservation Officer to sign documents and direct staff to prepare a scope of work to restore the exterior.

11.Informational Items and Items from Citizens

12.Executive Session

  1. a.Executive Session for Personnel Matters per SDCL1-25-2 (1) w/ possible action 
    Executive Session for Legal Matters per SDCL1-25-2 (3) w/ possible action

13.Adjournment

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